IT Software and Hardware Reseller Framework

IT Software and Hardware Reseller Framework

Southern Water will contract with a maximum of 3 resellers for the purchase of software, hardware and associated services.

United Kingdom-Worthing: IT services: consulting, software development, Internet and support

2019/S 036-082145

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Southern Water Services Ltd
Southern House
Worthing
BN13 3NX
United Kingdom
Telephone: +44 1903272998
E-mail: Charlie.Robinson@southernwater.co.uk
NUTS code: UKJ
Internet address(es):Main address: https://www.southernwater.co.uk/

Address of the buyer profile: https://southernwater.bravosolution.co.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IT Software and Hardware Reseller Framework (prj_305)

Reference number: prj_305

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Southern Water will contract with a maximum of 3 resellers for the purchase of software, hardware and associated services.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30200000
30230000
48000000
48100000
48200000
48600000
48700000
48900000
72000000
72100000
72110000
72200000
72220000
72250000
72260000
72540000
72590000
72600000
72610000
72700000
72800000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This notice relates to the IT Software and Hardware Reseller Framework.

This activity will seek to develop a Framework Agreement to cover the following:

— hardware reseller services (quotation to hardware delivery),

— management of hardware maintenance and support renewals,

— software reseller services (quotation to software delivery),

— management of software license, maintenance and support renewals,

— hardware and software disposals service,

— provision of standard hardware:

—— end user computing hardware — ad-hoc purchases (e.g. keyboards, monitors) and periodic desktop refresh projects,

—— data center hardware — ad-hoc purchases (e.g.: routers, switches), major capital requirements (e.g. servers, storage, hyper-converged infrastructure), and related services such as installation,

—— mobile telephony devices — ad-hoc purchases (e.g.: mobile handsets, car-kits) and periodic mobile device refresh projects.

For clarity, Southern Water intends to appoint a maximum of 3 resellers as a result of this ITT, with work being awarded on the basis of the best value for money offered by appointed resellers for specific requirements.

The envisaged term of the IT Software and Hardware Reseller Framework is 4 years, with an option to extend by a further period, or periods, up to 4 years (8 years total).

All information can be obtained by reviewing the Opportunity Listing, and subsequent PQQ, on the Southern Water e-sourcing portal, Bravo. Prospective tenderers should ensure that they have registered to the Southern Water portal, and register interest against prj_305.

It is envisaged that the successful tenderer will start delivery during May/June 2019.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 40
This contract is subject to renewal: yes
Description of renewals:

The envisaged term of the IT Software and Hardware Reseller Framework is to run for an initial term of 4 years, with an option to extend by a further period, or periods, up to 4 years (8 years total).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Further descriptions of “Options” relating to this tender include, but are not limited to, the following IT Software and Hardware and associated services:

— hardware reseller services,

— management of hardware maintenance and support renewals,

— software reseller services,

— management of software license, maintenance and support renewals,

— hardware and software disposals service,

— provision of standard hardware:

—— end user computing hardware,

—— data center hardware,

—— mobile telephony devices.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As described in the procurement documents.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the procurement documents.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As described in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Individual requirements will be competed between the successful service providers (RFP — Request for Proposal/mini tender) as they arise, and awarded to the reseller that provides the best overall value for money.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 234-535949

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/03/2019
Local time: 11:30

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Individual requirements will be competed between the successful service providers (RFP — Request for Proposal) as they arise, and awarded to the reseller that provides the best overall value for money.

Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the Bravo Solution e-procurement portal at: https://southernwater.bravosolution.co.uk/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

i) candidates should register on the BravoSolution e-procurement portal at: https://southernwater.bravosolution.co.uk/

ii) once registered, candidates must express their interest as follows:

(a) login to the portal,

(b) select “View current opportunities and notices”,

(c) access the listing related to this contract titled “IT Software and Hardware Reseller Framework” (prj_305) and view details,

(d) click on Express Interest button;

iii) once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button;

iv) for any support in submitting your expression of interest please contact the eTendering help desk at 0800 368 4850 or help@bravosolution.co.uk

VI.4)Procedures for review

VI.4.1)Review body

Southern Water Services Limited
Worthing
BN13 3NX
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/02/2019