IT Support Tender (Framework)

IT Support Tender (Framework)

Supply of services through specified personnel with appropriate IT and business skills with experience of IT systems development work.

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2016/S 026-042772

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Viridian Group Ltd
Procurement Section, Greenwood House, 64 Newforge Lane
For the attention of: Jim Clendinning, Service Delivery and Contracts Manager
BT9 5NF Belfast
UNITED KINGDOM
Telephone: +44 2890385721
E-mail: procurement@viridiangroup.co.uk

Internet address(es):

General address of the contracting entity: http://www.viridiangroup.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Electricity

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Viridian Group Limited is the contracting authority for the purposes of this project and the procurement process. Viridian Group is procuring the contract on behalf of Power NI and Energia Group and their affiliated subsidiaries and trading entities (“Participating Organisations”) that are wholly owned by Viridian Group Limited and Viridian Power and Energy Holdings Limited
Procurement Section, Greenwood House, 64 Newforge Lane
BT9 5NF Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Provision of Resource Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Belfast, Northern Ireland.
NUTS code UKN0,UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 4 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Supply of services through specified personnel with appropriate IT and business skills with experience of IT systems development work, including the preparation of investment business cases, business analysis, specification of requirements, system design and implementation, system upgrades, data migration, testing, related IT quality assurance and also building web based and mobile applications. Management consultancy support with specialist utility expertise to support the implementation of new policy initiatives within the Electricity and Gas sectors is also required. Further information will be provided in the Project Information Memorandum.

Applicants will be assessed in accordance with Part 4 of the Utilities Contracts Regulations 2006, as amended, on the basis of information provided in response to a pre-qualification questionnaire (‘PQQ’) in line with those instructions outlined in the Project Information Memorandum (PIM). Copies of the PIM and PPQ are available on request by email to procurement@viridiangroup.co.uk, which will issue login details for electronic access. Completed PQQs must be returned to Viridian, electronically at the address in section I.1) before the deadline specified in section IV.3.4) below. Viridian currently envisages appointing approximately 15 participants to the framework agreement.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated at up to 6 000 000 GBP.
Estimated value excluding VAT
Range: between 4 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 9.5.2016 Completion 8.5.2020

Information about lots

Lot No: 1 Lot title: Lot 1 Business Systems Development Resources

1)Short description:

This lot will be used to obtain business system development services through specified personnel, including IT system developers, technical architects, solution architects and technical analysts.

2)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79000000, 79400000

3)Quantity or scope:

Further information will be provided in the Project Information Memorandum.
Estimated value excluding VAT
Range: between 1 000 000 and 1 500 000 GBP

5)Additional information about lots:

Further information will be provided in the Project Information Memorandum.

Lot No: 2 Lot title: 2. Web and Mobile Applications Development Resources

1)Short description:

This lot will be used to obtain web site design and build services through specified personnel, including both web and mobile application developers.

2)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79000000, 79400000

3)Quantity or scope:

Further information will be provided in the Project Information Memorandum.
Estimated value excluding VAT
Range: between 500 000 and 750 000 GBP

5)Additional information about lots:

Further information will be provided in the Project Information Memorandum.

Lot No: 3 Lot title: 3. Software Testing and Quality Assurance

1)Short description:

This lot will be used to obtain software testing and quality assurance services through specified personnel, with expertise in the complete IT systems implementations test management cycle.

2)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79000000, 79400000

3)Quantity or scope:

Further information will be provided in the Project Information Memorandum.
Estimated value excluding VAT
Range: between 500 000 and 750 000 GBP

Lot No: 4 Lot title: 4. Project Resourcing

1)Short description:

This lot will be used to obtain services through specified personnel, in order meet any shortfall in project personnel experienced by Viridian and will include project managers, Project Management Office (PMO) support personnel, business analysts and trainers.

2)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79000000, 79400000

3)Quantity or scope:

Further information will be provided in the Project Information Memorandum.
Estimated value excluding VAT
Range: between 1 000 000 and 1 500 000 GBP

5)Additional information about lots:

Further information will be provided in the Project Information Memorandum.

Lot No: 5 Lot title: Specialised Utility Consultants

1)Short description:

This lot will be used to obtain management consulting services through specified personnel from suppliers with specialist utility expertise e.g. market consultants, energy trading advisors, economists and modellers.

2)Common procurement vocabulary (CPV)

72000000, 72200000, 72400000, 72500000, 72600000, 79000000, 79400000

3)Quantity or scope:

Further information will be provided in the Project Information Memorandum.
Estimated value excluding VAT
Range: between 1 000 000 and 1 500 000 GBP

5)Additional information about lots:

Further information will be provided in the Project Information Memorandum.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Viridian’s particular requirements will be set out in the Invitation to Tender documentation and in particular the Framework Services Agreement.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The procurement of this Framework Agreement will be undertaken utilising the Restricted Procedure pursuant to the Utilities Contracts Regulations 2006. Viridian Group wishes to appoint a number of organisations that are able to demonstrate the capability of providing the range of services for each lot.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Details are described in the Project Information Memorandum (PIM) which will be available to any Applicant that registers and on request by email to procurement@viridiangroup.co.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are described in the Project Information Memorandum (PIM) and Pre-Qualification Questionnaire (PQQ) which will be available to any Applicant that registers and on request by email toprocurement@viridiangroup.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are described in the PIM and PQQ which will be available to any Applicant that registers and on request by email to procurement@viridiangroup.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Details of the evaluation criteria and information required from Applicants are included in the PIM and PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

VG14004

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2016 – 15:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Envisaged this Framework Agreement will be re-procured every 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Viridian will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Viridian as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Viridian has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Viridian to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Viridian to pay a fine, and/or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

see Section 1 Contracting Authority for details of Viridian Group Ltd contacts

VI.5)Date of dispatch of this notice:

4.2.2016

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