IT Systems Contracts

IT Systems Contracts

Lot A adult social care & children social care system. Lot B education management system.

United Kingdom-Croydon: Software package and information systems

2017/S 197-405140

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Croydon Council
Bernard Weatherill House, 8 Mint Walk
Croydon
CR0 1EA
United Kingdom
Contact person: Mr Gerard Gough
Telephone: +44 2087266000
E-mail: gerard.gough@croydon.gov.uk
NUTS code: UKI6
Internet address(es):Main address: http://www.croydon.gov.uk

Address of the buyer profile: http://www.croydon.gov.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

659/2017 People IT Systems.

Reference number: DN299110

II.1.2)Main CPV code

48000000 – AA01

II.1.3)Type of contract

Services

II.1.4)Short description:

This procurement is for two separate contracts as follows:

Lot A adult social care & children social care system:

The Council is seeking to procure an ICT system for Children and Adults Services. This will allow the Council to go forward with a single solution to enhance operational efficiency and functionality and achieve financial and non-financial savings by rationalising the multiple ad hoc systems in use.

Lot B education management system:

The Council is seeking to procure an ICT system for Education Services. The single solution will allow the Council to enhance operational efficiency and functionality, and achieve financial and non-financial savings, by rationalising the systems currently in use.

Each of the contracts has the capacity to run for 10 years (3+3+3+1) from 1.4.2019 until 31.3.2029. It is anticipated that the contract(s) will be signed by 27.3.2018, followed by a 12 month mobilisation period, with the delivery of the live system from 1.4.2019.

II.1.5)Estimated total value

Value excluding VAT: 3 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot No: A

II.2.2)Additional CPV code(s)

72000000

II.2.3)Place of performance

NUTS code: UKI6

II.2.4)Description of the procurement:

Lot A adult social care & children social care system:

The Council is seeking to procure an ICT system for Children and Adults Services. This will allow the Council to go forward with a single solution to enhance operational efficiency and functionality and achieve financial and non-financial savings by rationalising the multiple ad hoc systems in use.

Each of the contracts has the capacity to run for 10 years (3+3+3+1) from 1.4.2019 until 31.3.2029. It is anticipated that the contract(s) will be signed by 27.3.2018, followed by a 12 month mobilisation period, with the delivery of the live system from 1.4.2019.

Important: There are separate SSQ’s for each Lot. Where a candidate is applying for both Lots, they are required to fully complete a separate SSQ for each Lot — see documents for full information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Each of the contracts has the capacity to run for 10 years (3+3+3+1) from 1.4.2019 until 31.3.2029.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: B

II.2.2)Additional CPV code(s)

72000000

II.2.3)Place of performance

NUTS code: UKI6

II.2.4)Description of the procurement:

Lot B education management system:

The Council is seeking to procure an ICT system for Education Services. The single solution will allow the Council to enhance operational efficiency and functionality, and achieve financial and non-financial savings, by rationalising the systems currently in use.

Each of the contracts has the capacity to run for 10 years (3+3+3+1) from 1.4.2019 until 31.3.2029. It is anticipated that the contract(s) will be signed by 27.3.2018, followed by a 12 month mobilisation period, with the delivery of the live system from 1.4.2019.

Important: There are separate SSQ’s for each Lot. Where a candidate is applying for both Lots, they are required to fully complete a separate SSQ for each Lot — see documents for full information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Each of the contracts has the capacity to run for 10 years (3+3+3+1) from 1.4.2019 until 31.3.2029.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Borough of Croydon
Bernard Weatherill House
Croydon
CR0 1EA
United Kingdom
Telephone: +44 2087766000
E-mail: procurement@croydon.gov.ukInternet address:www.croydon.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2017

 

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