Kent Buying Consortium Cash Collection Contract

The service will collect cash from on and off street car park ticket entry machines.

United Kingdom-Maidstone: Security brokerage services

2016/S 126-226591

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maidstone Borough Council
Maidstone House, Kings Street
For the attention of: Mr Simon Logan
ME15 6JQ Maidstone
United Kingdom
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

Internet address(es):

General address of the contracting authority: http://www.maidstone.gov.uk/

Further information can be obtained from: Maidstone Borough Council
Maidstone House, Kings Street
For the attention of: Mr Simon Logan
ME15 6JQ Maidstone
United Kingdom
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Maidstone Borough Council
Maidstone House, Kings Street
For the attention of: Mr Simon Logan
ME15 6JQ Maidstone
United Kingdom
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

Tenders or requests to participate must be sent to: Maidstone Borough Council
Maidstone House, Kings Street
For the attention of: Mr Simon Logan
ME15 6JQ Maidstone
United Kingdom
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

I.2)Type of the contracting authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Ashford Borough Council
Civic Centre, Tannery Lane
TN23 1PL Ashford
United Kingdom

Canterbury City Council
Military Road
CT1 1YW Canterbury
United Kingdom

Dartford Borough Council
Civic Centre, Home Gardens
DA1 1DR Dartford
United Kingdom

Dover District Council
White Cliffs Business Park
CT16 3PJ Dover
United Kingdom

Gravesham Borough Council
Civic Centre, Windmill Street
DA12 1AU Gravesend
United Kingdom

Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom

Medway Council
Gun Wharf, Dock Road
ME4 4TR Chatham
United Kingdom

Sevenoaks District Council
Council Offices, Argyle Road
TN13 1HG Sevenoaks
United Kingdom

Shepway District Council
Civic Centre, Castle Hill Avenue
CT20 2QY Folkestone
United Kingdom

Swale Borough Council
Swale House, East Street
ME10 3HT Sittingbourne
United Kingdom

Tonbridge & Malling Borough Council
Gibson Building, Gibson Drive
ME19 4LZ West Malling
United Kingdom

Tunbridge Wells Borough Council
Town Hall, Kings Hill
TN1 1RS Royal Tunbridge Wells
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Kent Buying Consortium Cash Collection Contract 1776.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Kent Buying Consortium (KBC) is a group of local authorities in Kent who have joined together to form a consortium, but without the intention of forming a partnership, to procure supplies and services and: To promote Value for Money through procurement, bearing in mind economy,efficiency and effectiveness with a proper regard for equality, environment sustainability and safety. To maintain the highest standards of probity and integrity in procurement. To act for the widest benefit of Consortium members. To assist Consortium members in meeting local objectives. To this end various member authorities of the Kent Buying Consortium have agreed to enter into a joint purchasing exercise to provide a cash collection service from their administrative areas under a services agreement in the form attached to this invitation. The service will collect cash from on and off street car park ticket entry machines, from other local authority public buildings and facilities and provide ancillary courier and change services. The Lead Authority, which is managing the exercise and will enter into the contract is Maidstone Borough Council. Each of the other consortia members of the KBC have agreed with the Lead Authority that it will enter into a contract with the successful Contractor via an Individual Authority Service Contract (IASC) as provided as Document 5 and in accordance with the terms and conditions in Document 4 — Lead Authority Contract.

II.1.6)Common procurement vocabulary (CPV)

66131000, 79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 9.1.2017. Completion 8.1.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation to Tender and supporting documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Invitation to Tender and supporting documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Invitation to Tender and supporting documents.
Minimum level(s) of standards possibly required: As specified in the Invitation to Tender and supporting documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Invitation to Tender and supporting documents.
Minimum level(s) of standards possibly required:
As specified in the Invitation to Tender and supporting documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As specified in the Invitation to Tender and supporting documents.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: As specified in the Invitation to Tender and supporting documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1776

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.8.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.8.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.8.2016 – 11:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To obtain the I.T.T. documents please register on the Kent Business Portal ww.kentbusinessportal.org.uk and follow the steps below. 1. Click ‘Register Free’. 2. Click “Next’. 3. Enter your own contact details and a security question and answer. 4. Complete the contact information and your job details. Complete all mandatory fields as required (denoted by *). 5. Complete the security information section. This is where you asked to specify a security question and answer of your choice. 6. Click ‘Next’. 7. Complete the ‘Company Details’ sections. 8. Complete the ‘Category Selection’ section. 9. Contract Category Interest. 10. Additional Classifications. 11. Organisation selection. 12. Tick to agree terms and privacy statements 13. Review details and ‘submit registration’ to finalise for approval 14. You will receive two e-mails, one with the user name and 1 with the password The documents can then be downloaded to your own IT system. Supplier registration and log-on is free of charge. If you are experiencing problems please read the Pro-Contract reference guides. Click the ‘?’ icon alternatively contact the Due North help-desk via email: support@due-north.com or call 01670 597136 for further assistance. Once registered on the Kent Business Portal, log in and either enter the access code that you have been sent for this project or search opportunities for Maidstone Borough Council and select ”Cash Collection’. The closing date for receipt of the Tender documents is Friday 5.8.2016 with the contract expected to commence on 9.1.2017.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.6.2016

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