Kent County Council Carers Short Breaks Service

Kent County Council Carers Short Breaks Service

The carers short breaks service will promote and maintain carers’ health and wellbeing through the delivery of replacement care.

United Kingdom-Maidstone: Health and social work services

2016/S 012-017057

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Mr Yasser Mahmood
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416416
E-mail: yasser.mahmood@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Mr Yasser Mahmood
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416416
E-mail: yasser.mahmood@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
For the attention of: Mr Yasser Mahmood
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416416
E-mail: yasser.mahmood@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Mr Yasser Mahmood
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416416
E-mail: yasser.mahmood@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Ashford CCG
Inca House
TN25 4AB Ashford
UNITED KINGDOM

NHS Canterbury and Coastal CCG
NHS Canterbury and Coastal CCG Council building
CT1 1YW Canterbury
UNITED KINGDOM

NHS Dartford, Gravesham and Swanley CCG
2nd Floor, Gravesham Civic Centre
DA12 1AU Gravesend
UNITED KINGDOM

NHS South Kent Coast CCG
Council Offices
SCT16 3PJ Whitfield
UNITED KINGDOM

NHS Swale CCG
Bramblefield Clinic
ME10 2ST Sittingbourne
UNITED KINGDOM

NHS Thanet CCG
Thanet District Council
CT9 1XZ Margate
UNITED KINGDOM

NHS West Kent CCG
Wharf House
TN9 1RE Tonbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS15 92 — Carers Short Breaks Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Standard Template for ProContract Buyer: Kent County Council Title: SS15 92 Carers Short Breaks Service Summary: The Council is re-procuring the carers’ short break service for carers of vulnerable adults. Carers are defined as an adult who provides or intends to provide care for another adult (an adult needing care). The carers short breaks service will promote and maintain carers’ health and wellbeing through the delivery of replacement care. The service will enable carers to access a flexible crisis response to help avoid unnecessary admissions into hospital and care homes. It will enable carers to attend their own GP, hospital appointments and provide regular planned breaks to enable carers’ to achieve their own outcomes. Kent County Council co-commissions carers’ services with the seven Clinical Commissioning Groups, aiming to increase carer resilience and promote wellbeing through direct and indirect support. This service forms part of a menu of services available to support carers in their caring role and the service must be able to demonstrate understanding of carer specific needs and link the carer into the wider provision available as appropriate. The contract is anticipated to commence upon 1.5.2016 and will continue for a period of 11 months with an option to extend for a further period of 12 months unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. The contract value per annum is GBP 1 246 520 with and additional ring fenced fund of GBP 113 400 for additional dementia crisis services in South Kent Coast and Thanet CCG. Background Kent County Council (the council) is the largest county council in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. There is widely accepted evidence that carers contribute GBP 119 000 000 000 to the UK economy each year by supporting vulnerable people to remain outside of formal services for longer. A report by the Association of Directors of Adult Social Services concluded: There is significant evidence that suggests that investment in carers’ services to support them in their caring role is financially beneficial for social care and sees a significant return on any investment made. However we also know that carers are more likely to be in poor health themselves and to be economically deprived. The Kent Health and Wellbeing Strategy recognises the importance of maintaining carers to continue their caring roles and particularly highlights the need to support carers of people with dementia by increasing the numbers of them accessing short breaks. Government has recognised this invaluable contribution and new duties for prevention and promotion of wellbeing for carers is enshrined within the Care Act 2014. Further background and technical information can be found within the tender documentation. Expression of Interest and Tender Process Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be given access to the Invitation to Tender (ITT). Further guidance regarding how to use this portal can be found attached to the bottom of this advert. Indicative Procurement Timetable Event Anticipated Date Expression of Interest and Invitation to Tender 15.1.2016 — 15.2.2016 Evaluation Process 15.2.2016 — 19.2.2016 Contract Award 4.3.2016 — 14.3.2016 Mobilisation 14.3.2016 — 1.5.2016 Contract Start 1.5.2016 Questions and Communication Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Standard Template for ProContract Buyer: Kent County Council Title: SS15 92 Carers Short Breaks Service Summary: The Council is re-procuring the carers’ short break service for carers of vulnerable adults. Carers are defined as an adult who provides or intends to provide care for another adult (an adult needing care). The carers short breaks service will promote and maintain carers’ health and wellbeing through the delivery of replacement care. The service will enable carers to access a flexible crisis response to help avoid unnecessary admissions into hospital and care homes. It will enable carers to attend their own GP, hospital appointments and provide regular planned breaks to enable carers’ to achieve their own outcomes. Kent County Council co-commissions carers’ services with the seven Clinical Commissioning Groups, aiming to increase carer resilience and promote wellbeing through direct and indirect support. This service forms part of a menu of services available to support carers in their caring role and the service must be able to demonstrate understanding of carer specific needs and link the carer into the wider provision available as appropriate. The contract is anticipated to commence upon 1.5.2016 and will continue for a period of 11 months with an option to extend for a further period of 12 months unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. The contract value per annum is GBP 1 246 520 with and additional ring fenced fund of GBP 113 400 for additional dementia crisis services in South Kent Coast and Thanet CCG. Background Kent County Council (the council) is the largest county council in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. There is widely accepted evidence that carers contribute GBP 119 000 000 000 to the UK economy each year by supporting vulnerable people to remain outside of formal services for longer. A report by the Association of Directors of Adult Social Services concluded: There is significant evidence that suggests that investment in carers’ services to support them in their caring role is financially beneficial for social care and sees a significant return on any investment made. However we also know that carers are more likely to be in poor health themselves and to be economically deprived. The Kent Health and Wellbeing Strategy recognises the importance of maintaining carers to continue their caring roles and particularly highlights the need to support carers of people with dementia by increasing the numbers of them accessing short breaks. Government has recognised this invaluable contribution and new duties for prevention and promotion of wellbeing for carers is enshrined within the Care Act 2014. Further background and technical information can be found within the tender documentation. Expression of Interest and Tender Process Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be given access to the Invitation to Tender (ITT). Further guidance regarding how to use this portal can be found attached to the bottom of this advert. Indicative Procurement Timetable Event Anticipated Date Expression of Interest and Invitation to Tender 15.1.2016 — 15.2.2016 Evaluation Process 15.2.2016 — 19.2.2016 Contract Award 4.3.2016 — 14.3.2016 Mobilisation 14.3.2016 — 1.5.2016 Contract Start 1.5.2016 Questions and Communication Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.5.2016. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Please see Tender documentation.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS15 92
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.2.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.1.2016

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