Kent County Council Cleaning Services Framework

Kent County Council Cleaning Services Framework

The provision of cleaning services at educational establishments, including term time and non term time activity, standard clean and deep clean, plus other related cleaning activities.

United Kingdom-Maidstone: Cleaning services

2018/S 107-244103

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kent Count Council (t/a KCS)
County Hall
Maidstone
ME14 1XQ
United Kingdom
Telephone: +44 1622236767
E-mail: psg@procurementservicesgroup.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.commercialservices.org.uk

Address of the buyer profile: http://www.commercialservices.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=aaa41194-ae5d-e811-80eb-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=aaa41194-ae5d-e811-80eb-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Cleaning Services

Reference number: DN342404

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The establishment of a Framework of providers of Cleaning Services for direct use by public bodies.

In regards to diversity of Services to be supplied the Framework will be categorised by Service type and by geographical region in order to include local Suppliers.

The Specification will be divided into 2 lots:

Lot 1: Educational Cleaning Services.

Lot 2: Public Sector Building Cleaning Services.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot 1 – Educational Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of cleaning services at educational establishments, including term time and non term time activity, standard clean and deep clean, plus other related cleaning activities.

This opportunity will be completed via ProContract, a site run by Proactis, the electronic tendering suite of the Kent Business Portal.

If you have difficulty in locating this opportunity following download please go to https://procontract.due-north.com/Login and login using your supplied username and appropriate password.

Successful tenderers must ensure that they maintain their registration to the Portal at all times to ensure that they receive any subsequent mini competition requests.

If, at any time, you experience difficulty accessing ProContract please visit the help centre https://supplierhelp.due-north.com/ or alternatively contact ProContract on E-Mail: ProContractSuppliers@proactis.com or submit a ticket via the supplier Support Help Desk http://proactis.kayako.com/default.

Tenderers should note the following when uploading documents to the ProContract portal prior to submission:

A 10 MB file will take approximately 5 minutes on average to upload on a standard Broadband connection (256 Kbps upload speed). Please take this into consideration when uploading larger files and ensure that you leave sufficient time to complete your submission.

Instructions on how to submit your response can be found within the ‘Help’ facility in ProContract. These instructions should be consulted in order to ensure that your response is submitted correctly.

The ProContract System maintains a strict audit trail part of which gives detail as to the exact time that a response was uploaded. This audit trail will be used to determine if a tender or mini-competition response is late.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 – Public Sector Building Cleaning Services

Lot No: 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of cleaning services at various public sector buildings (excluding educational establishments), plus other related cleaning activities.

The Services will comprise day to day cleaning during the hours in accordance to the Customer requirements.

This opportunity will be completed via ProContract, a site run by Proactis, the electronic tendering suite of the Kent Business Portal.

If you have difficulty in locating this opportunity following download please go to https://procontract.due-north.com/Login and login using your supplied username and appropriate password.

Successful tenderers must ensure that they maintain their registration to the Portal at all times to ensure that they receive any subsequent mini competition requests.

If, at any time, you experience difficulty accessing ProContract please visit the help centre https://supplierhelp.due-north.com/ or alternatively contact ProContract on E-Mail: ProContractSuppliers@proactis.com or submit a ticket via the supplier Support Help Desk http://proactis.kayako.com/default.

Tenderers should note the following when uploading documents to the ProContract portal prior to submission:

A 10 MB file will take approximately 5 minutes on average to upload on a standard Broadband connection (256 Kbps upload speed). Please take this into consideration when uploading larger files and ensure that you leave sufficient time to complete your submission.

Instructions on how to submit your response can be found within the ‘Help’ facility in ProContract. These instructions should be consulted in order to ensure that your response is submitted correctly.

The ProContract System maintains a strict audit trail part of which gives detail as to the exact time that a response was uploaded. This audit trail will be used to determine if a tender or mini-competition response is late.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/07/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/07/2018
Local time: 14:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Full details of potential Accessing Bodies and Customer’s geographical areas and organisation classifications are detailed as follows:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm.

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.cosla.gov.uk/scottish-local-government

http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en

https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/https://www.gov.je/Government/Departments/Pages/default.aspx

https://www.gov.gg/article/152949/Government-Departments https://www.btp.police.uk/ http://www.mod.police.ukhttp://www.npas.police.uk/http://www.police.uk/forces.htm

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/northern-ireland/ http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/dyfed-powys/ https://www.police.uk/gwent/ https://www.police.uk/north-wales/ https://www.police.uk/south-wales/https://www.gov.uk/government/organisations/civil-nuclear-constabulary https://www.iompolice.im/ https://jersey.police.uk/

http://www.guernsey.police.uk/ http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigadeshttps://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening https://www.gov.im/coastguardhttp://www.ports.je/JerseyCoastguard/Pages/default.aspx http://www.harbours.gg/guernsey-coastguard-rnlihttps://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx http://www.emas.nhs.uk http://www.eastamb.nhs.ukhttp://www.londonambulance.nhs.uk http://www.neas.nhs.uk http://www.nwas.nhs.uk http://www.southcentralambulance.nhs.uk

http://www.secamb.nhs.uk http://www.swast.nhs.uk http://www.wmas.nhs.uk

http://www.yas.nhs.uk http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/

http://www.show.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspxhttp://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/

https://www.gov.im/about-the-government/departments/health-and-social-care/

https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/

https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx

https://www.gov.gg/article/119652/Health-Social-Care–Wellbeing

https://www.gov.je/pages/contacts.aspx?contactid=87 https://stjohn.gg/

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/publications/current-registered-providers-of-social-housinghttp://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://www.nidirect.gov.uk/contacts/housing-associations

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=enhttps://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx

http://www.gha.gg/ http://www.schoolswebdirectory.co.uk/index.php

http://www.ukschoolsdirectory.net/ https://get-information-schools.service.gov.uk/

www.hefce.ac.uk http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx

https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/

https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx

https://www.gov.gg/article/163185/Education-Working–Retiring https://www.gov.uk/government/organisations/charity-commission

http://www.oscr.org.uk/ https://www.charitycommissionni.org.uk/charity-search/

https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/http://www.jerseycharities.org/members http://www.charity.org.gg/Find

VI.4)Procedures for review

VI.4.1)Review body

Commercial Services Kent Ltd
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
United Kingdom
E-mail: psg@procurementservicesgroup.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/06/2018

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