Kent County Council Print and Media Framework

Kent County Council Print and Media Framework

Lot 1 – Digital, Lithoprinting (stationery is bulk tendered within this lot) Lot 2 – Large format printing.

United Kingdom-Maidstone: Printing and related services

2016/S 179-321559

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org
For the attention of: Mr Phil Lamacraft
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000410248

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Electronic access to information: www.kentbusinessportal.org

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org

Further information can be obtained from: Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org
For the attention of: Mr Phil Lamacraft
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000410248

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org
For the attention of: Mr Phil Lamacraft
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000410248

Tenders or requests to participate must be sent to: Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org
For the attention of: Mr Phil Lamacraft
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000410248

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS15 73 Print and Media Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 640 000 GBP

II.1.5)Short description of the contract or purchase(s)

Kent County Council is the largest shire authority in England. The external communications team is responsible for planning, developing and delivering a wide range of marketing and communications activities for the authority. The spend on print is currently 274 000 GBP 2015/16 (year to date). We are looking to update and improve efficiencies in the services’ ability to procure print on behalf of the Council. The Council is seeking to update its current Print and Media framework, and is inviting interested parties to tender for inclusion on the new framework. This framework will enable services to continue to buy printed materials in line with County Council’s focus on value for money (Facing The Challenge) and the growing need to become a commissioning authority. To further meet the demand the new framework will cover the purchasing of Digital and Litho Printing, Large Format Printing, Mailings and Merchandise. The contract is anticipated to commence upon Monday 5.5.2016 and will continue for a period of 24 months, with an option to extend for a period(s) of up to 12 months, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. There will be 3 Lots with a maximum of 8 suppliers on each lot. Lot 1 — Digital, Lithoprinting (stationery is bulk tendered within this lot) Lot 2 — Large format printing — display, exhibition and events Lot 3 — Merchandise There will also be a separate arrangement for Mailings services through a single supplier Lot. Lot 4 — Mailings.
Tenderers are invited to bid for all or any of the Lots.

II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Kent County Council is the largest shire authority in England. The external communications team is responsible for planning, developing and delivering a wide range of marketing and communications activities for the authority. The spend on print is currently 274 000 GBP 2015/16 (year to date). We are looking to update and improve efficiencies in the services’ ability to procure print on behalf of the Council. The Council is seeking to update its current Print and Media framework, and is inviting interested parties to tender for inclusion on the new framework. This framework will enable services to continue to buy printed materials in line with County Council’s focus on value for money (Facing The Challenge) and the growing need to become a commissioning authority. To further meet the demand the new framework will cover the purchasing of Digital and Litho Printing, Large Format Printing, Mailings and Merchandise. The contract is anticipated to commence upon Monday 5.5.2016 and will continue for a period of 24 months, with an option to extend for a period(s) of up to 12 months, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. There will be 3 Lots with a maximum of 8 suppliers on each lot. Lot 1 — Digital, Lithoprinting (stationery is bulk tendered within this lot) Lot 2 — Large format printing — display, exhibition and events Lot 3 — Merchandise There will also be a separate arrangement for Mailings services through a single supplier Lot. Lot 4 — Mailings Tenderers are invited to bid for all or any of the Lots.
Estimated value excluding VAT:
Range: between 500 000 and 640 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS15 73
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All expressions of interest must be made via the Kent Business Portal, where the tender documentation shall be available for downloadwww.kentbusinessportal.org

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.9.2016

 

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