Kent County Council Street Lighting Term Contract

Kent County Council Street Lighting Term Contract

Kent County Council is tendering for the conversion of its existing street lighting, lit signs and bollards to Light Emitting Diode lamps.

United Kingdom-Maidstone: Street-lighting maintenance services

2015/S 162-295827

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org.uk
For the attention of: Mr Henry Swan
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622696637

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Further information can be obtained from: Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org.uk
For the attention of: Mr Henry Swan
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622696637

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org.uk
For the attention of: Mr Henry Swan
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622696637

Tenders or requests to participate must be sent to: Kent County Council
County Hall
Contact point(s): www.kentbusinessportal.org.uk
For the attention of: Mr Henry Swan
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622696637

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

District Councils in the County of Kent
UNITED KINGDOM

Medway Council
UNITED KINGDOM

Parish Councils within the County of Kent
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS14 111 – Street Lighting Term Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Kent County Council (KCC) is tendering for the conversion of its existing street lighting, lit signs and bollards to Light Emitting Diode (LED) lamps, together with implementing a Central Management System (CMS) for the whole of the estate, this will include maintenance once installed.
Kent County Council is one of the largest lighting authorities in the UK and has 118 000 street lights and some 25 000 lit signs and bollards. The annual cost of illuminating and maintaining the stock is over GBP 9 000 000, a cost that keeps rising. As part of meeting the challenge of rising energy prices, the Employer wishes to convert all of its current street lights to LED products during the first 38 months of the contract period. Coupled with a CMS will enable complete management of its street lighting estate which includes the ability to dim, switch on/off, report faults, metering, etc. This will also provide complete flexibility with regard to any potential future policy change. The budget for the LED conversion programme totals GBP 40 000 000. The KCC wish to appoint a new a street lighting term service contractor that will provide all of the services as detailed in the Service Information. Once a street light has been converted to LED and is commissioned on the CMS, this will be the responsibility of the appointed contractor. The incumbent services will transfer upon the 1 September 2018 unless it is agreed between both parties to commission these earlier. The contract will commence upon 1 February 2016 and will continue for a period of 15 years and 2 months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to 10 years.
This contract will be open to be used by any public sector organisation in the County of Kent including but not limited to District Councils, Medway Council and Parish Councils.
Expression of Interest and Tender Process.

Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk). In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest.

II.1.6)Common procurement vocabulary (CPV)

50232100, 34928000, 34928500, 34928510, 50230000, 50232000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will commence upon 1 February 2016 and will continue for a period of 15 years and 2 months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to 10 years. The Employer is one of the largest lighting authorities in the UK and has 118 000 street lights and some 25 000 L signs and bollards. The annual cost of illuminating and maintaining the stock is over GBP 9 000 000, a cost that keeps rising. As part of meeting the challenge of rising energy prices, the Employer wishes to convert all of its current street lights to Light Emitting Diode (LED) products during the first 38 months of the contract period. Coupled with a Central Management System (CMS) will enable complete management of its street lighting estate which includes the ability to dim, switch on/off, report faults, metering, etc. This will also provide complete flexibility with regard to any potential future policy change. The budget for the LED conversion programme totals GBP 40 000 000 which is made up of a GBP 22 000 000 interest free loan provided by SALIX, a Government organisation, funded by the Department of Energy and Climate Change. The additional GBP 18 000 000 is self-funded by the Employer. The Employer wish to appoint a new a street lighting term service contractor that will provide all of the services as detailed in the Service Information. It is anticipated that the following maintenance requirements will be managed by its current term maintenance contractor AMEY during the first 30 months of the contract:
· Non-LED Streetlights Maintenance
· Lit Signs and Bollards Maintenance
· Out of Hours Support
· Emergency Call Outs Once a street light has been converted to LED and is commissioned on the CMS, this will be the responsibility of the appointed contractor. The incumbent services will transfer upon the 1 September 2018 unless it is agreed between both parties to commission these earlier.
Estimated value excluding VAT: 120 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 182 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are contained within the tender documents available onwww.kentbusinessportal.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are contained within the tender documents available onwww.kentbusinessportal.org.uk

Minimum level(s) of standards possibly required: Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Details are contained within the tender documents available on www.kentbusinessportal.org.uk

Minimum level(s) of standards possibly required:

Details are contained within the tender documents available on www.kentbusinessportal.org.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS14 111

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 211-372989 of 1.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract will be open to be used by any public sector organisation in the County of Kent including but not limited to District Councils, Medway Council and Parish Councils.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.8.2015

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