Kent Intelligence Network for Kent County Council

Kent Intelligence Network for Kent County Council

The project hopes to achieve savings by identifying fraud through data matching in council tax, business rates, social housing and procurement for all partners.

United Kingdom-Maidstone: Software supply services

2015/S 108-196640

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Elizabeth Wheable
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416823
E-mail: elizabeth.wheable@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Elizabeth Wheable
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000416823
E-mail: elizabeth.wheable@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent Business Portal
all documents must be obtained through www.kentbusinessportal.org.uk
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: elizabeth.wheable@kent.gov.uk

Tenders or requests to participate must be sent to: Kent Business Portal
all documents must be submitted through www.kentbusinessportal.org.uk
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: elizabeth.wheable@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Ashford Borough Council
Tannery Lane
TN23 1PL Ashford
UNITED KINGDOM

Canterbury City Council
Council Offices, Military Road
CT1 1YW Canterbury
UNITED KINGDOM

Dartford Borough Council
Civic Centre, Home Gardens
DA1 1DR Dartford
UNITED KINGDOM

Dover District Council
Council Offices, White Cliffs Business Park
CT16 3PJ Dover
UNITED KINGDOM

Gravesham Borough Council
Civic Centre, Windmill Street
DA12 1AU Gravesend
UNITED KINGDOM

Maidstone Borough Council
Maidstone House, King Street
ME15 6JQ Maidstone
UNITED KINGDOM

Medway Council (Unitary Authority)
Gun Wharf, Dock Road
ME4 4TR Chatham
UNITED KINGDOM

Sevenoaks District Council
Council Offices, Argyle Road
TN13 1HG Sevenoaks
UNITED KINGDOM

Shepway District Council
Civic Centre, Castle Hill Avenue
CT20 2QY Folkestone
UNITED KINGDOM

Swale Borough Council
Swale House, East Street
ME10 3HT Sittingbourne
UNITED KINGDOM

Thanet District Council
Cecil Street
CT9 1XZ Margate
UNITED KINGDOM

Tonbridge and Malling Borough Council
Gibson Building, Gibson Drive, Kings Hill
ME19 4LZ West Malling
UNITED KINGDOM

Tunbridge Wells Borough Council
Mount Pleasant Road
TN1 1RS Tunbridge Wells
UNITED KINGDOM

Kent Police
Sutton Road
ME15 9BZ Maidstone
UNITED KINGDOM

Kent Fire and Rescue
The Godlands, Straw Mill Hill, Tovil
ME15 6XB Maidstone
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS14 106 Kent Intelligence Network.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 1 000 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
The Counter Fraud Team (CFT) work within the Council’s Internal Audit function and wish to establish a Kent wide, cross Local Authority (LA’s) intelligence sharing and analytics partnership, with the shared objective to detect, prevent and deter fraud and corruption.
Kent Councils (the Kent County Council, its 12 Districts and one Unitary Authority) deliver the full range of Local Government services from social care to housing, waste and council tax administration. These councils alone, account for 3 % of total Local Government net revenue expenditure in England and are exposed to the entire spectrum of Local Government fraud risks.
The project hopes to achieve savings by identifying fraud through data matching in council tax, business rates, social housing and procurement for all partners (listed in I.4) of this notice). The project intends to exploit previously unused datasets held by the partners (e.g. library, leisure memberships, and social housing waiting lists) and other organisations (e.g. companies house) with established datasets such as Blue Badges, credit reference agency data and payroll to undertake more sophisticated and frequent matches. This should enhance the quality of matches resulting in more efficient use of resources and reduced losses to fraud and error. The intention in the medium term will be to bring in other public bodies and additional private sector datasets.
Traditionally the partners have not collaborated widely in relation to fraud prevention and detection, however they do work closely in certain areas including technology and information governance.
In order to achieve this partnership, the Council will need to purchase a data analytic solution (software) that can analyse large datasets and identify anomalies that suggests fraud and/or error that require further investigation. The volumes of activity will be related to the number and size of datasets and frequency of matching.
The Council is looking for an externally hosted solution and will not be hosting any part of the solution, software or data within its data centres.

Tenderers can only respond via the Kent Business Portal (www.kentbusinessportal.org.uk).

Once the tenderer has logged in to the Kent Business Portal and registered an interest in this opportunity, they will be emailed with an invitation to submit a tender and have access to all relevant documentation.

II.1.6)Common procurement vocabulary (CPV)

72268000, 72212218

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see invitation to tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see invitation to tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see invitation to tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see invitation to tender document.
Minimum level(s) of standards possibly required: Please see invitation to tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see invitation to tender document.
Minimum level(s) of standards possibly required:
Please see invitation to tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to run an e-auction. Please see invitation to tender document.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS14 106
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.7.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kent County Council
Sessions House, County Road
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: procurement@kent.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2015

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