Kent and Medway Sustainable Energy Partnership Retrofitting Framework

Kent and Medway Sustainable Energy Partnership Retrofitting Framework

Kent County Council is looking to procure a Framework of Service Providers able to deliver sustainable energy retrofitting to the domestic sector and non-domestic properties across Kent and Medway on behalf of current and future members of the Kent and Medway Sustainable Energy Partnership (KMSEP).

United Kingdom-Maidstone: Construction work

2014/S 140-251489

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Miss Susan Goss
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694380
E-mail: susan.goss@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kent.gov.uk

Address of the buyer profile: https://www.kentbusinessportal.org.uk/procontract/Kent_contract.nsf/frm_contract_synopsis?openForm&contract_id=CONTRACT-9M5K-2JVX3B&from=&login

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

9M5K-2JVX3B Kent and Medway Sustainable Energy Partnership Retrofitting Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: The primary area of operation will be Kent. It is possible that the framework may be used by other organisations as listed in this Contract Notice, who may have requirements for services outside of Kent. However, it is anticipated that this would still be in the South East of England. See section VI.3. for more details.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 28

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Kent County Council is looking to procure a Framework of Service Providers able to deliver sustainable energy retrofitting to the domestic sector and non-domestic properties across Kent and Medway on behalf of current and future members of the Kent and Medway Sustainable Energy Partnership (KMSEP).
The Framework will provide access to a network of Service Providers, with access to sector relevant funding or finance for energy efficiency measures, who will manage the installation of energy efficiency measures. Works will be split into five Lots. Service Providers can be appointed to one, some or all of the five different lots.
The Lots are:
1. Delivery of HHCRO/ECO Affordable Warmth across Kent and Medway.
2. Delivery of general Energy Efficiency measures, including some or all of the measures listed under Green Deal, but with a specific focus on insulation and heating.
3. Delivery of Green Deal Assessments and building surveys.
4. Delivery of insulation to Park Homes.
5. Renewable Energy systems.
This tender process will evaluate and appoint Service Providers to specific lots on the framework. Once appointed to the framework, specific works and projects will be appointed through a mini-competition process.
Through the use of this framework the Kent and Medway Sustainable Energy Partnership aims to drive housing retrofit across Kent and Medway by supporting residents and businesses to take advantage of retrofitting funding and finance options including, but not limited, to the Energy Company Obligation (ECO) and Green Deal.
The KMSEP is determined to secure additional benefits from a core programme of retrofit activity: this is not simply about physical measures, but about supporting the most vulnerable in Kent and low carbon regeneration. The benefits of the Framework for Kent are that it will provide a route to securing the aims of the KMSEP, which are:
— To ensure residents and businesses receive a clear and consistent message about the funding and finance options available to support retrofitting of energy efficiency measures and what the best options are for them.
— To tackle fuel poverty by drawing in as much ECO and other funding to Kent as possible.
— To support our local network of SMEs to be ‘Green Deal Ready’ and take advantage of economic growth and opportunities in the sector by:
Maximising benefits for local businesses and SMEs, including the generation of new job opportunities.
Generating higher levels of local economic growth.
Improving the links between industry and skills and training providers, including the introduction of more effective apprenticeship and training programmes.
Developing opportunities around research and development activities and the supporting of the supply chain.
— To reduce carbon emissions in Kent and Medway.
The KMSEP see the need to generate economy of scale as key to delivering value and cost effective projects. The benefits of the Framework for Service Providers are that in return for delivery and support to access sector relevant funding and finance, the KMSEP will provide support to engage with all stakeholders. The KMSEP is uniquely placed to offer the following:
— Support from all strategic organisations and authorities in Kent and Medway giving access to residents through contact with front line staff, where possible.
— Access to registered housing providers and their housing stock beyond Kent and Medway.
— Marketing and support to engage with the relevant communities.
— Political support and strategic buy-in at the highest level.
— Support in attracting match funding, if necessary.

II.1.6)Common procurement vocabulary (CPV)

450000005000000044000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: HHCRO / ECO Affordable Warmth

1)Short description

This Lot enables Service Providers (able to access national HHCRO funding) to access additional top up funding that might be available through KCC Public Health’s Winter Warmth programme and other top up funding grants that may be available from the districts. Service Provider appointed to this Lot will be able to provide HHCRO/ECO Affordable Warmth funding to vulnerable groups (private residents) across the whole of Kent and Medway.

2)Common procurement vocabulary (CPV)

450000005000000044000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Delivery of Energy Efficiency Measures

1)Short description

The Service Provider will provide some or all of the measures included under the governments Green Deal as listed inhttp://gdorb.decc.gov.uk/admin/documents/Green%20Deal%20Energy%20Saving%20Home%20Improvements%20Checklist%20Version%202.pdfwith a particular focus on:

— External Wall Insulation;
— Internal Wall Insulation;
— Cavity Wall Insulation;
— Loft Insulation;
— Glazing;
— Boiler Replacement;
— Central Heating systems;
— Draughtproofing.

2)Common procurement vocabulary (CPV)

450000005000000044000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Delivery of Green Deal Assessments and building surveys

1)Short description

Service Providers will be registered Green Deal Assessment Organisations (GDAO) or Green Deal Assessors registered with a GDAO that can deliver EPC assessment, Green Deal Assessments and/or building surveying assessments for domestic and/or non-domestic properties.

2)Common procurement vocabulary (CPV)

450000005000000044000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Park Homes

1)Short description

Service Providers will have access to expertise, technologies and funding to enable retrofitting of warranty backed energy efficiency measures in Park Homes.

2)Common procurement vocabulary (CPV)

450000005000000044000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Renewable Energy

1)Short description

Service Providers will provide some or all of the following renewable measures for social housing projects:
— Solar thermal;
— Photovoltaics – Domestic;
— Photovoltaics – Non-Domestic;
— Biomass – Domestic;
— Biomass – Non-Domestic;
— ASHP – Domestic.

2)Common procurement vocabulary (CPV)

450000005000000044000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability, for the performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As set out in the Tender Documentation.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9M5K-2JVX3B / SS13158 Kent & Medway Sustainable Energy Partnership Retrofit Framework

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.9.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Further information about Kent County Council can be found at http://www.kent.gov.uk/

Expressions of Interest must be by way of completion and return of a Tender Response via the Council’s e-tendering system Pro-Contract, by the date and time specified in IV.3.4. Tenderers are required to register their company details on the Pro-Contract, e-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link:http://www.kentbusinessportal.org.uk

There will be no hard copy documents issued to organisations and all communications with the Council including the submission of Tender Responses will be conducted via the Kent Business Portal – Pro Contract.
No supplier briefing will be held as part of this Tender.
The framework is intended to be accessible to the following Indicative list of contracting authorities.
The Kent County Council wishes to establish a framework agreement for use by or on behalf of public sector bodies (and their respective statutory successors and organisations created as a result of re-organisations or organisational changes).
Kent County Council (The Authority) is purchasing on behalf of the Kent and Medway Sustainable Energy Partnership which includes the following Contracting Bodies, who will all have access to entirety of this Framework:
Local Authorities:
— Ashford Borough Council;
— Canterbury City Council;
— Dartford Borough Council;
— Dover District Council;
— Gravesham Borough Council;
— Kent County Council;
— Maidstone Borough Council;
— Medway Council;
— Sevenoaks District Council;
— Shepway District Council;
— Swale Borough Council;
— Thanet District Council;
— Tonbridge and Malling Borough Council;
— Tunbridge Wells Borough Council.
Registered Housing Providers:
— AmicusHorizon;
— Golding Homes;
— MHS Homes;
— Moat;
— Orbit South;
— The Hyde Group;
— Town and Country Housing Group;
— West Kent Housing Association.
Other organisations:
— NHS Kent and Medway.
Lots 2 to 5 of the Framework will also be available for use by other Contracting Bodies as defined as either a public body which is a contracting authority within the meaning of the Public Contract Regulations 2006 (http://www.legislation.gov.uk/uksi/2006/5/regulation/3/made), a Registered Social Landlord (RSLs) as found on the Statutory Register of Providers of Social Housing (https://www.homesandcommunities.co.uk/ourwork/registered-provider-information) or a housing arm’s length management organisations (ALMO’s) (a list is available at www.almos.org.uk), and which exist or are established or otherwise exercise some or all of their statutory functions within the County of Kent, the County of East Sussex or the County of Essex.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.7.2014

 

Enjoyed this post? Share it!