Kent Victims’ Engagement and Support Service

Kent Victims’ Engagement and Support Service

The Contracting Authority invites interest from suitably experienced service providers for the provision of a Kent Victims Engagement Support Service for the county of Kent for a 3 year period.

United Kingdom-Maidstone: Guidance and counselling services

2015/S 169-308480

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent Police and Crime Commissioner
Kent Police Headquarters, Sutton Road
For the attention of: Claire Ward, Karen King
ME15 9BZ Maidstone
UNITED KINGDOM
Telephone: +44 1474366650
E-mail: procurementservices@kent.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.kent.police.uk/

Electronic submission of tenders and requests to participate: https://kentpolice.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Kent Victims’ Engagement and Support Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Kent.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 450 000 and 6 150 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority invites interest from suitably experienced service providers for the provision of a Kent Victims Engagement Support Service for the county of Kent for a 3 year period from 1.4.2016 with the option for a further 3 year extension.

II.1.6)Common procurement vocabulary (CPV)

85312300, 85312400, 85312500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Kent Police and Crime Commissioner is looking for a lead partner to provide innovative and tailored local services to meet the needs of victims of crime in Kent. By delivering services locally, the Commissioner is aiming to continue to improve the services provided to victims. The Commissioner’s Office is looking for a lead service partner to deliver these services tailoring the care and service to each victim. The Commissioner’s vision for Kent would see the chosen partner working with the Kent Police Witness Care Unit on a co-located basis in specifically provided premises in Ashford (Kent) but also developing outreach in the community. Our victims come from diverse backgrounds and will have differing needs and we would expect the service to be flexible in its delivery to enable support to be tailored to the individual. In addition, the service partner will need to be able to have or develop effective links with other organisations and charities who can assist with delivery of specialist services and track outcomes.
It is anticipated that any contract will run for a period of 3 years from 1.4.2016 with the option to extend for a possible further period of up to 3 years in 1 year lots at the sole discretion of the Contracting Authority.
The funds available for Year 1 is set at 950 000 GBP. Whilst no indication is currently available, you should be aware that pressure from the comprehensive spending review may reduce the figure to a minimum of 750 000 GBP for future years based on the current specification. Full details are set out in the invitation to tender document. Further money, may be available for specific innovation projects.
An interim arrangement is currently in place and it is anticipated that TUPE will apply.
Estimated value excluding VAT:
Range: between 2 450 000 and 6 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a possible further period of up to 3 years in 12 month blocks at the sole discretion of the Contracting Authority.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require bonds, guarantees or other forms of undertaking and these are set out in the invitation to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details shall be included within the invitation to tender/related tender documentation to be issued by procurement services on behalf of The Kent Police and Crime Commissioner. Payment will be in Great British Pounds (GBP) and will be made by means of electronic transfer. Details shall be as set out in the invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require tenderers to take legal form or to require 1 party to take primary liability or to require that each party take joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a suitability questionnaire (Part B of the ITT). The Contracting Authority will use this to evaluate suppliers on economic and financial standing, technical capacity and ability to ensure they meet the Contracting Authority’s minimum requirements. This will include, but not limited to name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable). Failure to meet the minimum standard may prevent the tender submission from progressing further.
Suppliers Instructions on How to Participate in this Tender:
1. Register your company on the e-Sourcing portal (this is only required once):

— Browse to the e-Sourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to ‘Register’,

— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure),
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are pre qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As Section III.2.1) above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As Section III.2.1) above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/039

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2015/S 67-119270 of 4.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Kent Police and Crime Commissioner intends to use an e-Tendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract. The contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Interested parties wishing to be considered for appointment as a provider of these services should submit an ITT in compliance with the instructions and within the prescribed deadline. All discussions, correspondence and all meetings will be conducted in English. The Contracting Authority reserves the right not to make any award and reserves the right to accept all or part of any tender. The Freedom of Information Act (FoIA) applies to the Contracting Authority. If any supplier considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FoI requests be examined in light of exemptions provided for in the Act.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Kent Police and Crime Commissioner will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 1 month).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.8.2015

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