King’s College London Lift Maintenance Contract

King’s College London Lift Maintenance Contract

This tender is for provision of comprehensive maintenance contract for a maximum period of 6 years.

United Kingdom-London: Lifts

2017/S 047-087187

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College London
James Clerk Maxwell Building, Room 4.21
For the attention of: Howard Wilson
SE1 8WA London
United Kingdom
Telephone: +44 2078488293
E-mail: howard.wilson@kcl.ac.uk

Internet address(es):

General address of the contracting authority:http://www.kcl.ac.uk/about/structure/admin/purchasing/supply/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other

I.3)Main activity

Other: university

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KCL-00000923 Lift Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender is for provision of comprehensive maintenance contract for a maximum period of 6 years. The initial period will be for 2 years followed by a further period of 4 years renewable annually. The contract form will be the NEC Term Service Contract (TSC) April 2013. Copies of the NEC 3 contract can be obtained form the following url; https://www.neccontract.com/About-NEC

II.1.6)Common procurement vocabulary (CPV)

42416100, 42416120, 42416130

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract is to provide reactive and ppm support for circa 150 lifts across the university’s estate. The contract form will be the NEC 3 (April 2013) Term Service Contract. The initial contract period is for 2 years with the ability to extend annually for a further 4 years.
Estimated value excluding VAT:
Range: between 900 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2017. Completion 30.9.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required and if applicable a Parent Company Guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the form of contract incorporating any amendments.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in Qualification Questionnaire and supporting documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in Qualification Questionnaire and supporting documentation.
Minimum level(s) of standards possibly required: Public Liability Insurance 10 000 000 GBP,
Employers Liability Insurance 10 000 000 GBP,
Product Liability Insurance 5 000 000 GBP,
Professional Indemnity 2 000 000 GBP,
Minimum Turnover 1 000 000 GBP per annum.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in Qualification Questionnaire and supporting documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The objective of the qualification process is to assess the responses to the Qualification Questionnaire and select Potential Providers to proceed to the next stage of the procurement. The Authority will select the top 5 scoring companies subject to them meeting the minimum criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KCL-00000923

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2017 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.4.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 2.6.2017

Place:

London

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Director of Estates Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers are required to register and express interest via the University’s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/

The University reserves the right to cancel the tender process at any stage. The University does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the University’s conditions of electronic submission found at the following URL:

http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx

All tenders must be priced in sterling and payments under the Contract will be made in sterling.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

King’s College London
Strand
WC2R 2LS London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10-calendar-day standstill period at the point information on the award of the contract is communicated to tenders. This period allows unsuccessful tenderers to seek such information as included in the Public Contracts Regulations 2015 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.3.2017

 

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