Kingston Upon Hull City Council External Printing Services Contract 

Kingston Upon Hull City Council External Printing Services Contract

External print Framework. 10 Lots.

United Kingdom-Hull: Printed matter and related products

2017/S 207-428232

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kingston Upon Hull City Council
Room 154, The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact person: Mrs Claire Route
Telephone: +44 1482613071
E-mail: claire.route@hullcc.gov.uk
NUTS code: UK
Internet address(es):Main address: www.hullcc.gov.uk

Address of the buyer profile: https://procontracts.due-north.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=b9469e5d-7781-e611-8114-000c29c9ba21
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

External Printing Services.

Reference number: DN196211

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hull City Council would like to put a framework in place for all of the Councils External Print requirements. Hull City Council currently has its own small internal print unit; however there are occasions when there is a requirement to outsource printing which will be at the sole discretion of the Print Unit Manager. The framework will be split into the following lots:

General Printing Services,

Bespoke Printing Services,

Pressure Sealed Stationery,

Printed Envelopes,

Finishing Services,

Fulfilment Services,

Electoral Print Services,

Parking Print Services (Pay and Display Tickets),

Parking Print Services (Parking Permits and Penalty Notices),

Banners and Posters,

Theatre Tickets.

Membership of the framework does not guarantee work on behalf of the Council. It does, however, allow the framework member to take part in further competitions or direct call-offs relevant to the framework lot(s) for which they have been approved.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

General Print Services

Lot No: 1

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 8 suppliers and will cover all general print requirements. This will include various small and large volume jobs (e.g. letters, newsletters, flyers, booklets, etc.). The Authority will run a further competition between all suppliers awarded a place on this Lot for each requirement, unless the approved supplier has already undertaken the same work previously and already holds the artwork. In this instance it is at the Councils discretion whether a direct award will be made.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bespoke Printing Services

Lot No: 2

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 6 supplier and will include more bespoke printing requirements (e.g. waste recycling packs, theatre booklets, benefit application forms etc.). The Authority will run a further competition between all suppliers awarded a place on this Lot for each requirement, unless the approved supplier has already undertaken the same work previously and already holds the artwork. In this instance it is at the Councils discretion whether a direct award will be made.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pressure Sealed Stationery

Lot No: 3

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 3 suppliers. The Authority will run a further competition annually between all suppliers awarded a place on this Lot. This Lot will cover printing of pressure sealed payslips and forms. The Council will require one annual delivery of each of the following to a designated delivery point:

A4 V fold payslips

P60 forms.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Printed Envelopes

Lot No: 4

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 3 supplier. The Authority will run a further competition annually between all suppliers awarded a place on this Lot. This Lot will cover printed Envelopes. The Council will require delivery generally to one location within the City with the exception of year end which would need to be delivered to our preferred fulfilment company.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Finishing Services

Lot No: 5

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 8 suppliers and will cover, but not be limited to the following services:

— Binding including perfect binding,

— Saddle stitching,

— Wire stitching,

— Drilling,

— Die Cutting,

— Folding,

— Varnishing,

— Laminating,

— Trimming,

— Creasing,

— Perforation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fulfilment Services

Lot No: 6

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 3 suppliers and will cover fulfilment services for bulk printing requirements. Printing will be delivered to the supplier on this Lot ready for packing and delivery to the requested designation/s. Where the fulfilment service will require postal delivery to an addressee the Authority’s contracted provider for postal services will be utilised by the supplier, unless they are able to provide evidence of a more competitive postal rate on a job by job basis. The Authority will run a further competition between all suppliers awarded a place on this Lot for each requirement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Electoral Printing Services

Lot No: 7

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a single supplier and will cover all electoral print requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Parking Services

Lot No: 8

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will split into 2 sub-lots;

a) Pay and Display Tickets which will be awarded to a single supplier, and

b) Parking Permits and Penalty Notices which will be awarded to a maximum of 3 suppliers for this sub-lot. It is intended that the Authority will run a further competition annually between all suppliers awarded a place on this sub-lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Banners and External Posters

Lot No: 9

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Lot will be awarded to a maximum of 5 suppliers and will cover the printing of banners and external posters (e.g. banners and bus posters of various sizes and Hull City Council communication posters). The Authority will run a further competition between all suppliers awarded a place on this Lot for each requirement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Theatre Tickets

Lot No: 10

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot will be awarded to a maximum of 3 suppliers and will cover the printing of theatre ticket, which can then be loaded into the Authorities ticketing machine ready for printing for each performance. It is intended that the Authority will run a further competition annually between all suppliers awarded a place on this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract(s) will also have an option to extend for up to a further 2 years (two 12 month periods). Such extension will be at the discretion of the Council and subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 41
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Monitoring Officer
Hull
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/10/2017

 

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