Kingston upon Hull City Council Removals Service Framework

The Provision of a Removals Service for – Extra Care Customers.

United Kingdom-Hull: Transport services (excl. Waste transport)

2016/S 128-230593

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston upon Hull City Council
Procurement Dept, Guildhall
HU1 2AA Hull
United Kingdom
Telephone: +44 1482613073
E-mail: lee.marshall@hullcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hullcc.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Removals Service for – Extra Care Customers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UKE11.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 222 000 GBP

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

60000000, 60100000, 60180000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Hull City Council is seeking the provision of a removals contract service for the initial customers / new residents moving in to 3 new ‘Extra Care’ facilities which are currently under construction in Hull. A maximum of 3 suppliers will be appointed to this Framework. The service to be provided by the successful supplier(s) will involve removal assessment and costing including provision of a packing / unpacking service and transport of customer belongings etc. from current residence to new Extra Care facility.
The 3 sites concerned and the number of apartments within each are:
Hall Road, Hull — 65 properties.
Cecil Street, Hawthorn Avenue, Hull — 95 properties.
Leads Road, Hull — 156 properties.
These extra care facilities shall become ready for their 1st occupants at staggered points from January 2017 through to July 2017.
There shall be a requirement for a maximum of 4 moves to be completed per day. To ensure that the moves are made as consistently as possible, but also to assist in the event of sudden illness / inability to move on an agreed date, then a ‘reserve’ contractor shall also be selected from this tender process. (This shall be the contractor finishing second overall following evaluation of all tender submissions).
To ensure the new facilities are occupied as smoothly as possible the Council is seeking a supplier to assist the 1st occupants to prepare for, and to then move them into, their destination extra care facility.
The successful supplier shall provide a service including boxes, paper and bubble wrap and packing tape. There shall also be a service to assist with the packaging of belongings and the unpacking of belongings when at the new residence.
The successful supplier shall also provide for the transport of all belongings to the new residence and shall also offer to discard any unwanted items.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.10.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be required unless a single legal entity is formed.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All participating suppliers are required to register on Hull City Council’s electronic tender portal (YORtender), accessed by web link https://yortender.co.uk All tenderers will be required to complete a Pre Qualification Questionnaire document enclosed with the Invitation To Tender documents. The Pre Qualification Questionnaire Document will be assessed first. Only those suppliers successfully meeting the minimum / mandatory requirements will have their ITT submissions evaluated.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

All participating suppliers are required to register on Hull City Council’s electronic tender portal (YORtender), accessed by web link https://yortender.co.uk All tenderers will be required to complete a Pre Qualification Questionnaire document enclosed with the Invitation To Tender documents. The Pre Qualification Questionnaire Document will be assessed first. Only those suppliers successfully meeting the minimum / mandatory requirements will have their ITT submissions evaluated.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AB8K-LJ9SOS

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.7.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Town Clerk
The Guildhall, Alfred Gelder Street
HU1 2AA Hull
United Kingdom
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk

Body responsible for mediation procedures

Town Clerk
Alfred Gelder Street
HU1 2AA Hull
United Kingdom
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.7.2016

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