Kirklees Alcohol and Drug Services Contract

Kirklees Alcohol and Drug Services Contract

The new Service will include all aspects of substance misuse interventions ranging from needle exchange, harm reduction, brief interventions, structured psychosocial interventions.

United Kingdom-Huddersfield: Health and social work services

2015/S 208-377943

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kirklees Metropolitan Council
Public Health, Kirkgate Buildings, Byram Street
Contact point(s): UKE43
For the attention of: Mohammed Sidat
HD1 1BY Huddersfield
UNITED KINGDOM
Telephone: +44 1484221000
E-mail: mohammed.sidat@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

Address of the buyer profile: https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

Electronic access to information: https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KMCPH-013 — Kirklees Alcohol and Drug Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Health and social work services. Services related to the detention or rehabilitation of criminals. Miscellaneous health services. Services provided by nurses. Advisory services provided by nurses. Residential nursing care services. Guidance and counselling services. Rehabilitation services. Vocational rehabilitation services. Community health services. Tenders are invited by the Council of the Borough of Kirklees (the ‘contracting authority’) from Providers with relevant experience and ability to demonstrate sufficient capacity for the delivery of the Kirklees Alcohol and Drug Services (the ‘Service’).
For further detail please refer to:
—the Conditions of Contract;
—the Service Specification and Appendices;
—the Supplier Submission document.
Tenderers are invited to submit prices for the Service, as specified in the Service Specification.
It is anticipated this Contract is to commence on the 1.4.2016 and will expire on 31.3.2019, with provision for 2, 1-year extensions. This contract will only be for the use of the contracting authority named in this notice.
The procurement documentation can be found at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice.

II.1.6)Common procurement vocabulary (CPV)

85000000, 75231200, 85140000, 85141200, 85141220, 85144100, 85312300, 85312500, 85312510, 85323000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Tenderers are invited to submit prices for the Service, as specified in the Service Specification which has an estimated annual value of five million, three hundred and seventy-eight thousand pounds sterling 5 378 000 GBP.
The new Service will include all aspects of substance misuse interventions ranging from needle exchange, harm reduction, brief interventions, structured psychosocial interventions, prescribing, structured day care, recovery and after-care support, inpatient detoxification and access to residential rehabilitation.
The term ‘substance misuse’ refers to all illicit and performance enhancing drugs, new psychoactive substances (‘legal highs’), alcohol and prescribed and ‘over the counter’ medications.
The Service will be prevention and recovery, orientated with recovery aspirations being built in from first contact and early identification enabled across different settings. The Service will develop and model a culture that inspires people to believe that change is possible and that they can control this.
The Service will include a balance of prevention, early intervention and capacity building within partner populations to optimise outcomes.
The Service will support the individual to be able to develop their potential, and work productively and creatively, build strong relationships with others, and contribute to their community. Overall well-being will be enhanced when the individual is able to fulfil their personal and social goals and achieve a sense of purpose in society and impact the positive message given to other people in communities when people turn their lives around cannot be underestimated.
There are certain elements of the service that are integral to its delivery. The Provider will ensure that these elements run throughout the course of an individual’s journey:
—an Integrated Service;
—a Responsive Service;
—a Focus on Recovery and Reintegration; and
—a Life Course Approach.
For further detail please refer to:
—the Conditions of Contract and Appendices;
—the Service Specification;
—the Supplier Submission Document, containing;
— the Business Questionnaire,
— the Delivery Plan Submission Document, and
— the Freedom of Information Schedule;
— the Data Protection Schedule;
— the Form of Tender;
— the TUPE Declaration; and
— the form of Deed of Guarantee and Indemnity.
The procurement documentation can be found at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice.

Estimated value excluding VAT: 26 890 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond. Please see Section 5.3 of the Business Questionnaire (within the Supplier Submission Document) and Paragraphs 63 to 66 of the Information and Instructions for Tenderers, which are available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or are available at the address set out in Section 1 of this Notice.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments are to be made in accordance with clause B10 and Appendix E of the Conditions of Contract contained within the tender documents, which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice), including payment within thirty (30) Business Day of receipt of a valid invoice in respect of amounts in relation to which no genuine dispute exists.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to Paragraphs 5 — 9 in the introductory section of the Business Questionnaire (within the Supplier Submission Document), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice.

If the economic operator completing the Business Questionnaire is doing so as part of a proposed consortium, the following information must be provided;
1) names of all consortium members;
2) the lead member of the consortium who will be contractually responsible for delivery of the Contract (if a separate legal entity is not being created); and
3) if the consortium is not proposing to form a legal entity, full details of proposed arrangements within a separate Appendix.
Please note that the contracting authority may require the consortium to assume a specific legal form if awarded the Contract, to the extent that a specific legal form is deemed by the contracting authority as being necessary for the satisfactory performance of the Contract. All members of the consortium will be required to provide the information required in all Sections of the Business Questionnaire as part of a single composite response to the authority i.e. each member of the consortium is required to complete the form. Where an economic operator and its fellow consortium members are proposing to create a separate legal entity, such as a Special Purpose Vehicle (‘SPV’), they should provide details of the actual or proposed percentage shareholding of the constituent members within the new legal entity in a separate Appendix to their Tender submissions.
The contracting authority recognises that arrangements in relation to a consortium bid may be subject to future change. Economic operators should therefore respond on the basis of the arrangements as currently envisaged. Economic operators are reminded that the contracting authority must be immediately notified of any changes, or proposed changes, in relation to the bidding model so that a further assessment can be carried out by applying the selection criteria to the new information provided. The contracting authority reserves the right to deselect any economic operator prior to any award of the Contract, based on an assessment of the updated information.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documents, which are available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or are available at the address set out in Section 1 of this Notice).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with:
1) Article 57 and 59 to 61 of Directive 2014/24/EU; and
2) Regulations 57-61 of the Public Contracts 2015,
which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any Tenderer whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the Supplier Submission Document, which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Finance.

See Section 5 of the Business Questionnaire (available to download athttps://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM, or is available at the address set out in Section 1 of this Notice).

Economic operators must submit either:
a) A copy of the audited accounts for the most recent 2 years.
b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation.
c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
d) Alternative means of demonstrating financial status if any of the above documents are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:
—the name of the organisation;
—the relationship to the economic operator completing the Business Questionnaire; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank?)
Insurance:
See Sections 7(A) (1) (a) and 7(B) of the Business Questionnaire (available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

or is available at the address set out in Section 1 of this Notice).
Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the Commencement Date of the Contract (i.e. 1.4.2016), the levels of insurance cover indicated below:
a) Employer’s (Compulsory) Liability Insurance 10 000 000 GBP (in relation to any 1 claim or series of claims);
b) Public/ Products Liability Insurance 10 000 000 GBP (in relation to any 1 claim or series of claims);
c) Professional Indemnity Insurance 10 000 000 GBP (in relation to any 1 claim or series of claims); and
d) Clinical Negligence / Malpractice 10 000 000 GBP (in relation to any 1 claim or series of claims).
Minimum level(s) of standards possibly required: Finance.

See Section 5 of the Business Questionnaire (available to download athttps://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM, or is available at the address set out in Section 1 of this Notice).

Responses to Section 5 of the Business Questionnaire shall be primarily for information purposes only.
However, all economic operators must supply 1 of (a) to (d) to the left in order to demonstrate financial standing as required under this Section 5.
Failure to supply any one of either (a) to (d) may result in exclusion.
Any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion will result in exclusion.
If economic operator has indicated that it parent or holding company is prepared to guarantee the performance of its organisation, the information provided in response to Section 5.3 of the Business Questionnaire will be used in the financial assessment of the economic operator.
Insurance1
See Sections 7(A) (1) (a) and 7(B) of the Business Questionnaire (available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM

or is available at the address set out in Section 1 of this Notice).
Failure to indicate ‘Yes’ to and of the required insurances to the left will result in exclusion.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

Economic operators are asked to provide evidence of relevant experience and references in accordance with the requirements set out within Sections 6, 7(A) (1) and 7(A)(3) of the Business Questionnaire (available to download athttps://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM, or is available at the address set out in Section 1 of this Notice).

a)The economic operator’s organisation’s job descriptions currently, or will by the Commencement Date of this Contract (i.e. 1.4.2016), be written in accordance with Drug and Alcohol National Occupational Standards (“DANOS”) competencies (March 2014 version) or equivalent for all roles associated with this Contract.
b)The economic operator currently, or agrees that before the Commencement Date of the Contract (i.e. 1.4.2016), that its organisation’s policies and procedures are in place to ensure you adhere to the standards set in Quality in Alcohol and Drug Services (“QuADS”) (or equivalent).
c)The economic operator agrees that the Service will work towards the following National Institute for Health and Care Excellence Standards (“NICE”) (or the equivalent thereof):–
a. Quality Standard Alcohol Dependence and Harmful Alcohol Use QS11;
b. Quality Standard for drug use disorders QS23;
c. Drug Misuse: Psycho-social interventions CG51;
d. Drug Misuse: Opioid detoxification CG52;
e. Alcohol use disorders: Diagnosis and clinical management of alcohol-related physical complications CG100;
f. Pregnancy and complex social factors 2010 CG110;
g. Alcohol-use disorders: diagnosis, assessment and management of harmful drinking and alcohol dependence CG115;
h. Psychosis with co-existing substance misuse CG120;
i. Psychosis and schizophrenia in adults: treatment and management CG178;
j. Interventions to reduce substance misuse among vulnerable young people PH4;
k. Alcohol use disorders: Preventing harmful drinking PH24;
l. Behaviour Change: Individual approaches PH49;
m. Domestic violence and abuse: how health services, social care and the organisations they work with can respond effectively PH50;
n. Needle and syringe programmes PH52;
o. Methadone and Buprenorphine for the Management of Opioid Dependence TA114; and
p. Naltrexone for the Management of Opioid Dependence TA115.
d)The economic operator’s organisation is registered with the Care Quality Commission (“CQC”).
e)The economic operator has policies and practices in place to ensure the infection prevention and control standards are met in accordance with the Health and Social Care Act 2008, the Code of practice on the prevention and control of infections and related guidance (Revised 2010) reducing the risk of microbial contamination through everyday practice that minimises the risk of infection to patients, staff and visitors.
The economic operator has appropriate policies, procedures training and accreditation in place to ensure all equipment necessary for the delivery of the Service will be used and maintained in accordance with the manufacturers’ instructions and current infection control guidance.
Minimum level(s) of standards possibly required:

See Sections 6 and 7(A) (3) of the Business Questionnaire (available to download athttps://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM, or is available at the address set out in Section 1 of this Notice).

Responses to Section 6 will be scored as follows:
Pass = Excellent examples provided (matching client requirement).
Fail = Poor examples provided (NOT matching client requirement).
Any Responses of ‘No’ to Section 7(A)(1) to the left will result in exclusion.
Responses to Section 7(A)(3) will be scored as follows:
—if an economic operator provides an answer of ‘No’, or
—the contracting authority fails to receive three (3) business questionnaires matching the detail in Section 6, or
—if any information obtained from referees leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion,
then the contracting authority reserves the right to exclude the economic operator.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KMCPH-013

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of Tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender in accordance with the criteria referred to in Section (IV.2.2) of this Notice above.
The procurement documentation can be found at:

https://www.yortender.co.uk/procontract/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ORG-YORE-8YSHHM or is available at the address set out in Section 1 of this Notice.

Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=168189681

GO Reference: GO-20151022-PRO-7225936.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulation 2015 provided for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.10.2015

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