Kirklees Care Act Advocacy Service

Kirklees Care Act Advocacy Service

For the provision of a Care Act Advocacy Service. It is anticipated that the contract is to commence on the 1.4.2016 and will expire on 31.3.2018.

United Kingdom-Huddersfield: Health and social work services

2015/S 211-383292

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Kirklees
Directorate for Commissioning, Public Health and Adult Social Care, Floor 3, Kirkgate Buildings, Byram Street
Contact point(s): UKE43 — Calderdale, Kirklees and Wakefield
For the attention of: Gill Neale
HD1 1BY Huddersfield
UNITED KINGDOM
Telephone: +44 1484221000
E-mail: gill.neale@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: https://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The Council of the Borough of Kirklees
Procurement, First Floor North, Civic Centre III, Market Street
For the attention of: Tender Opening Officer
HD1 2EY Huddersfield
UNITED KINGDOM
E-mail: procurement@kirklees.gov.uk
Internet address: https://www.yortender.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KMCAS-087 — Kirklees Care Act Advocacy Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Health and social work services. Tenders are invited by Kirklees Council (the ‘Council’) from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of a Care Act Advocacy Service (the ‘Service’). It is anticipated that the contract is to commence on the 1.4.2016 and will expire on 31.3.2018 with the potential to extend for a further 3 years.

All tender documentation can be obtained from https://www.YORtender.co.uk/procontract/supplier.nsf

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Services required are set out in the Specification. The purpose of the Contract is to enable the Council to meet its legal duty under the Care Act in relation to advocacy. The Service will be for people who are eligible under the Care Act 2014. The Contract is for 2 years with a potential to extend for a further 3 years.
Estimated value excluding VAT: 920 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments are to be made in accordance with Clause 5.4 of the Conditions of Contract contained within the Tender Documents published at the same time as this notice, including payments within 30 days of receipt of a valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability. If a tender application is made by a group of separate legal entities, then said application must also be signed by all members of the group and supporting information must be submitted as part of the application clearly defining the roles of all members and providing the information that the Tender Documents ask for, regarding each member. Also, in the case of a group application, tenderers are required to state clearly in a written statement to be signed and submitted with their other tender submissions confirming that the group will:
(i) undertake joint and several liability in relation to any agreement to be entered into concerning the Council’s requirements mentioned in the Business Questionnaire; or
(ii) include one member that will take primary liability for the group; or
(iii) form a Company that is guaranteed without limitation by each member of the group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Tender Documents published at the same time as this notice.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 and 59 to 61 of Directive 2014/24/EU and Regulations 57 and 59 to 61 of the Public Contract Regulations 2015, and as set out in the Business Questionnaire available from the address as set out in Section (I.1)) of this notice, the Contracting Authority reserves the right to refuse any Applicant’s application and to exclude its tender from the evaluation in any of the circumstances as follows:
(i) in the event the completed Business Questionnaire, supporting information and/or any other tender submissions are incomplete, inaccurate or misleading or otherwise not submitted in accordance with the requirements set out in this Business Questionnaire or any of the other Tender Documents; and/or
(ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts Regulations 2015, which requires or permits the Council not to select or to treat any Applicant as an ineligible economic operator; and/or
(iii) where stated in the criteria mentioned in Sections 1 to 16 of the Business Questionnaire published at the same time as this notice; and/or
(iv) in the case of a group/consortium application (see Section (III.1.3)) of this notice above), if any other member(s) of the consortium is/are excluded under (i) to (iv) above. Tenderers must complete Section C of the Business Questionnaire contained within the Tender Documents published at the same time as this notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete all sections of the Business Questionnaire contained within the Tender Documents.
Minimum level(s) of standards possibly required: Responses to section 5 (financial information):
Primarily for information only. However, all Applicants must supply one of (a) to (d) in order to demonstrate financial standing as required under this Section 5. Failure to supply any one of either (a) to (d) may result in exclusion.
Any answers which lead the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the applicant’s ability to properly perform the contract) that it would be inappropriate to select the applicant on this occasion may result in exclusion.
Responses to 5.3:
If you have indicated that your parent or holding company is prepared to guarantee the performance of your Company, and the information provided in response to 5.3 leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion, this may result in exclusion.
Failure to indicate ‘Yes’ to B1 (against each of the types of insurance) in the event the Company’s insurances do not meet the Council’s minimum requirements will result in exclusion.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
6. Relevant experience and contract examples:
Responses to 6 will be scored:
Pass = Excellent examples provided (matching client requirement);
Fail = Poor examples provided (Not matching client requirement);
7. Additional Business Questionnaire modules:
A 1 — Project specific questions to assess Technical and Professional Ability;
a) Any answer of ‘Yes’, with appropriate certification = Pass;
b) ‘No’ but willing to work towards an industry quality standard mark = Pass;
Failure to indicate willingness to work towards industry quality standard mark indicates that the company/organization does not meet the Council’s minimum requirement and will result in exclusion.
Suppliers who self-certify that they that they meet the requirements for these additional modules will be required to provide evidence of this if they are successful at contract award stage.
A2: An answer of ‘no’ or failure in the Authority receiving 3 business questionnaires matching the detail in section 6 of the questionnaire or if any information obtained from the referees leads the Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicants ability to properly perform the contract) that I would be inappropriate to select the Applicant on this occasion then the Authority reserves the right to exclude the Applicant.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3QG-KSI7KQ

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2015 – 12:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

Kirklees Council Physical Resources & Procurement, 1st Floor, Civic Centre III, Huddersfield, HD1 2TG.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Kirklees Corporate Procurement Team and Kirklees Audit Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 54 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The award criteria is set out in Stage 2, part A of the Suppliers Submission Document.
The Tender Documents are available from the address as set out in Section (I.1)) of this notice.
Electronic ordering will be used, electronic invoicing will be accepted, and electronic payment will be used.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=165064054

GO Reference: GO-20151028-PRO-7252110.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the Contract is communicated to tenderers. If an appeal regarding the award of the Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2015

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