Kirklees Council Office Furniture Tender

Kirklees Council Office Furniture Tender

Framework for Furniture Provisions and Associated Services.

United Kingdom-Huddersfield: Office furniture

2018/S 243-554644

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
The Town Hall, Ramsden Street
Huddersfield
HD1 2TA
United Kingdom
Contact person: Emma Davies
Telephone: +44 1484221000
E-mail: emma.davies@kirklees.gov.uk
NUTS code: UKE
Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.YORTender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Furniture Provisions and Associated Services

Reference number: KMCPRP-119

II.1.2)Main CPV code

39130000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for the provision of furniture and associated services to Kirklees Council and Kirklees Neighbourhood Housing (the “Goods”) under a proposed framework agreement.

II.1.5)Estimated total value

Value excluding VAT: 560 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39130000
39151000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Office furniture lot no. 1 — Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for the provision of furniture (the “Goods”) to Kirklees Council and Kirklees Neighbourhood Housing Ltd under a proposed framework agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will initially run for a period of twenty-four months (24) with the successful economic operator with the provision to extend the framework agreement by up to a maximum of one (1) twenty-four (24) month extension period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Orthopaedic Office Furniture and Associated Services

Lot No: 2

II.2.2)Additional CPV code(s)

39150000
39151000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Lot 2 — Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for the provision of orthopaedic furniture and Associated Services (the “Goods”) to Kirklees Council and Kirklees Neighbourhood Housing Ltd under a proposed framework agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will initially run for a period of twenty-four months (24) with the successful economic operator with the provision to extend the framework agreement by up to a maximum of one (1) twenty-four (24) month extension period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

1) Article 57 and 59 to 61 of Directive 2014/24/EU and

2) Regulations 57-61 of the Public Contracts 2015,

Which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the Suppliers’ Submission Document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1) of this Notice.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Finance:

Economic operators must be able to demonstrate financial standing as required under Section 4 of the Standard Selection Questionnaire (“SQ”) within Part A of the Suppliers’ Submission Document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1) of this Notice.

Failure to supply any one of the financial sources requested under Section 4 of the SQ may result in exclusion.

Economic operators will either Pass or Fail on the basis of being financially viable for the lots they have tendered for under the framework. The rationale applied will be the lead economic operator being able to demonstrate an annual turnover of at least one and a half (1,5) times the estimated annual total value of the lot, or lots, for which they have submitted a tender for.

Insurance:

Economic operators must be able to demonstrate that they have in place the insurances required under Section 8.1) of the SQ within Part A of the Suppliers’ Submission Document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1) of this Notice.

Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the anticipated commencement date of the framework (i.e. 01/06/2018), the levels of insurance cover indicated below:

(a) employer’s (compulsory) liability insurance – ten million Pounds Sterling (10 000 000 GBP) in relation to anyone claim or series of claims and

(b) public/products liability insurance – one million Pounds Sterling (1 000 000 GBP) in relation to any one claim or series of claims.

Minimum level(s) of standards possibly required:

Finance:

The estimated annual values of each lot under this framework are follows:

— lot 1 – Office Furniture — one hundred thousand Pounds Sterling (100 000 GBP) per annum,

— lot 2 – Orthopaedic Office Furniture and Associated Services — forty thousand Pounds Sterling (40 000 GBP) per annum.

Economic operators bidding for Lot 1 must demonstrate a minimum annual turnover of at least one hundred and fifty thousand Pounds Sterling (150 000 GBP).

Economic operators bidding for Lot 2 must demonstrate a minimum annual turnover of at least sixty thousand Pounds Sterling (60 000 GBP).

Economic operators wishing to cover more than one Lot will need to demonstrate an aggregated minimum annual turnover. For example, if an economic operators is bidding for both Lots 1 and 2 the minimum turnover required would be two hundred and ten thousand Pounds Sterling (210 000 GBP) to Pass.

Insurance:

Failure to indicate “Yes” in response to Section 8.1 of the SQ will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Economic operators are asked to provide evidence of relevant experience and references in accordance with the requirements set out within Section 6 of the SQ within Part A of the Suppliers’ Submission Document (File 4.0), which is available to download at:

https://www.yortender.co.uk/procontract/supplier.nsf

Or is available at the address set out in Section I.1) of this Notice.

Minimum level(s) of standards possibly required:

Pass – The economic operator has provided either:

1) at least one (1) example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the relevant services under the contracting authority’s framework

or

2) a satisfactory reason as to why the applicant is unable to provide any examples of previous contracts that are relevant to the contracting authority’s requirements under this procurement that meets the minimum requirements set out in Question 6.3 of the SQ.

However, economic operators are asked to note that:

(i) If they need to use more than one (1) example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples;

(ii) The contracting authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s);

(iii) Any replies from any named customer contact(s) which lead the contracting authority, acting reasonably, to doubt any significant representations made in your responses to Section 6 of the SQ may result in exclusion.

Fail — The economic operator:

1) has failed to provide any examples of any previous contracts in response to Section 6 of the SQ, and has failed to provide a satisfactory reason as to why they were unable to provide any examples

or

2) the examples given in response to Section 6 of the SQ do not demonstrate to the satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the relevant services under the contracting authority’s framework.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/01/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/01/2019
Local time: 13:00
Place:

Kirklees Council, Civic Centre 1, 3rd Floor North, Huddersfield, HD1 2NF.

Information about authorised persons and opening procedure:

At least one (1) representative from Finance Management, Risk Performance and IT and one (1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The framework has been divided into two (2) lots:

— lot 1 – Office Furniture — one hundred thousand Pounds Sterling (100 000 GBP) per annum,

— lot 2 – Orthopaedic Office Furniture and Associated Services — forty thousand Pounds Sterling (40 000 GBP) per annum.

A maximum of one (1) economic operators will be appointed to each lot. Economic operators can tender for one or both lots. There will be no limitation to the number of lots awarded to any one (1) supplier.

The contracting authority considers that this framework may be suitable for economic operators that are Small or Medium Enterprises (SME’s). However, any selection of economic operators will be based solely on the criteria set out for the procurement and the framework will be awarded to the most economically advantageous tender for each lot.

Economic operators should note that any stated annual contract values in this notice and or the procurement documentation are estimates and given for information and guidance only and that the contracting authority shall not be bound by such estimates. Further, economic operators should note however that for the avoidance of any doubt:

— the contracting authority is not bound to place any orders under either of the lots under the framework and

— the contracting authority is not bound to enter into any other specific contracts under this framework following discussions or any other representations and

— the contracting authority shall not incur any liability in respect of any failure to place any order(s) or in connection with the total volume of supply, type of supply or value of supply anticipated by the economic operators or which the successful economic operators may be asked to carry out.

The procurement documentation can be found at: https://www.YORtender.co.uk/procontract/supplier.nsf

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the framework is communicated to tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing from the contracting authority before the conclusion of the contract. Such additional information should be requested from the address at 1.1) of this notice. If an appeal regarding the conclusion of the framework has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be stated within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the framework has not been concluded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the framework has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/12/2018