Kirklees Council Research Services Framework

Kirklees Council Research Services Framework

This means any primary research service provided to us by an external economic operator, covering quantitative research (e.g. surveys), qualitative research.

United Kingdom-Huddersfield: Market research services

2017/S 020-033625

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
The Town Hall, Ramsden Street
Huddersfield
HD1 2AT
United Kingdom
Contact person: Robert Williams
Telephone: +44 1484221000
E-mail: robert.williams@kirklees.gov.uk
NUTS code: UKE43
Internet address(es):Main address: https://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Research Services for Kirklees Council.

Reference number: KMCCL-045

II.1.2)Main CPV code

79310000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for undertaking research services. This means any primary research service provided to us by an external economic operator, covering quantitative research (e.g. surveys), qualitative research (e.g. focus groups) and mixed methodology research (a combination of quantitative and qualitative methods). It includes both fieldwork services and associated analysis and reporting.

II.1.5)Estimated total value

Value excluding VAT: 480 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79315000
79311400

II.2.3)Place of performance

NUTS code: UKE43
Main site or place of performance:

The district of Kirklees.

II.2.4)Description of the procurement:

Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for undertaking research services for the contracting authority. This means any primary research service provided to us by an external supplier, covering quantitative research (e.g. surveys), qualitative research (e.g. focus groups) and mixed methodology research (a combination of quantitative and qualitative methods). It includes both fieldwork services and associated analysis and reporting.

The framework agreement is NOT specifically intended to cover secondary research (unless this activity is undertaken to support a primary research project) or circumstances where research is not the main service being provided by an external economic operator.

The framework agreement is NOT intended to cover wider involvement work with communities; it is specifically about the provision of research services.

The framework agreement should be open to use (if required) by:

— Kirklees Neighbourhood Housing Limited (‘KNH’); and

— any consortia of which the contracting authority is a member, where the contracting authority agrees to take the main commissioning role.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will initially run for a period of twenty-four (24) months with the successful economic operators, with the provision to extend the framework agreement by up to a maximum of two (2) further twelve (12) month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (‘SQ’) within the Suppliers Submission Document(File 2.0), which is available to download at:https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

List and brief description of selection criteria:

Financial Standing –

See Section 4 of the Selection Questionnaire (‘SQ’) (see Part A of File 2.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set

out in Sections I.1) and I.3) of this Notice above). Economic operators must submit either a copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either:

a) a statement of the turnover, Profit and Loss Account/ Income Statement, Balance Sheet/ Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;

b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:

a) the name of the organisation;

b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank)

Insurance –

See Section 8.1 of the SQ (see Part A of File 2.0 of the Tender Document, which is available to download at:https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above).

Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the framework agreement, the levels of insurance cover indicated below:

a) Employer’s (Compulsory) Liability Insurance — ten million Pounds Sterling (10 000 000 GBP) (for any one incident or series of incidents arising out of 1 event);

b) Public Liability Insurance — ten million Pounds Sterling (10 000 000 GBP) (for any one incident or series of incidents arising out of 1 event);

c) Professional Indemnity Insurance — five million Pounds Sterling (10 000 000 GBP) (for any one incident or series of incidents arising out of 1 event);

Minimum level(s) of standards possibly required:

Economic operators will Pass or Fail on the basis of being financially viable for this framework arrangement.The rationale applied will be the economic operators being able to demonstrate a minimum yearly turnover which is at least one tenth (1/10) of the estimated annual contract value of the framework arrangement, which in this case equates to a yearly turnover equal to or greater than fifty thousand Pounds Sterling (£50,000).

Failure by an economic operator to supply either a copy of the audited accounts for the most recent two (2)years or any one of the document listed in (a) — (c) in Section 4.1 of the SQ may also result in exclusion.

Further, any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion.

Insurance –

Failure to indicate ‘Yes’ to any of the required insurances stated in Section 8.1 will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ (see Part A of File 2.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above).

Minimum level(s) of standards possibly required:

See Section 6 of the SQ (see Part A of File 2.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above).

Pass — The applicant has provided either:

1. at least one example of a previous contract that meets the minimum requirements set out in Section 6,and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority’s framework agreement;

or

2. a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the contracting authority’s requirements under this procurement that meets the minimum requirements set out in Question 6.3.

However, economic operators are asked to note that:

(i) If the economic operator need to use more than one example to demonstrate that they possess the relevant general technical expertise and professional experience, the economic operator may do so up to a maximum of three (3) examples.

(ii) The contracting authority reserves the right to confirm the accuracy of any information provided in response to Section 6 with any named customer contact(s).

(iii) Any replies from any named customer contact(s) which lead the contracting authority, acting reasonably, to doubt any significant representations made in the economic operator’s responses to Section 6 may result in exclusion.

Fail — The economic operator:

1. has failed to provide any examples of any previous contracts in response to Section 6 AND has failed to provide a satisfactory reason as to why they were unable to provide any examples;

or

2. the examples given in response to Section 6 do NOT demonstrate to the satisfaction of the contracting authority that the economic operator possesses the relevant.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/03/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 01/03/2017
Local time: 13:00
Place:

The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield HD1 2EY.

Information about authorised persons and opening procedure:

At least one (1) representative from Finance Management, Risk Performance and IT and one(1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (‘SMEs’).

However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the framework agreement will be awarded to the most economically advantageous tenders on the basis of the Award Criteria specified at Section II.2.5) of this Notice above, and detailed more fully within the Suppliers’ Submission Document and Price Schedule (see Parts B and C of File 2.0 and File 4.0) which are available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or are available at the address set out in Sections I.1) and I.3) of this Notice above. Economic operators should note in particular that:

— Economic operators must achieve a minimum weighted score of seventy-five (75) marks for the Quality Information section of their tender submission to be awarded a place on the framework agreement. The contracting authority shall reject any tender submission which does not meet this minimum threshold for their Quality score.

— Further, in line with Regulation 67 (Award Criteria) of the Public Contracts Regulations 2015 (SI 2015/102), any score of zero (0) for any of the Quality Method Statements will result in the exclusion of the Tenderer from this process.

— It is also recognised that not all economic operators may be able to offer Quantitative and Qualitative methods for research, so for Quality Statements B1.1a) to B1.3b) the following applies:

Where a Tenderer offers all Services and has answered all parts of Quality Statements B1.1a)-1.3b), the total for B1.1a)-1.3b) will be their score out of thirty (30).

Tenderers must answer both Questions (a) and (b) relating to the area(s) they specialise in.

Where Tenderers do not offer all Services and some parts of Quality Statements B1.1a)-1.3b) are ‘N/A,’ a total out of 30 for B1.1a)-1.3b) will be calculated as follows:

— Their scores for the Services they do provide, PLUS

— Proxy scores for any elements they do not provide which, will be based on an average of their scores achieved across the other elements Quality Statements B1.1a)-1.3b).

This is to ensure that Tenderers are not disadvantaged if they do not provide all Services.

— Tenderers are required to fully complete the Price Schedule (see File 4.0) as per the requirements designated in both the Price Schedule and the Suppliers’ Submission Document (see Part C of File 2.0). The Price should reflect the Average Combined Day Rate for undertaking a typical research project and must be quoted in Pounds Sterling (£) to two (2) decimal places (exclusive of Value Added Tax). Failure to provide a fully detailed Price Schedule in accordance with these requirements will result in the tender submission being excluded.

— The Council reserves the right to clarify any pricing queries with the Tenderer. Following clarification, should the Tenderer still be unable to provide pricing for the Service to the Council’s satisfaction, this will result in the Tender being rejected. Further, the Council shall require Tenderers to explain the price or costs proposed in the Tender where tenders appear to be abnormally low in relation to the Service. The Council therefore also reserves the right to reject abnormally low bids in accordance with Regulation 69 of the Public Contracts Regulations 2015 (SI 2015/102).

— Only a maximum of thirty (30) participants will be awarded a place on the framework agreement.

Contracts awarded under the framework agreement will be awarded on the basis of the ‘Call Off Templates and Specific Contract Terms’ as set out in File 3.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.

VI.4)Procedures for review

VI.4.1)Review body

High Court
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contract Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the framework agreement is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the framework agreement to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the framework agreement has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or at great risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the framework agreement has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the framework agreement has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework agreement to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/01/2017

 

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