Kitchen and Bathroom Supply and Installation and Works

Kitchen and Bathroom Supply and Installation and Works

This is an opportunity for the refurbishment of kitchens and bathrooms in the occupied dwellings under a planned works contract in 5 regions of Hanover’s estate. 

United Kingdom-Staines: Refurbishment work

2014/S 134-239824

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hanover Housing Association
Hanover House, 1 Bridge Close
For the attention of: Barbara Colgrave
TW18 4TB Staines
UNITED KINGDOM
Telephone: +44 1784446000
E-mail: barbara.colgrave@hanover.org.uk
Fax: +44 1784446000

Internet address(es):

General address of the contracting authority: www.hanover.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Kitchen and Bathroom Supply and Installation and Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Main place of delivery: Various building and refurbishment projects within the five regions of Hanover Housing Authority’s estate
NUTS code UKC,UKD,UKE,UKK,UKJ,UKL,UKG,UKF,UKI,UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The framework contract will be for 3 years plus 1 year, plus 1 year depending on price and perforamance measures.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is an opportunity for the refurbishment of kitchens and bathrooms in the occupied dwellings under a planned works contract in 5 regions of Hanover’s estate. The contract requirement may include contacting tenants and/or estate managers to make access arrangements, liaising with tenants and/or estate managers and Hanover staff over the layout of the kitchen and bathroom and ensuring completion of the works in a timely fashion. The work will include removal of existing fitments and fittings, installation of new, redecorating and laying floor coverings. It may also include providing new electrical installations to a schedule in some cases. Hanover is will be selecting suppliers of kitchen units through a framework agreement which has been procured through a fully OJEU compliant process and the Contractor shall be required to source the kitchen units and accessories through this supplier.

II.1.6)Common procurement vocabulary (CPV)

454531004530000045330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will involve refurbishment to kitchens and bathrooms in the Hanover estate over 5 years.
Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1. South Region

1)Short description

The refurbishment to kitchens and bathrooms of dwellings in the South Region.

2)Common procurement vocabulary (CPV)

454531004530000045330000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Kitchen and Bathroom Supply and Installation Works

1)Short description

Lot 2 West Region.

2)Common procurement vocabulary (CPV)

454531004530000045330000

3)Quantity or scope

The refurbishment to kitchens and bathrooms of dwellings in the West Region.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Kitchen and Bathroom Supply and Installation works

1)Short description

The refurbishment to kitchens and bathrooms of dwellings in the East Region.

2)Common procurement vocabulary (CPV)

454531004530000045330000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Kitchen and Bathroom Supply and Installation Works

1)Short description

The refurbishment to kitchens and bathrooms of dwellings in the London and Thames Region.

2)Common procurement vocabulary (CPV)

454531004530000045330000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Kitchen and Bathroom Supply and Installation Works

1)Short description

The refurbishment to kitchens and bathrooms of dwellings in the North Region.

2)Common procurement vocabulary (CPV)

454531004530000045330000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and guarantees if required by Hanover will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements applicable to this procurement will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives.
Accordingly contract performance conditions may relate in particular to social and environmental consideration.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out in the pre-qualification questionnaire available from the website set out at section IV.3.1 and must be returned in accordance with the instructions on that website by the date in section IV. 3.4.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out inthe pre-qualification questionnaire available from the website set out at section IV.3.1 and must be returned in accordance with the instructions on that website by the date in section.
IV.3.4.
Minimum level(s) of standards possibly required: Minimum levels of standards required by Hanover for technical capacity will be set out in the pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out in the Pre-qualifiying questionnaire available from the website set out at section IV.3.1 and must be returned in accordance with the instructions on that website by the date in section IV.3.4
Minimum level(s) of standards possibly required:
Minimum levels of standards required by Hanover for technical capacity will be set out in the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: maximum of 4 contractors per Lot
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Arrangements for Delivery of KPIs. Weighting 10

3. Resourcing arrangements for the delivery of the service. Weighting 10

4. Administrative Procedures. Weighting 10

5. Risk Assessments for Working in Occupied Premises. Weighting 10

6. Social Value offered. Weighting 10

 

IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal:https://hanover.bravosolution.co.ukand click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ to access the content. – Click the ‘Express Interest’ buttonat the top of the page. – This will move the PQQ into your ‘My PQQs page. (This is a secure areareserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the’PQQ Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then followthe onscreen instructions to complete the PQQ – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the Tendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC4V 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Office of Government and Commerce
Rosebury Court, St Andrews Business Park, Norwich
NR7 0HS Norfolk
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government and Commerce
Rosebury Court, St Andrews Business Park, Norwich
NR7 0HS Norfolk
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

10.7.2014

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