Kitchen Equipment Maintenance Contract

Kitchen Equipment Maintenance Contract

Service contract for Preventative and Reactive Maintenance of Refrigerated and General Catering Equipment to all HEPCW (Higher Education Purchasing Consortium Wales) members.

United Kingdom-Cardiff: Repair and maintenance services of catering equipment

2015/S 064-113060

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Southgate House, PO Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3XZ Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Southgate House, Po Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3XZ Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff University
Southgate House, Po Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3UX Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

Tenders or requests to participate must be sent to: Cardiff University
Southgate House, Po Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3XZ Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HEPCW Kitchen Equipment Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Welsh Universities.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Service contract for Preventative and Reactive Maintenance of Refrigerated and General Catering Equipment to all HEPCW (Higher Education Purchasing Consortium Wales) members.
The initial contract period will be for 2 years from 01.08.15 with an option to extend for a further 2 x 12 month periods subject to satisfactory performance and pricing.
Suppliers should register their expressions of interest by registering on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=25088

II.1.6)Common procurement vocabulary (CPV)

50883000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Preventative and Reactive Maintenance of Refrigerated and General Catering Equipment.
To ensure that each of the HEPCW Organisations can expect acceptable coverage and capability in their geographical location, the tender will be divided into 6 ‘lots’ as follows:
Lot 1 South East Wales 1 — Refrigeration
Cardiff University
Cardiff Metropolitan*
Lot 2 South East Wales 1 — General Kitchen Equipment (Gas & Electric)
Cardiff University
Cardiff Metropolitan
Lot 3 South East Wales 2 — Refrigeration
University of South Wales
Lot 4 South East Wales 2 — General Kitchen Equipment (Gas & Electric)
University of South Wales
Lot 5 South West Wales — Refrigeration
Swansea University
University of Wales Trinity Saint David
Lot 6 South West Wales — General Kitchen Equipment (Gas & Electric)
Swansea University
University of Wales Trinity Saint David
*NB: Please note Cardiff Metropolitan, may not participate in Lot 1, this will be confirmed following contract award.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: South East Wales 1 — Refrigeration

1)Short description

Cardiff University
Cardiff Metropolitan*.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: South East Wales 1 — General Kitchen Equipment (Gas & Electric)

1)Short description

Cardiff University.
Cardiff Metropolitan.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: South East Wales 2 — Refrigeration

1)Short description

University of South Wales.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: South East Wales 2 — General Kitchen Equipment (Gas & Electric)

1)Short description

University of South Wales.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: South West Wales — Refrigeration

1)Short description

Swansea University.
University of Wales Trinity Saint David.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: South West Wales — General Kitchen Equipment (Gas & Electric)

1)Short description

Swansea University.
University of Wales Trinity Saint David.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

See tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Contractor(s) shall be registered (and maintain that registration for the duration of the Contract) with the following organisations in order to safely and adequately perform the tasks under this Contract:
a. Gas Safe;
b. IEE;
c. NIC EIC.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Tender Compliance. Weighting 5

2. Vendor Appraisal & Contract Management. Weighting 50

3. Price. Weighting 45

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HEPCW-KEM-JD02-15
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 22.5.2015 – 12:00

Place:

Cardiff University.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:25088).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cardiff University — Purchasing Section
McKenzie House, 30-36 Newport Road
CF24 0DE Cardiff
UNITED KINGDOM
E-mail: daviesj97@cardiff.ac.uk
Telephone: +44 2920874981

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.3.2015

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