Laboratory Refurbishment Contract

Laboratory Refurbishment Contract

Refurbishment of the inner and outer hall at Daresbury Laboratory.

United Kingdom-Swindon: Building construction work

2015/S 108-195256

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction Team — Procurement
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867000
E-mail: constructionteam@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk

Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
E-mail: expressionofinterest@crowncommercial.gov.uk

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
E-mail: expressionofinterest@crowncommercial.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: scientific research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Science & Technology Facilities Council
Daresbury Laboratory, Sci-Tech Daresbury, Keckwick Lane, Daresbury
WA4 4AD Warrington
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS CON15004 Inner and Outer Hall Refurbishment, Daresbury Laboratory.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKD21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UK Shared Business Services Ltd as the Contracting Authority is putting in place a contract for Science and Technology Facilities Council.
Refurbishment of the inner and outer hall at Daresbury Laboratory. The works are to replace all existing cladding, HVAC systems etc to create a tightly controlled internal environment.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45262650, 45211350, 45213000, 45213220, 45213252

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As stated in II.1.5 above and the Request for Information document issued to all respondents to this notice.
About UK Shared Business Services –
Putting the business into shared services. UK Shared Business Services Ltd (UK SBS) brings a
commercial attitude to the public sector; helping our
customers improve efficiency, generate savings and
modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and
improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our
customers. This allows our customers the freedom to focus resources on core activities; innovating and
transforming their own organisations.
Core services include Procurement, Finance, Grants
Admissions, Human Resources, Payroll, ISS, and
Property Asset Management all underpinned by our
Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused
business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer. UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013.
Our Customers
Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government.
UK SBS is procuring the Contract as a central
purchasing body for itself and Customers who are
Other Public Bodies (OPB’s). This means that OPB’s
referred to in the OJEU Notice may also participate in the Contract.
Detailed on the UK SBS Ltd website is a list of all
organisations, institutes, centres and bodies
(Authorised Entities) that may also use any
appropriately advertised Contract let by UK Shared
Business Services Ltd.
Estimated value excluding VAT:
Range: between 4 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated Lead Service
Provider, all members will have joint and several
liability in respect of the obligations and liabilities to
the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Government has set out the need for greater
transparency across its operations to enable the
public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to procurement and contracting:
All new Central Government contracts over the value of 10 000 GBP to be published in full online from July 2010;
All new Central Government sourcing documents for contracts over £10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge;
New items of Central Government spending over
25 000 GBP to be published online from November 2010;
All new Central Government contracts to be published in full from January 2011;
Suppliers and those organisations looking to bid for
public sector contracts should be aware that if they
are awarded a new Government contract, the
resulting contract between the supplier and
Government will be published. In some circumstances, limited reductions will be made to
some contracts before they are published in order to comply with existing law and for the protection of
national security.
Service providers must clearly demonstrate recent
successful experience in similar projects and
environments.
Potential suppliers will be excluded if one of the
following applies:
— the supplier is in a state of bankruptcy, insolvency,
compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings;
— has been convicted of a criminal offence related to
the business of professional misconduct;
— has committed an act of grave misconduct in the
course of business;
— has not fulfilled obligations relating to the payment of taxes,;
— is guilty of serious misrepresentation in supplying
information required by the authority;
— is not in possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015 on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via
the Crown Commercial Service’s eSourcing suite. To participate in this procurement, participants must first be registered on the eSourcing suite.
If bidders have not yet registered on the eSourcing
suite, this can be done online at
https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/iamsupplier/respond-tender.
Once the bidder has registered on the eSourcing
suite, a registered user can express an interest for a specific procurement. This is done by emailing:

expressionofinterest@crowncommercial.gov.uk. The email must clearly state:

— the name and reference number for the procurement the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered
individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the eSourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from
you in relation to any specific RFx event. (RFx=
(tender process).
Please note that it is your responsibility to access
these emails on a regular basis to ensure that you
have sight of all relevant information.

For technical assistance on the use of the eSourcing suite, please contact Crown Commercial Service Helpdesk: Freephone 0345 010 3503; email:supplier@crowncommercial.gov.uk.

Training support to respond to a requirement is

available to bidders at: http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx.

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Proposal.
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the

instructions detailed in III.2.1
We will also require to see at least one of the following documents (note — if you have been trading for more than 3 years we will require you to produce Document 1):
Document 1 — A copy of your audited accounts for the most recent two years.
Document 2 — A statement of your turnover, profit &
loss account and cash flow for the most recent year of trading
Document 3 — A statement of your cash flow forecast
for the current year and a bank letter outlining the
current cash and credit position
Document 4 — Alternative means of demonstrating
financial status if trading for less than a year
Document 5 — Parent Company accounts (if
applicable)
Document 6 — Deeds or guarantee
Document 7 — Accountants references
Document 8 — Management accounts
Document 9 — Financial projections including cash flow forecasts
Document 10 — Details and evidence of previous
contracts.
Minimum level(s) of standards possibly required: Candidates will be assessed in accordance with
Public Contracts Regulations 2015 on the basis of
information provided in response to the Request for
Information.
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the

instructions detailed in III.2.1.
The Contracting Authority may have regard to any of
the following means in its assessment:
(a) list of the works carried out in the past five years,
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private involved. Evidence of delivery and services provided shall be given, where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the
contractor can call in order to carry out the work;
(d) a description of the technical facilities and
measures used by the supplier or service provider for ensuring quality;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of
the service provider or contractor and/or those of the
undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in
appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of
the service provider or contractor and the number of
managerial staff for the last three years;
(i) a statement of the tools, plant or technical
equipment available to the service provider or
contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract. Accredited to ISO9001:2008 or equivalent and any subsequent revisions.
Accredited or working towards ISO14001 or
equivalent.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with
Public Contracts Regulations 2015 on the basis of
information provided in response to Request for
Proposal.
The sourcing documents can be accessed using the
instructions detailed in III.2.1
The Contracting Authority may have regard to any of
the following means in its assessment:
(a) a list of the works carried out over the past five
years or goods and services carried out in the past
three years, accompanied by certificates of
satisfactory execution for the most important works.
These certificates shall indicate the value, date and
site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the
competent authority shall submit these certificates to
the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the
contractor can call in order to carry out the work;
(d) a description of the technical facilities and
measures used by the supplier or service provider for ensuring quality and the undertaking’s study and
research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of
the service provider or contractor and/or those of the
undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the
work;
(g) for public works contracts and public services
contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of
the service provider or contractor and the number of
managerial staff for the last three years;
(i) a statement of the tools, plant or technical
equipment available to the service provider or
contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i)
samples, descriptions and/or photographs, the
authenticity of which must be certified if the
contracting authority so requests; (ii) certificates
drawn up by official quality control institutes or
agencies of recognised competence attesting the
conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CON15004

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.7.2015 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.7.2015 – 11:00

Place:

Electronically, via web-based portal

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the
right not to award any contract as a result of the
procurement process commenced by publication of
this notice; and to make whatever changes it may
see fit to the content and structure of the procurement and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
Any expenditure, work or effort undertaken prior to
contract award is accordingly a matter solely for the
commercial judgement of Bidders.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

3.6.2015

Enjoyed this post? Share it!