Lancashire County Council Cleaning Services Framework 2019

Lancashire County Council Cleaning Services Framework 2019

To be used for sourcing cleaning service solutions for customers of Lancashire County Council’s Design and Construction Service.

United Kingdom-Preston: Cleaning services

2019/S 049-112712

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lancashire County Council
Preston
PR1 8XJ
United Kingdom
E-mail: casprocurement@lancashire.gov.uk
NUTS code: UKD4
Internet address(es):Main address: https://www.lancashire.gov.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www3.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services — Framework Agreement (North West England)

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Lancashire County Council is inviting tenders for the provision of the cleaning services as set out in the tender documents. The framework will predominantly be used for sourcing cleaning service solutions for customers of Lancashire County Council’s Design and Construction Service. It may also be used to source cleaning service solutions for the Council’s corporate sites.

The anticipated commencement date is 1.6.2019.

II.1.5)Estimated total value

Value excluding VAT: 40 163 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

Lot 1 will be used for the majority of call-off Contracts. A mini-competition from the framework under this lot will ask one or several technical questions and invite price quotes. These call-off contracts will be 3 years in length unless otherwise specified, with an option to extend as long as the total duration of the call-off contract does not exceed 5 years in total. At the initial tender evaluation for appointment to the Framework, up to 20 of the highest scoring tenderers may be appointed to Lot 1.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework period will be two (2) years, after such time the Authority may extend the Framework by any number of defined periods, provided that the total duration does not exceed four (4) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All tenderers must apply for Lot 1.

II.2)Description

II.2.1)Title:

Lot No: 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

Lot 2 will typically be emergency contracts, or short/medium term cover cleaners. A mini-competition from the framework will ask 1 or several technical questions and invite price quotes. These call-off contracts will generally be a minimum of 1 year in length unless otherwise specified, with an option to extend as long as the total duration of the call-off contract does not exceed 2 years in total. At the initial tender evaluation for appointment to the Framework, the highest scoring 10 tenderers will be appointed to Lot 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial framework period will be two (2) years, after such time the Authority may extend the framework by any number of defined periods, provided that the total duration does not exceed four (4) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All tenderers must apply for Lot 1. Those tenderers also wishing to apply for Lot 2 should answer the Lot 2 specific question in ITT Appendix 6 as well as all of the Lot 1 specific questions.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A, the maximum total duration of the Framework will be four years.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/04/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/04/2019
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Lancashire County Council (the “Authority”) wishes to establish a Framework Agreement for use by other contracting bodies in the North West of England (and any future successors to these organisations):

Local Authorities:

https://www.gov.uk/find-local-council

Educational Establishments in the North West of England, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools:

http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the North West of England:

https://www.police.uk/contact/force-websites/

Police Forces and Special Police Forces in the United Kingdom, and/or Police and Crime Commissioners (as defined by the Police Reform and Social Responsibility Act 2011) and/or the Police Authorities (as defined in the Police Act 1964, Police Act 1996, Serious Organised Crime and Police Act 2005, Police and Justice Act 2006, Police, Public Order and Criminal Justice (Scotland) Act 2006), and other relevant legislation for the constituent parts of the United Kingdom, for their respective rights and interests.

Fire and rescue services in the North West of England:

http://www.fireservice.co.uk/information/ukfrs

In order to regulate any liabilities that may arise as a result of the establishment and use of the framework by other Contracting Authorities, the Authority has developed a members access agreement.

It shall be a conditions precedent that Other Contracting Bodies enter into the Members Access Agreement prior to calling off services pursuant to this Framework. A Members Access Agreement is available to the customers of the Authority’s design and construction grounds and cleaning support service.

This service provides advice and support to customers on matters relating to the provision of building cleaning, supervision and caretaking services. In the case of building cleaning, this is where work is carried out by external contractors or by staff managed by the school.

More information on this service including a brochure and the fees are available via the following:

DesignandConstruction@lancashire.gov.uk

VI.4)Procedures for review

VI.4.1)Review body

Lancashire County Council
Preston
PR1 0LD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/03/2019

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