Lancashire County Council Community Short Breaks Framework

Lancashire County Council Community Short Breaks Framework

2 Lots. To engage in life enriching activities within the community.

United Kingdom-Preston: Health and social work services

2016/S 111-197224

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lancashire County Council
County Hall
Preston
PR1 8XJ
United Kingdom
E-mail: caphprocurement@lancashire.gov.uk
NUTS code: UKD43

Internet address(es):Main address: http://www.lancashire.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www3.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41880
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www3.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41880
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

LPS CYP — Community Short Breaks.

Reference number: 13595362

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The aim of Community Short Breaks (CSB) for children and young people/person (CYP) with disabilities with an assessed need is to provide individualised packages of support which builds on the strengths of families and enables parents and carers to fulfil their parenting and caring role and CYP to engage in life enriching activities within the community.

This Framework is comprised of 2 Lots:

Personal Care and Short Break Daytime (Lot 1);

Overnight Residential Short Breaks Provision (Lot 2).

II.1.5)Estimated total value

Value excluding VAT: 5 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Personal Care and Short Break Daytime

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKD43

II.2.4)Description of the procurement:

This may include the provision of personal care and additional support to the family in the Service User’s home, day/evening sitting service and escorting CYP to activities within their community, as determined by the Service User’s care plan. It is expected that the Service User’s parent/ carer will be present in the house during visits providing personal care and additional support to the family in the home. Any sessions where the parent wishes to leave the house during the worker’s visits should be pre-arranged and negotiated between the Service Provider and the family. Personal care routines carried out may include waking the Service User, washing, dressing, preparing food and feeding the Service User. Typically this support may be needed as the Service User wakes in the morning or as they prepare for bed in the evening. This service does not include the provision of medical care e.g. tube feeding or administration of medication. In some instances the parents may prefer to care for the child with disabilities while the worker supports other children in the family with their routines.

Where a CYP has been assessed as requiring support to access activities within the community, the CYP will be met at their home (or another pre-arranged local venue e.g. school) by the worker. The worker will then accompany or transport the young person to a selected social learning activity within the local area (i.e. normally within 5 miles of the young person’s home). A typical activity might involve a visit to Youth and After School Clubs; Holiday Play and Leisure Schemes; Outreach, where the CYP is supported to go out to social events/ leisure trips e.g. the cinema, including the young person’s involvement, where possible, in the purchase of tickets. CYP will be accompanied or transported back to their home (or alternative pre-arranged venue) by the worker at the end of the session and handed back to a responsible adult.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 year initial term subject to contract terms and conditions, with possible extension by any number of defined periods up to 2 further years, provided that the total duration of the contracts does not exceed 4 years in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Social value has been considered throughout development of the service specification and is part of the evaluation methodology.

II.2)Description

II.2.1)Title:

Overnight Residential Short Breaks Provision

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKD43

II.2.4)Description of the procurement:

The majority of care packages for overnight residential short breaks provision will be for Service Users aged 12 and above, although younger Service Users may be placed in residential settings in exceptional circumstances as determined at the Purchaser’s sole discretion and it is expected that Service Providers will be able to deliver in these circumstances. Residential short breaks can be arranged on a 1-off or a regular basis. Respite care is usually arranged on a planned basis, but it may be arranged quickly in an emergency situation. Facilities must be appropriately adapted for CYP with disabilities, including toilet and bathroom facilities and other specialist equipment that would be reasonably expected to meet the needs of CYP with complex disabilities. Fixed/ mobile hoists must be available where Service Users require them. There should be accessibility mechanisms such as a passenger or wheelchair lift for CYP to access upstairs facilities as required.

The provision will take place in a homelike environment that is friendly, homely, safe, secure, comfortable, caring, stimulating, fun and nurturing. There will be access to a wide range of stimulating activities both within the residential environment and the wider community. It will provide opportunity for interaction with others and the development of friendships, life, independence and communication skills.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 year initial term subject to contract terms and conditions, with possible extension by any number of defined periods up to 2 further years, provided that the total duration of the contracts does not exceed 4 years in total.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Social value has been considered throughout development of the service specification and is part of the evaluation methodology.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/07/2016
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/07/2016
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At least 18 months from contract commencement, depending on whether extension periods are used.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Lancashire County Council
Preston
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/06/2016

 

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