Lancaster University Architectural Services Framework

Lancaster University Architectural Services Framework

Architectural Services Framework to support the Authority’s projected capital spend of over 159 000 000 GBP over the next 4 years.

United Kingdom-Lancaster: Architectural, construction, engineering and inspection services

2016/S 035-056649

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
Bailrigg Campus
For the attention of: Emma Tweedie
LA1 4YW Lancaster
UNITED KINGDOM
E-mail: e.tweedie@lancaster.ac.uk

Internet address(es):

General address of the contracting authority: www.lancaster.ac.uk

Address of the buyer profile: http://www.lancaster.ac.uk/procurement/category-management/categories/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Architectural Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Lancaster University’s Bailrigg Campus, Lancaster.

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 9 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

It is anticipated services to be delivered under this Framework will be part funded by the European Regional Development Fund Programme 2014 to 2020: The Contracting Authority (Lancaster University) is inviting Economic Operators to participate in this Restricted procurement process with the aim of establishing an Architectural Services Framework to support the Authority’s projected capital spend of over 159 000 000 GBP over the next 4 years. Following the establishment of the Framework the Authority has an immediate requirement to appoint an Architect for Innovation Campus. The Framework which will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years. The collective Framework procurement documents consist of and so refer to; four Lots, and the Contracting Authority aims to appoint four Economic Operators to each Framework Lot. Economic Operators appointed to each Lot will be Ranked. Over the life of the Framework the Contracting Authority will ‘call off’ / award packages of work either on the basis of a direct award to Rank 1 or further/mini-competition. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/ The Lots are values bands which relate to potential projects: Lot 1 0 — 4 000 000 GBP, Lot 2 4 000 001 — 8 000 000 GBP, Lot 3 8 000 001 — 20 000 000 GBP and Lot 4 20 000 001 — 60 000 000 GBP. Following the establishment of the Framework the Contracting Authority has an immediate requirement to appoint an Architect for Innovation Campus and intends to appoint an Architect via mini-competition under Lot 4 20 000 001 — 60 000 000 GBP. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/ Economic Operators may apply for any or all Lots (1-4). If less than 4 Economic Operators meet the requirements to get on each Framework Lot, the Contracting Authority reserves the right to proceed to establish the Framework with less than four Economic Operators on each Lot or to cancel the procurement of that Lot. The maximum number of Economic Operators awarded a place on each Lot may increase only where 2 or more Economic Operators have tied scores, and are jointly placed in the last position (fourth) in respect of each Lot. As permitted under Regulation 46 of the Public Contracts Regulations 2015, the Authority restricts the maximum award to a single Economic Operator to 3 Lots, subject to exceptions explained in the procurement documents available at https://in-tendhost.co.uk/lancaster/

Economic Operators which wish to apply for all 4 Lots must therefore indicate in their response to the procurement documents, the Lots in order of their preference for award in case they score sufficient marks to have been successfully placed on all 4 Lots. All Economic Operators awarded a place on a Framework Lot will have been deemed to have the capability and competencies the Contracting Authority requires. On each occasion the Contracting Authority then requires the service, the Contracting Authority will award call-offs in compliance with the restrictions and full freedoms imposed by Regulation 33 of the Public Contracts Regulations 2015 and as detailed in the procurement documents available at https://in-tendhost.co.uk/lancaster/

The Contracting Authority will host a ‘Supplier Information Day’ Monday 7.3.2016 commencing 10:30 at Lancaster University, Bailrigg Campus, Lancaster, LA1 4YW, UK. Attendance is optional. It is highly recommended that attendees have read all published procurement documents ahead of attending the Supplier Information Day; the aim of which is to provide attendees with an overview of; the University, their requirements, the procurement process, the e-tendering system and to respond to any questions attendees may wish to ask about any aspect of the tender or process. Questions (anonymised) and their answers will be documented and shared publically via the In-Tend clarification function. The expected duration is approximately two hours. Attendees will be able to explore the campus grounds afterwards but this is likely to be unaccompanied. A maximum of 2 attendees per Economic Operator is permitted to attend. You must register your intention to attend via the In-Tend ‘correspondence’ function by close of business Thursday 3.3.2016. The University will provide light refreshments but not lunch. The meeting point will be University House Reception. Please allow time to find and pay for parking on-site and get to the meeting point for collection by no later than 10:20. A campus map and car parking information can be found in the Invitation To Tender document (Specification files):

All procurement documents are available free of charge via the Contracting Authority’s e-tendering portal: In-Tend https://in-tendhost.co.uk/lancaster/Documents must be accessed and submissions returned via this portal. Any clarifications on procedure, documentation or the project generally must be raised through the In-Tend ‘correspondence’ function.

In-Tend Support:
Phone: 0845 557 8079

E-mail: support@in-tend.com

Web: https://in-tendhost.co.uk/lancaster/aspx/Help

II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Lots are values bands which relate to potential projects: Lot 1 0 — 4 000 000 GBP, Lot 2 4 000 001 — 8 000 000 GBP, Lot 3 8 000 001 — 20 000 000 GBP and Lot 4 20 000 001 — 60 000 000 GBP.
The Framework will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 13.6.2016. Completion 12.6.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see procurement documents available at https://in-tendhost.co.uk/lancaster/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see procurement documents available at https://in-tendhost.co.uk/lancaster/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see procurement documents available at https://in-tendhost.co.uk/lancaster/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please see procurement documents available at https://in-tendhost.co.uk/lancaster/

The Framework terms and conditions and the Call-off terms and conditions are non-negotiable. Submissions can only be made in full acceptance of these.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

Economic Operator’s will be excluded from the procurement process if they meet the mandatory grounds for exclusion or if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if the Economic Operator has been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate e.g. only minor amounts involved). Economic Operator’s may be excluded (subject to self-cleaning) from the procurement process if they meet the discretionary grounds for exclusion detailed in the procurement documents; including but not limited to legal or regulatory violations, bankruptcy, professional misconduct, distorting competition, conflicts of interest, prior involvement, deficiencies in prior contracts, misrepresentation, withholding information, unduly influencing the Contracting Authority, or providing misleading information. Economic Operators will be excluded from the procurement process as detailed in the procurement documents; if they ‘fail’ questions indicated within the documents as marked on a pass/fail basis or if they score a mark which permits the evaluation panel to cease marking the tender and disqualify it entirely. Economic Operators are deemed to understand the procurement process which the Contracting Authority is following under European and domestic legislation (particularly in relation to public procurement).
Economic Operators bidding for Lots 1 and 2 must employ at least 1 practising registered architect. Economic Operators bidding for Lots 3 and 4 must employ at least four practising registered architect. The architects must have the right to practice as an architect in the country where s/he is qualified or in the country where s/he currently resides or practices. UK-based applicants should therefore be registered with the Architects Registration Board (ARB), with overseas-based applicants registered with an equivalent regulatory body.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic Operators will be excluded from the procurement process as detailed in the procurement documents; if they ‘fail’ questions indicated within the documents as marked on a pass/fail basis or if they score a mark which permits the evaluation panel to cease marking the tender and disqualify it entirely. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

The Contracting Authority will assess the level of financial risk the Economic Operator presents on a pass/fail basis. The Economic Operator’s latest accounts must show a net surplus for at least the last 2 consecutive years, and their latest filed financial accounts must evidence a ratio of at least 1:1 Net Assets: Net Liabilities. If an Economic Operator does not meet these requirements, in the absence of a justification relating to the organisation’s capital and financial structure which evidences financial stability/viability; the Economic Operator will Fail and their submission will be disqualified in its entirety.
It is mandatory that Economic Operators must have or must commit to obtaining prior to contract commencement: For Lot 1 and 2 — 10 000 000 GBP Employer’s (Compulsory) Liability Insurance, 10 000 000 GBP Public Liability Insurance, and 5 000 000 GBP Professional Indemnity Insurance. For Lot 3 and 4 — 10 000 000 GBP Employer’s (Compulsory) Liability Insurance, 10 000 000 GBP Public Liability Insurance, and 10 000 000 GBP Professional Indemnity Insurance.

Minimum level(s) of standards possibly required: For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Economic Operators will be excluded from the procurement process as detailed in the procurement documents; if they ‘fail’ questions indicated within the documents as marked on a pass/fail basis or if they score a mark which permits the evaluation panel to cease marking the tender and disqualify it entirely. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

The Contracting Authority will assess Economic Operators’ responses against the evaluation criteria detailed in the procurement documents. The Pre-Qualification Questionnaire requires details of 2 relevant experience and contract examples per Lot (each worth 15 % — total 30 %), and then the expansion of one example per Lot worth 70 %. Subsequent questions, including but not limited to Health and Safety are assessed on a pass/fail basis. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

Minimum level(s) of standards possibly required:

For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Economic Operators bidding for Lots 1 and 2 must employ at least 1 practising registered architect. Economic Operators bidding for Lots 3 and 4 must employ at least 4 practising registered architect. The architects must have the right to practice as an architect in the country where s/he is qualified or in the country where s/he currently resides or practices. UK-based applicants should therefore be registered with the Architects Registration Board (ARB), with overseas-based applicants registered with an equivalent regulatory body.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 32

Objective criteria for choosing the limited number of candidates: The Pre-Qualification Questionnaire available at https://in-tendhost.co.uk/lancaster/details the terms on which the Contracting Authority will down-select a minimum of 5 and a maximum of 8 of the highest scoring Economic Operators per Lot to participate in the Invitation To Tender stage. There are 4 Lots.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Response to the cost schedule (Fee Submissions) (40 %). Weighting 40

2. Service Delivery and Management (15 %). Weighting 15

3. Collaborative Working with the Professional Project Team (15 %). Weighting 15

4. Resource and Expertise (10 %). Weighting 10

5. Collaboration with Contractors — Design Services (10 %). Weighting 10

6. Costing and Value For Money (5 %). Weighting 5

7. Sustainability and Innovation (5 %). Weighting 5

8. Acceptance of the terms and conditions of contract (Yes/No Pass/Fail)

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP/E/15/774

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.3.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Lancaster University, Bailrigg Campus, Lancaster, LA1 4YW. United Kingdom.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Early 2018 if the framework options to extend are not taken up.
Early 2020 if the framework options to extend are taken up.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European Regional Development Fund Programme: The work undertaken in this tender is part funded by the European Regional Development Fund Programme 2014 to 2020.

VI.3)Additional information

It is the Contracting Authority’s intention to use electronic ordering, invoicing and payment.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Secretary
C Floor University House, Lancaster University, Bailrigg
LA1 4YW Lancaster
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pursuant to Regulation 87 of the Public Contracts Regulations 2015 the Contracting Authority will allow a 10-day standstill period between the date of communicating their intention to award a contract and proceeding to award the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.2.2016

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