Land Management Service Hertfordshire County Council

Land Management Service Hertfordshire County Council

The Provision of a Countryside Management Service.

United Kingdom-Hertford: Land management services

2014/S 156-281199

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
CHN303 County Hall, Pegs Lane
Contact point(s): Environmental Operations & Resource Planning
For the attention of: Harrie Richardson-Jones
SG13 8DE Hertford
Telephone: +44 1992556710

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: (following the instructions given in Section VI.2 (Additional Information) of this Notice)

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Hertfordshire District Council
Council Offices, Gernon Road
SG6 3JF Letchworth

East Herts District Council
The Council Offices, Charringtons House
CM23 2ER Bishops Stortford

St Albans City and District Council
Civic Centre, St Peters Street
AL1 3JE St Albans

Three Rivers District Council
Three Rivers House, Northway
WD3 1RL Rickmansworth

Hertsmere Borough Council
Civic Offices, Elstree Way
WD6 1WA Borehamwood

Broxbourne Borough Council
Bishops’ College, Churchgate
EN8 9XQ Cheshunt

Welwyn Hatfield Borough Council
Council Offices, The Campus
AL8 6AE Welwyn Garden City

Watford Borough Council
Town Hall
WD17 3EX Watford


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Countryside Management Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 800 000 and 3 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Land management services. Agricultural, forestry, horticultural, aquacultural and apicultural services. Forestry services. Planting and maintenance services of green areas. Physical well-being services. Community action programme. Civic betterment and community facility support services. countryside management service.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The CMS develops, secures external funding for and delivers projects with local people and public landowners that enhance landscape and biodiversity, as well as encouraging people to understand and enjoy green space and the wider countryside. The Service plays an active role in engaging with and supporting volunteers and local action groups to identify and get involved in projects. The CMS also provides opportunities for more people to be active outdoors through volunteer led health walks and events, and encourages informal recreation through leaflets promoting the use of the rights of way network and green space and developing routes linking towns and the countryside. The CMS currently has 12.5 full time equivalent staff deployed across two (2) functions: other Land Management team which scopes, specifies and manages environmental improvement activity; and other Communities team which recruits, manages and trains volunteers and promotes getting active outdoors. The teams work together to devise, resource and deliver projects for and in partnership with volunteers – new and regular. Local people are actively encouraged to participate in projects at every possible opportunity. The Transfer of Undertakings (Protection of Employment) Regulations (as amended) (TUPE) is likely to apply to the proposed procurement. The Council is aiming, through a procurement process, to ensure that the services currently delivered by the CMS are developed and provided in a way that maintains and maximises the delivery of added social value and the extent and quality of environmentally beneficial activity in a way that is efficient, effective and financially sustainable. It is anticipated that a successful contractor would work collaboratively with local authority clients to continually improve and develop provision and find new ways of maximising use of available funds to benefit the people, wildlife and environment of Hertfordshire. For the avoidance of doubt, there will be no guarantee of work or any set volume of work under the proposed Framework Agreement.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the pre-qualification questionnaire document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the pre-qualification questionnaire document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the pre-qualification questionnaire document.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire instructions document.
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire instructions document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire instructions document.
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire instructions document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 102-178859 of 28.5.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please read this section carefully as it provides full instructions on how to apply for this requirement. Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire. The Tender Process This tender is a two stage process and you will only be invited to tender if you successfully pass through the Pre-Qualification Questionnaire (PQQ) stage. You must complete and submit a completed PQQ via 12 noon on 22 day September 2014. Tenders cannot be uploaded after the closing date/time. Step 1: Log In to Delta:To participate in this tender you will need to go into log in with your USERNAME and PASSWORD. Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties. Step 2: Completing your PQQ: To complete the PQQ you will need to go into the Response Manager area and enter the Access Code GT83YMT9Z7. You will then need to download the relevant tender documents and complete. Any supporting documents should be cross-referenced to the relevant question. If the Council requires further information concerning your tender, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask tenderers for any further information or clarification. Step 3: Uploading Your Completed PQQ: Once you have completed your PQQ you must then “upload” your completed response into the Tenderbox (Access Code GT83YMT9Z7). Please make sure you have submitted your completed tender to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ. If you are experiencing problems, then please contact the Delta helpdesk via email at or call 0845 270 7050 (option 4) Monday to Friday 8:30am – 5:30pm for further assistance.The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result. The Council undertakes to keep confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000 and/or a court order. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavor to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request however the final decision as to whether to disclose information or not remains with the Council as circumstances could arise, which are outside the control of the Council and require disclosure such as a legal requirement and/or court order. Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2014813-PRO-5920335

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum ten (10) calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contract Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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