Landscape Development Tender South Lanarkshire

Landscape Development Tender South Lanarkshire

To carry out outdoor infrastructure projects such as community play areas, landscape development, recreation and associated infrastructure works.

United Kingdom-Hamilton: Landscaping work for playgrounds

2019/S 113-276283

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Telephone: +44 1698454793
E-mail: peter.cannon@southlanarkshire.gov.uk
NUTS code: UKM95
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Landscape Development, Play, Recreation and Associated Infrastructure Framework

Reference number: SLC/PS/COMENT/18/026

II.1.2)Main CPV code

45112723

II.1.3)Type of contract

Works

II.1.4)Short description:

The Council has an ongoing requirement to carry out outdoor infrastructure projects such as community play areas, landscape development, recreation and associated infrastructure works.

A number of the projects that will be procured from the framework will be subject to external funding applications by the Council. The framework will be awarded on the basis of the most economically advantageous tender (MEAT) and all call offs will be based on MEAT.

The framework duration will be 4 years with no option to extend and the Council are anticipating that a maximum of 8 contractors are appointed to the framework.

The conditions of this contract are the clauses of the NEC3 Framework Contract (April 2013).

As part of this tender exercise the Council have provided a live Project at Lammermoor Allotments in East Kilbride, this project is subject to successful planning application and successful funding award.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45112723

II.2.3)Place of performance

NUTS code: UKM95

II.2.4)Description of the procurement:

The Council has an ongoing requirement to carry out outdoor infrastructure projects such as community play areas, landscape development, recreation and associated infrastructure works.

A number of the projects that will be procured from the framework will be subject to external funding applications by the Council.

The main objective of the framework will be to deliver contract compliance with both South Lanarkshire Council’s Standing Orders on contracts and the wider Scottish and EU procurement legislation.

The framework will be awarded on the basis of the most economically advantageous tender (MEAT) and all call-offs will be based on MEAT.

The framework duration will be 4 years with no option to extend and the Council are anticipating that a maximum of 8 contractors are appointed to the framework.

The conditions of this contract are the clauses of the NEC3 Framework Contract (April 2013).

As part of this tender exercise the Council have provided a live Project at Lammermoor Allotments in East Kilbride, this project is subject to successful planning application and successful funding award.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

There are a number of questions/statements that have been included in the Contract Notice and within the qualification envelope which detail the minimum requirements that bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.

These questions and statements form an integral part of the European Single Procurement Document (the ESPD) which the Council has decided to implement for all tenders in excess of 50 000 GBP in value.

ESPD Question 2.C.1 Reliance on the capacities of other entities:

Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon.

ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely:

Bidders are required to complete a shortened version of the ESPD for each subcontractor on whose capacity the bidder does not rely on exclusion criteria.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A — 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a pass/fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

ESPD Question 4A.1 Trade Registers:

It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.4 Economic and financial standing:

The Council will use the following ratios to evaluate a bidders financial status:

Profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio.

Liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio.

Gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Question 4B.4.

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

— Would the bidder have passed the checks if prior year accounts had been used?

— Were any of the poor appraisal outcomes ‘marginal’?

— Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

— Does the bidder have sufficient reserves to sustain losses for a number of years?

— Does the bidder have a healthy cashflow?

— Is the bidder profitable enough to finance the interest on its debt?

— Is most of the bidder’s debt owed to group companies?

— Is the bidder’s debt due to be repaid over a number of years, and affordable?

— Have the bidder’s results been adversely affected by ‘one off costs’ and/or ‘one off accounting treatments’?

— Do the bidder’s auditors (where applicable) consider it to be a ‘going concern’?

— Will the bidder provide a Parent Company Guarantee?

— Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.

ESPD Question 4B.5 Insurance:

The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

— employer’s liability insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims,

— public liability insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims,

— product liability insurance covering the failure of the bidder to prevent personal injury or property damage caused by products sold or supplied through your business to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1 Technical and professional ability:

With reference to the nature and details of the works that are the subject matter of this tender, relevant examples are to be provided of works undertaken by the bidder in the last 5 years. Bidders must demonstrate that they have held contracts of a similar nature, size and value. A minimum of 5 examples should be provided.

Bidders should also demonstrate their experience in using the NEC suite of contracts, specifically the NEC Engineering and Construction Contract, or contracts which have management techniques similar to those in the NEC suite of contracts.

ESPD Question 4C.6 Technical and professional ability (qualifications):

The bidder as a company will hold the following educational or professional qualifications:

— a waste carriers licence,

— goods vehicles operators licence.

ESPD Question 4C.9 Technical and professional ability (equipment):

Please provide details of the relevant tools, plant or technical equipment available to you in relation to this procurement exercise. As a minimum the bidder will have access to sufficient tools and plant to facilitate the undertaking of the variety of works as detailed in the tender documents.

ESPD Question 4C.10 Technical and professional ability (subcontracting):

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPD Question 4D.1 Quality assurance schemes:

It is a requirement of this tender that the bidder recommended for award holds the following quality assurance scheme membership: ISO9001 or equivalent.

ESPD Question 4D.2 Environmental management standards:

It is a requirement of this tender that the bidder recommended for award holds the following environmental standard/accreditation: ISO14001 or equivalent.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 054-123618

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

ESPD Questions 3A.1 to 3A.8 Serious and organised crime — Information sharing protocol:

It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the serious and organised crime — Information sharing protocol form for evaluation prior to any award being made.

Declarations and certificates:

In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the qualification envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

ESPD Question 2D.1 Prompt payment certificate.

ESPD Question 3C.1 Blacklisting in construction industry declaration.

Declaration Section NEC3 Form of tender.

ESPD Question 3D.11 Non-collusion certificate.

ESPD Question 4C.6 Goods vehicle operator’s licence declaration.

ESPD Question 4B.5.1 Insurance certificates.

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration.

Declaration section health and safety questionnaire.

*The ‘NEC3 Form of Offer to Tender’ must be completed and uploaded within the relevant question in the commercial envelope.

In the case of an open tender, the other declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the qualification, technical and commercial envelopes and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13205

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It is accepted that it is difficult to achieve any meaningful Community Benefits (CB’s) via the award of a framework due to the absence of any guarantee of spend, volume or duration.

When work is procured via mini tender, community benefit requirements will be included as part of the technical evaluation. All work procured under this framework will incorporate community benefits requirements which the bidder will require to respond to.

(SC Ref:587131)

VI.4)Procedures for review

VI.4.1)Review body

South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Telephone: +44 1698454793Internet address: http://www.southlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/06/2019

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