Landscape Gardening Services Falkirk

Landscape Gardening Services Falkirk

Framework Agreement for the Provision of a Garden Aid Scheme.

UK-Falkirk: Landscape gardening services

2012/S 248-411130

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Central Purchasing – Purchasing
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Further information can be obtained from: Falkirk Council
Suite 5.0 The Forum#, Callendar Business Park
Contact point(s): Central Purchasing
For the attention of: Purchasing
FK1 1XR Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Public Contracts Scotland
., .
Contact point(s): .
For the attention of: .
. .
UNITED KINGDOM
Telephone: +44 1324506566
Internet address: www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent to: Public Contracts Scotland
., .
Contact point(s): .
For the attention of: Postbox Facility
. .
UNITED KINGDOM
Telephone: +44 1324506566
Internet address: www.publiccontractsscotland.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Agreement for the Provision of a Garden Aid Scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Falkirk Council Area.
NUTS code UKM26
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)
The service currently covers 6,636 gardens and these are divided into 6 geographical areas. Over a one year seasonal period with the option to extend annually for a further 2 years, subject to continuing funding. The works include 13 grass cuts including lawn edging and hedge cuts with a service of spraying and weeding for a limited number of properties.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Web Site at http://www.publiccontractsscotland.gov.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=249259

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=249259

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

71421000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approximately GBP 600 000 for 1 year; if the two extensions are taken up this would take the total value to approvimately GBP 1 800 000.
II.2.2)Information about options
Options: yes
Description of these options: The Framework is for a period of 1 year with the option to extend annually for a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Legal form to be taken by the grouping of suppliers, contractors or service providers to who legal contract is awarded. If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Legal position – means of proof required:
(1) an extract from the ‘judicial record’ or equivalent issued by the legal or administrative authority of the country of origin, by a declaration on oath or by a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional or trade body, demonstrating that the bidder:
(a) is not bankrupt or being wound up, its affairs are not being administered by the court, it has not entered into an arrangement with creditors, it has not suspended business activities or is not in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is not the subject of proceedings for a declaration of bankruptcy, or for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has not been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicator (i.e. a matter which has already been conclusively decided by a court);
(2) a certificate issued by the competent authority in the Member State concerned, or a declaration on oath or by a solemn declaration made before a competent authority, a notary or a competent professional or trade body, to the effect that the bidder has fulfiled its obligations relating to the payment of taxes and social security contributions in accordance with the legal provisions of the country in which the bidder is established;
(3) a certificate, declaration under oath or solemn declaration providing proof that the bidder is enrolled on the professional or trade registers of this country of establishment, or where no such register exists a declaration under oath or solemn declaration that the exercises the particular profession or trade.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: (1) A reference from the bidder’s bankers;
(2) Presentation of the bidder’s balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the bidder is established;
(3) A statement of the bidder’s overall turnover and the turnover related to similar activities covered by this contract for the 3 financial years.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: (1) A statement of the educational and professional qualifications of the bidder’s managerial staff and of those persons who will be responsible for carrying out the contract requirements;
(2) A list of the principal deliveries of supplies or services effected by the bidder in the past 3 years, with the sums, dates and recipients, public or private, involved:
(a) where effected to public authorities, evidence to be in form of certificates issued or countersigned by the competent authority;
(b) where effected private purchasers, delivery to be certified by the purchaser or, falling this, simply declared by the supplier to have been effected;
(3) a list of the works carried out by the bidder over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where necessary, the competent authority shall submit these certificates to the contracting authority direct;
(4) A statement of the tools, plant and technical equipment available to the bidder for carrying out the work.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Methodology. Weighting 15

3. Innovation/added value. Weighting 5

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CNS/172/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.2.2013 – 11:00
Place:

From http//www.publiccontractsscotland.gov.uk postbox.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:249259).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Law and Administration
Municipal Buildings, Falkirk Council
FK1 5RS Falkirk
UNITED KINGDOM
E-mail: purchasing@falkirk.gov.uk
Telephone: +44 1324506566
Internet address: www.falkirk.gov.uk
Fax: +44 1324590826

Body responsible for mediation procedures

Law and Administration
Municipal Buildings, Falkirk Council
FK1 5RS Falkirk
UNITED KINGDOM
E-mail: purchasing@falkirk.gov.uk
Telephone: +44 1324506566
Internet address: www.falkirk.gov.uk
Fax: +44 1324590826

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Law and Administration
Municipal Buildings, Falkirk Council
FK1 5RS Falkirk
UNITED KINGDOM
E-mail: purchasing@falkirk.gov.uk
Telephone: +44 1324506566
Internet address: www.falkirk.gov.uk
Fax: +44 1324590826

VI.5)Date of dispatch of this notice:21.12.2012

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