Landscape Maintenance and Cleansing Contract

Landscape Maintenance and Cleansing Contract

The provision of landscape maintenance and cleansing services for 12 sites within the EAP Merseyside and Greater Manchester Portfolio.

United Kingdom-Warrington: Grounds maintenance services

2016/S 140-252903

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Homes and Communities Agency
Arpley House, 110 Birchwood Boulevard, Birchwood
Warrington
WA3 7QH
United Kingdom
Contact person: Bill Murphy
Telephone: +300 1234500
E-mail: hcatenders@tep.uk.com
NUTS code: UKD

Internet address(es):Main address: www.gov.uk/hca

Address of the buyer profile: www.homesandcommunities.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://clientportal.tep.uk.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://clientportal.tep.uk.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EAP.NW.012 EAP Merseyside and Greater Manchester Term Landscape Maintenance and Cleansing Contract 2016 – 2019.

Reference number: HCAP17034

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of landscape maintenance and cleansing services for 12 sites within the EAP Merseyside and Greater Manchester Portfolio. The sites vary in size, character and complexity and include public and private open space and land reserved for development. Since a number of the sites are used as, or are adjacent to, public open space the identification of health and safety risks is a priority. The sites comprise of grassland, woodland, hedgerows, scrub, and areas of hard-standing associated with formal and informal footpaths and roads.

Typical planned services under this Contract comprise of but are not exclusively limited to the following; Site inspections, whereby the Supplier shall indicate all matters relating to the maintenance specification, recommendations for necessary Service, incidences of vandalism, fly-tipping, trespass and adjustments to the scheduled Service; Grass Cutting; Ornamental Shrub Maintenance; Hedge Cutting; Tree Works, Weed Control; and Cleansing.

II.1.5)Estimated total value

Value excluding VAT: 156 700.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD
Main site or place of performance:

North West (England).

II.2.4)Description of the procurement:

The provision of landscape maintenance and cleansing services for 12 sites within the EAP Merseyside and Greater Manchester Portfolio. The sites vary in size, character and complexity and include public and private open space and land reserved for development. Since a number of the sites are used as, or are adjacent to, public open space the identification of health and safety risks is a priority. The sites comprise of grassland, woodland, hedgerows, scrub, and areas of hard-standing associated with formal and informal footpaths and roads.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Price / Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 156 700.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to Invitation to Tender.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Refer to Invitation to Tender.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Refer to Invitation to Tender.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The contract is subject to Key Performance Indicators refer to Invitation to Tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/08/2016
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/08/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

October 2018 (dependent on extension year 2019).

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Documents relating to this tender are provided on a Client Access Web Portal for you to access and download. To obtain the documents:

— Enter the following URL into the address bar of your internet browser http://clientportal.tep.uk.com

— When prompted for a username enter: Tepca7 (be careful not to include a space after the username).

— When prompted for a password enter: TepMGM0607.

Please ensure your type in the password and do not copy and paste as this will not work.

The contract is envisaged to have duration of 2 years with provision for a further 1 year extension under the same Terms and Conditions of the contract. Any contract extensions will be based on tendered Rates and Prices.

This procurement is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency all correspondence should be placed to TEP.

All correspondence should be placed in writing including any questions raised through the Tender period.

All discussions, meetings and communications will be conducted in English.

The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.

This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.

Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (‘The Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.

The HCA takes a 0-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visitinghttps://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information.

All dates included in this notice are provisional and potentially subject to revision.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=211015466

GO Reference: GO-2016719-PRO-8501855.

VI.4)Procedures for review

VI.4.1)Review body

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
United Kingdom
Telephone: +44 3001234500

VI.4.2)Body responsible for mediation procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
United Kingdom
Telephone: +44 3001234500

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in I.1) If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI 2006 No 5) and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.

VI.4.4)Service from which information about the review procedure may be obtained

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
Gateshead
NE11 0NA
United Kingdom
Telephone: +44 3001234500Internet address:www.homesandcommunities.co.uk

VI.5)Date of dispatch of this notice:

19/07/2016

 

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