Large Format Printing Contract

Large Format Printing Contract

For the provision of Large Format Printing and Exhibition Materials.

United Kingdom-Edinburgh: Printing and distribution services

2017/S 085-165192

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693543
E-mail: jennifer.dillon@edinburgh.gov.uk
NUTS code: UKM25

I.1)Name and addresses

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693543
E-mail: procurement@edinburgh.gov.uk
NUTS code: UKM25

I.2)Joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

Local Authorities across Scotland.

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: regional or local authorities and their arms length organisations

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Large Format Printing and Exhibition Materials.

Reference number: CT2192

II.1.2)Main CPV code

79824000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

For the provision of Large Format Printing and Exhibition Materials including but not limited to lamp post wraps, bin vinyls and tall boy posters. Delivery, installation and removal services may be required.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Successful Tenderers will be awarded onto one framework covering both lots. Tenderers must be able to provide goods and services across both lots to be accepted.

II.2)Description

II.2.1)Title:

Large Format Printing

Lot No: 1

II.2.2)Additional CPV code(s)

79823000
79820000
79811000
79824000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

For the provision of large format printing including delivery, installation and removal where required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 X 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Any products deemed to be associated with large format printing or exhibition materials not listed in the attached pricing schedule may be awarded based on a mini competition via this Framework Agreement. See tender documentation for details.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Museum Exhibition Materials

Lot No: 2

II.2.2)Additional CPV code(s)

92521100
79810000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

For the provision of Museum Exhibition Materials including delivery, installation and removal where required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 X 12 Months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Any products deemed associated with large format printing or exhibition materials not listed in the attached pricing schedule may be awarded based on a mini competition via this Framework Agreement. See tender documentation for details.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1-Tenderers will be required to confirm they meet the current financial ratio as set out below.The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

2- Tenderers are required to have a minimum ‘specific’ annual turnover for the past two years of 135,000.00 GBP.

3. Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance are indicated below.

Minimum level(s) of standards possibly required:

1. Tenderers will be required to confirm they meet as minimum the following financial standard:

a) Current ratio for Current Year: 1.10;

b) Current ratio for Prior Year: 1.10.

2. Tenderers are required to have a minimum ‘specific’ annual turnover for the past 2 years of 135 000 GBP.

Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

3. Types and levels of insurance required:

a) Employers (Compulsory) Liability Insurance — 5 000 000 GBP;

b) Public Liability Insurance — 5 000 000 GBP;

c) All Risk Insurance — 1 000 000 GBP;

d) Professional indemnity Insurance- 5 000 000 GBP.

Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Tenderers are required to provide relevant examples of the delivery of similar contracts (in terms size and nature) during the last 3 years, in order to demonstrate the competence and experienced required to deliver the contracted service; Tenderers who do not demonstrate suitability to the satisfaction of the Council may be excluded from the competition.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/06/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/06/2017
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=493425.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council will work in partnership with the successful Contractor on supporting the Edinburgh Guarantee’s vision of increasing the number and range of employment opportunities or other support available for the city’s young people. Further information on the Edinburgh Guarantee can be found at http://www.edinburgh.gov.uk/info/20163/opportunities_for_young_people/69/edinburgh_guarantee

Tenderers will be expected to provide one benefit for every 15 000 GBP spent per Contractor by the Council or its arms length organisations and will be deliverable within the local Edinburgh area.

Community benefits will also be provided to Local Authorities as indicated in above however will be delivered within the Local Authorities region.

Community Benefits to select from are as follows;

1. Community clean up initiative;

2. The staff of suppliers undertaking volunteering within communities;

3. Support for local organisations and charities such as those belong to the arts community;

4. Community enhancement — resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency);

5. Targeted recruitment and training e.g. jobs, training, work experience, job shadowing; opportunities, apprenticeships for young persons and unemployed individuals;

6. Supported employment for people with disabilities or other disadvantaged groups;

7. Promotion of job opportunities through local agencies;

8. Mentoring — suppliers offering support and guidance to local organisations and individuals;

9. Suppliers using community venues and other community services; and/or

10. Outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in large format printing.

(SC Ref:493425)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=493425

VI.4)Procedures for review

VI.4.1)Review body

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693543
E-mail: Procurement@edinburgh.gov.ukInternet address:http://www.edinburgh.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/04/2017

 

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