Lead Designer and Technical Advisor Framework Bristol City Council

Lead Designer and Technical Advisor Framework Bristol City Council

The scope of works is for a Lead Designer, including full services of a design team, to design the Council homes and associated infrastructure on the sites. The council requires a Technical Advisor (TA) team to provide design advice to the Council on the Bristol Arena Project.

United Kingdom-Bristol: Architectural design services

2014/S 102-178947

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Strategic Commissioning & Procurement Services
For the attention of: Mr J Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: john.thompson@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com/supplierportal

Electronic access to information: https://www.proactisplaza.com/supplierportal – Ref No. Reqd 1001082

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lead Designer and Technical Advisor Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 11

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 050 000 GBP

II.1.5)Short description of the contract or purchase(s)

Architectural design services. Advisory architectural services. Architectural services for buildings. Architectural services for outdoor areas. Architectural, engineering and planning services. Architectural, engineering and surveying services. Architectural and building-surveying services. Urban planning and landscape architectural services. Landscape architectural services. The scope of works is for a Lead Designer, including full services of a design team, to design the Council homes and associated infrastructure on the sites. The council requires a Technical Advisor (TA) team to provide design advice to the Council on the Bristol Arena Project.

II.1.6)Common procurement vocabulary (CPV)

712200007121000071221000712220007124000071250000712510007140000071420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of works is for a Lead Designer, including full services of a design team, to design the Council homes and associated infrastructure on the sites. The demands and needs of the areas the sites are situated in will mean the construction of different housing types to help re-vitalise the look and feel of the estates, diversifying the tenure make-up of the city and easing the demand on other services within the council. The sites owned and managed by Bristol City Council ‘Housing Delivery’, are small back land, or former garage sites, which are difficult to develop, may be contentious and involve higher build costs due to the lack of adequate infrastructure. The actual homes to be built will be based on the assessment of need for the area of the site, and may see Housing Delivery build various house types from flats and bungalows to large family homes. The time-frame for the entire programme is currently 15 years, during which the works will be programmed to deliver up to 70 homes per annum, with a value £10 to 12.5 million per annum. Each year the release of sites (sites will range between 2 and 20 plots per site) will be done in phases and could be a mixture of individual sites or a package of sites which will vary in size. The allocation of sites will be split between LOT 1 and LOT 2, depending on geographical location and other constraints. All numbers are approximate and subject to change. Housing Delivery require a Lead Designer to provide Architecture, Landscape Architecture, Mechanical and Electrical Engineering, Civil and Structural Engineering and Code Assessment as an all-encompassing lead design team. The procurement route may be traditional or design and build. Housing Delivery aims to provide homes that are of exemplar quality, sustainable, accessible and user friendly. They will meet, at present:
The minimum of Code for Sustainable Homes Level 4 with an aspiration to achieve higher levels.
All dwellings will be Lifetime Homes compliant, as far as is reasonably practical for the site and associated constraints.
All dwellings will achieve the internal minimum space standard requirements.
Design proposals should demonstrate how the development would deliver high quality urban design and place-making with well integrated homes.
Secured by Design ‘New Homes 2010′.
The principles of the Homes and Communities Agency (HCA) Housing Quality Indicators (HQI’s).
In addition, Bristol City Council is developing a 12,000 capacity indoor entertainment venue in the centre of the city. The council requires a Technical Advisor (TA) team to provide design advice to the Council on the Bristol Arena Project. The commission will be for the period June 2014 until January 2018. The commission may be extended post January 2018 if required. Initially the TA will provide design advice on the project to the council, until a multi-disciplinary design team has been appointed. When the design team is novated to the contractor the TA will advise the council on design sign off at key RIBA Stages. The TA may also be required to coordinate design development issues with other Master planning work within the Bristol Temple Quarter Enterprise Zone. The Technical Advisor will be on the client side of the project and thus the successful company will not be able to bid for the multi-disciplinary Design Team appointment shortly to be procured by Bristol City Council. Under this Framework Contract there is no guarantee of any work and / or contracts orders from any Lots for any successful company(ies).
Estimated value excluding VAT: 3 050 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 New Build Lead Designer

1)Short description

New Build Lead Designer; up to 10 plots or an estimated construction value of GBP 200 k to GBP 2 m. The average size of the site will be under 0.2 hectares. The LOT could be a combination of a number of small sites.

2)Common procurement vocabulary (CPV)

712200007121000071221000712220007124000071250000712510007140000071420000

3)Quantity or scope

The allocation of sites will be split between Lot 1 and Lot 2, depending on geographical location and other constraints. All numbers are approximate and subject to change. Housing Delivery require a Lead Designer to provide Architecture, Landscape Architecture, Mechanical and Electrical Engineering, Civil and Structural Engineering and Code Assessment as an all-encompassing lead design team.
Estimated value excluding VAT: 1 225 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

See Information Pack.

Lot No: 2 Lot title: Lot 2 New Build Lead Designer

1)Short description

New Build Lead Designer; over 10 plots or a construction value estimated over GBP 2 m. The average size of the site will be over 0.2 hectares. The Lot could be a combination of sites.

2)Common procurement vocabulary (CPV)

712200007121000071221000712220007124000071250000712510007140000071420000

3)Quantity or scope

The allocation of sites will be split between Lot 1 and Lot 2, depending on geographical location and other constraints. All numbers are approximate and subject to change. Housing Delivery require a Lead Designer to provide Architecture, Landscape Architecture, Mechanical and Electrical Engineering, Civil and Structural Engineering and Code Assessment as an all-encompassing lead design team.
Estimated value excluding VAT: 1 225 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

See Information Pack.

Lot No: 3 Lot title: Lot 3 Bristol Arena Technical Advisor

1)Short description

Technical Advisor (TA) team to provide design advice to the Council on the Bristol Arena Project.

2)Common procurement vocabulary (CPV)

712200007121000071221000712220007124000071250000712510007140000071420000

3)Quantity or scope

Bristol City Council is developing a 12,000 capacity indoor entertainment venue in the centre of the city. The council requires a Technical Advisor (TA) team to provide design advice to the Council on the Bristol Arena Project. The commission will be for the period June 2014 until January 2018. The commission may be extended post January 2018 if required. Initially the TA will provide design advice on the project to the council, until a multi-disciplinary design team has been appointed. When the design team is novated to the contractor the TA will advise the council on design sign off at key RIBA Stages. The TA may also be required to coordinate design development issues with other Master planning work within the Bristol Temple Quarter Enterprise Zone. The Technical Advisor will be on the client side of the project and thus the successful company will not be able to bid for the multi-disciplinary Design Team appointment shortly to be procured by Bristol City Council.
Estimated value excluding VAT: 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

See Information Pack.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to request appropriate security relevant and proportionate to the contract values. Further details will be given in the Invitation To Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bristol City Council standard form of condition for payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take primary liability or to require that each consultant undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation To Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Pre qualification Questionnaire and Selection document. Also; (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder.
Please refer to the Invitation To Tender document and the on-line questionnaire for more details (including a definition of “Blacklist” and guidance regarding self-cleaning.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Pre qualification Questionnaire and Selection document.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published within the on-line Questionnaire and Selection document. Applicants should also be able/willing to provide public and employers liability insurance and Professional Indemnity Insurance at the levels as stated in the PQQ and Selection document. Applicants must provide a minimum of two years full set of accounts as a part of the financial assessment. Full set of standards and levels are set out in the on-line Questionnaire, Pre qualification Questionnaire and Selection document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Pre qualification Questionnaire and Selection document.
Minimum level(s) of standards possibly required:
Compliance with EU and UK Procurement legislation. Relevant and satisfactory technical experiences and capability. Satisfactory Health and Safety and Equal Opportunities policies. Full set of standards and levels are set out in the on-line Questionnaire, Pre Qualification Questionnaire and Selection document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 15
Objective criteria for choosing the limited number of candidates: As set out in the on-line Questionnaire, Pre qualification Questionnaire and Selection document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Proactis Reqd 1001082

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 70-120724 of 9.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.7.2014 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The on-line Questionnaire and other documents can be obtained from: https://www.proactisplaza.com/contractoportal Ref No: 1001082. The applicant should note that the date in IV.3.4) 12:00, 2.7.2014 includes the time necessary to open, complete the on-line Questionnaire and submit an expression of interest including all supporting information via Bristol’s E-tendering system. Membership of the Framework is no guarantee of any work/orders from the Council and / or contracts for any work for which any successful Consultant(s) has submitted an expression of interest and later a tender bid. Bristol City Council has reserved the right to procure similar work through either another individual contract, framework agreement or any other arrangement.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=100001243

GO Reference: GO-2014523-PRO-5692125

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700
Fax: +44 1179106729

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2014

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