Lease Agreement for Tractors

Lease Agreement for Tractors

Lease Agreement for Tractors and other Grounds Equipment.

United Kingdom-Keele: Agricultural machinery

2016/S 017-025301

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Keele University
Contact point(s): Correspondence to be sent via In-Tend
For the attention of: Michael Hayes
ST5 5NH Keele
UNITED KINGDOM
Telephone: +44 1782734124
E-mail: m.hayes@keele.ac.uk

Internet address(es):

General address of the contracting authority: http://www.keele.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KU151/MH/JB/2016/Lease Agreement for Tractors and other Grounds Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Lease

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Keele University is the largest single site campus in the UK at 617 acres. The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University is inviting Tenders to appoint a company to provide on a four (4) year lease agreement (with 2 x 12 month extension options) the following agricultural equipment:
3 x Tractors,
1 x Ride on Mower,
1 x 4WD Utility Vehicle,
1 x Roller Mower,
1 x Zero Turn.
The agreement shall include all associated costs including but not limited to rental, delivery, planned and reactive maintenance and operator training (as set out within the tender documents).
For breakdowns the supplier shall be required to attend site (Keele Campus) within a maximum of 2 hours.
This tender is being run as an Open EU tender procurement exercise.

II.1.6)Common procurement vocabulary (CPV)

16000000, 16700000, 16300000, 16600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 x Tractors;
1 x Ride on Mower;
1 x 4WD Utility Vehicle;
1 x Roller Mower;
1 x Zero Turn.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 month optional extension after initial 48 month contract term.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out within the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out within the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out within the Tender Documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the Tender Documents.
Minimum level(s) of standards possibly required: As set out within the Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the Tender Documents.
Minimum level(s) of standards possibly required:
As set out within the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KU151/MH/JB/2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful tenderers to seek further clarification of the debriefing received from the contracting authority before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.1.2016

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