Lease of Grounds Maintenance Machines

Lease of Grounds Maintenance Machines

We are looking for a 3 year lease agreement for 32 weeks each year commencing 14.3.2016 for 3 grass cutting machines.

United Kingdom-Middlesbrough: Hire of agricultural machinery with operator

2015/S 204-369740

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thirteen Housing Group Ltd
2 Hudson Quay, Windward Way
For the attention of: Mrs Joanne Boyd
TS2 1QG Middlesbrough
UNITED KINGDOM
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk

Internet address(es):

General address of the contracting authority: http://www.thirteengroup.co.uk

Address of the buyer profile: http://www.thirteengroup.co.uk

Electronic access to information: https://www.housingprocurement.com

Electronic submission of tenders and requests to participate: https://www.housingprocurement.com

Further information can be obtained from: Thirteen Housing Group Ltd
2 Hudson Quay, Windward Way
For the attention of: Mrs Joanne Boyd
TS2 1QG Middlesbrough
UNITED KINGDOM
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Thirteen Housing Group Ltd
2 Hudson Quay, Windward Way
For the attention of: Mrs Joanne Boyd
TS2 1QG Middlesbrough
UNITED KINGDOM
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk

Tenders or requests to participate must be sent to: Thirteen Housing Group Ltd
2 Hudson Quay, Windward Way
For the attention of: Mrs Joanne Boyd
TS2 1QG Middlesbrough
UNITED KINGDOM
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Erimus Housing
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Tees Valley Housing
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Tristar Homes Ltd
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Housing Hartlepool
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Triples — Grounds Maintenance Machines.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Thirteen Housing Group Limited was created from the merger of Tees Valley based organization’s Fabrick Housing Group and Vela Group.
The Group owns and manages more than 32 000 homes from an area spanning North Tyneside to York, making it the largest registered housing provider in the North East, and in the top 25 nationally. It is also 1 of the 10 largest employers in the North East.
Former companies Fabrick and Vela merged to become new parent company Thirteen Housing Group Limited. Their partner landlords, Erimus Housing and Tees Valley Housing, formerly in Fabrick and Housing Hartlepool and Tristar Homes, formerly in Vela, remain separate organisations in their own right but are part of the larger Group. Thirteen offers strategic direction and drives the vision for the partnership, overseeing the partner organization’s in the Group.
As part of the move, Thirteen Care and Support was created — a new housing support arm, bringing together the services of the supported housing team of Tees Valley and Norcare, a former Tyneside based charity.
The move means expertise, resources and costs can be shared, achieving savings without reducing services and allowing the landlords to focus on the needs of their tenants and neighbourhoods.

Further information is available on the Group’s website www.thirteengroup.co.uk

The concluded contract will be in the name of Thirteen Housing Group Limited. The contract will incorporate all Group subsidiary companies and will also be available to any new members of the Group.
We are looking for a 3 year lease agreement for 32 weeks each year commencing 14.3.2016 for 3 grass cutting machines. See Section 2 Specification. All machinery will be based at our Cargo Fleet Lane Depot, Middlesbrough and all repairs and servicing will be carried out there. With the potential to add further machines throughout the lease period to fit with business need.

II.1.6)Common procurement vocabulary (CPV)

77111000, 77314100, 16000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We are looking for a 3 year lease agreement for 32 weeks each year commencing 14.3.2016 for 3 grass cutting machines. See Section 2 Specification. All machinery will be based at our Cargo Fleet Lane Depot,Middlesbrough and all repairs and servicing will be carried out there. With the potential to add further machines throughout the lease period to fit with business need.
Estimated value excluding VAT:
Range: between 120 000 and 130 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.
Minimum level(s) of standards possibly required: Please refer to the ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the ITT documents.
Minimum level(s) of standards possibly required:
Please refer to the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0087
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.11.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thirteen Housing Group Ltd will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph I.1) of this form.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.10.2015

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