Leased Network CCTV Service Glasgow

Leased Network CCTV Service Glasgow

CMAL requires provision of a leased networked digital CCTV service to be installed at 25 CMAL harbour locations located on the Clyde, West Coast and islands of Scotland, available 24/7, 365 days a year to enable data access by local port operations staff.

United Kingdom-Port Glasgow: Closed circuit television services

2014/S 248-440114

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Caledonian Maritime Assets Ltd (Utility)
Municipal Buildings, Fore Street
For the attention of: Procurement Manager
PA14 5EQ Port Glasgow
UNITED KINGDOM
Telephone: +44 1475749920
Fax: +44 1475745109

Internet address(es):

General address of the contracting entity: http://www.cmassets.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23223

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Port-related activities
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

CMAL0022 Leased Networked Digital Closed Circuit Television Service with Ownership option.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Various Sites in Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

CMAL requires provision of a leased networked digital CCTV service to be installed at 25 CMAL harbour locations located on the Clyde, West Coast and islands of Scotland, available 24/7, 365 days a year to enable data access by local port operations staff and remote access by other authorised users to monitor the safety and movement of people, vehicles and vessels while assisting in the general security of the CMAL Harbours. Provision of this service will not include a requirement to provide a monitoring service. For more information on CMAL please see http://www.cmassets.co.uk

CMAL intends to issue the contract to one supplier. The Contract will be in place for a period of 5 years with initial system design and installation at all harbour areas listed in Schedule 2(C), Appendix A followed by maintenance, repair and replacement as required. The system will have spare capacity to accommodate additional camera installations up to the number per location identified in Schedule 2(C), Appendix C, after conclusion of the initial 5 year period. CMAL wishes to have the option to pursue purchase of the system outright at the completion of the leasing period.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=331107

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

92222000, 72212211, 72212214, 72212219, 72212900, 72268000, 50343000, 50344000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CMAL requires provision of a leased networked digital CCTV service to be installed at 25 CMAL harbour locations located on the Clyde, West Coast and islands of Scotland, available 24/7, 365 days a year to enable data access by local port operations staff and remote access by other authorised users to monitor the safety and movement of people, vehicles and vessels while assisting in the general security of the CMAL Harbours. Provision of this service will not include a requirement to provide a monitoring service. For more information on CMAL please see http://www.cmassets.co.uk

CMAL intends to issue the contract to one supplier. The Contract will be in place for a period of 5 years with initial system design and installation at all harbour areas listed in Schedule 2(C), Appendix A followed by maintenance, repair and replacement as required. The system will have spare capacity to accommodate additional camera installations up to the number per location identified in Schedule 2(C), Appendix C, after conclusion of the initial 5 year period. CMAL wishes to have the option to pursue purchase of the system outright at the completion of the leasing period.
Following contract award it is expected the sequence of objectives in this contract will be as follows:
— Supplier will survey all harbour areas;
— Supplier will design the CCTV network system and present the proposal for acceptance by the CMAL representative;
— CMAL central server upgrade by CMAL IT contractors, installation of necessary CCTV software by Supplier in collaboration with CMAL IT contractors;
— Supplier undertakes harbour by harbour installation, tested and accepted by the CMAL representative before progressing to next harbour;
— Complete network system testing and acceptance by CMAL representative;
— 5 year CCTV network service provision including maintenance, component replacement and software upgrade as required;
— 6 months prior to conclusion of leasing period CMAL will confirm with the Supplier their decision either to purchase the entire CCTV network as a single entity for the price agreed at the tender stage or require it to be removed within 90 days of conclusion of the leasing period;
— If CMAL purchases the system, all components, manuals and software licences become the property of CMAL;
— If CMAL purchases the system, any price that has been included in the initial costings for removal of the system will be deducted from the final price payable;
— The system structure and operation will be reviewed and updated as required thereafter;
— If CMAL decide not to purchase the system then, excluding all 230v power supplies, the Supplier will be required to remove all systems, components and software installed, including hardware (sensors, units, cabling, switches, etc.) and software within 90 days after completion of the lease period;
— The contractor shall leave the premises in the same condition as at the start of the contract, e.g. replace damaged floor or ceiling tiles, apply touch-up paint on walls and ceiling, etc.
This is not a commitment to purchase. Commitment to purchase will be effected only through the receipt of a properly authorised purchase order. Work will be sanctioned only by the CMAL Representative through the issue of a purchase order. A purchase order number will amount to a purchase order. Invoices received for work where no corresponding order exists will not be paid.
Any information and data created as a result of any contract placed from this exercise will be the property of CMAL.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.5.2015 Completion 30.4.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(2) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(3) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Please see Pre-qualification Questionnaire attached.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

CMAL0022
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 27.2.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

20.3.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.7)Conditions for opening of tenders

Date: 20.3.2015 – 12:00

Place

Municipal Buildings Fore Street Port Glasgow PA14 5EQ.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

It is a Mandatory requirement that tenderers must visit the sites listed below by 27.2.2015 and failure will result in exclusion if not adhered to. If your intention and subsequent confirmation of attendance is not logged by CMAL BY 27.2.2015 then you will be excluded from this exercise. To ensure appreciation of the challenges of fulfilling this contract and accuracy of costs, as a minimum bidders are required to undertake site visits to the under-noted typical locations to assist in preparation of their tenders. Note that visits must be undertaken with permission of the current CMAL harbour operators, CalMac Ferries Ltd (CFL) and will be subject to appropriate method statements and risk assessments being submitted for the visits if requested. It is acceptable for these to be generic for each location.

Your PQQ response will be rejected if visits are not logged at the site and communicated to D McHardie email addressdavid.mchardie@cmassets.co.uk

— Gourock Ferry Terminal, Firth of Clyde;
— Wemyss Bay Ferry Terminal, Firth of Clyde;
— Colintraive Ferry Terminal, Firth of Clyde;
— Rhubodach Ferry Slipway, Firth of Clyde;
— Largs Ferry Terminal, Firth of Clyde;
— Cumbrae Ferry Slipway, Firth of Clyde;
— Ardrossan Ferry Terminal, Firth of Clyde;
— Oban Ferry Terminal, Argyll and Bute;
— Isle of Tiree Ferry Terminal, Argyle and Bute.

Further location details can be found at: http://www.cmassets.co.uk/en/harbours/locations.html

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then CMAL must be informed well in advance and depending upon the merit of the case, CMAL may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under CMAL’S remit and should be referred to PCS. Suppliers may upload more than one submission if size of submission is an issue. Suppliers are limited to 10Mb per file and 30Mb in total per submission. So for example if a supplier has 90Mb to upload then could do it in 3 submissions and provided the supplier relates the submission together, for example it is 1 of 3 etc. then we will add the submissions together at opening. If suppliers have any problems with upload please contact the PCS Help-desk.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
All information submitted to CMAL may need to be disclosed and/or published by CMAL in compliance with the Freedom of Information (Scotland) Act, 2002 (FoISA). Even where you have indicated that information is commercially sensitive, CMAL may disclose this information where it sees fit, so that CMAL’s statutory observations are met. Receipt by CMAL of any material marked ‘confidential’ or equivalent should not be taken to mean that CMAL accepts any duty of confidence by virtue of that marking.
(SC Ref:331107).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2014

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