Leased Vehicle Scheme Tyneside

Leased Vehicle Scheme Tyneside

CON/131/RE9 Supply and Management of Leased Vehicle Scheme. South Tyneside NHS Foundation Trust

UK-South Shields: fleet management, repair and maintenance services

2012/S 102-170948

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside NHS Foundation Trust
South Tyneside District Hospital, Harton Lane, Tyne and Wear
For the attention of: Andrea Cameron
NE34 0PL South Shields
UNITED KINGDOM
E-mail: andrea.cameron@stft.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.sthct.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
CON/131/RE9 Supply and Management of Leased Vehicle Scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKC
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
South Tyneside NHS Foundation Trust would like to establish a preferred Contractor for the Supply and Management of the Leased Vehicle Scheme.
With effect from 1.7.2011, community health services in Gateshead, South Tyneside and Sunderland transferred to South Tyneside NHS Foundation Trust from NHS South of Tyne and Wear as part of the Government’s Transforming Community Services programme.
As a result of the transfer of services the Trust now operates a number of different policies providing staff with vehicles, through either a vehicle lease scheme or through a salary sacrifice scheme. In addition to these schemes various fuel allowances (standard and regular user) are also provided.
The Trust is in the process of agreeing a standardised policy which will offer all permanent staff the option of a lease car, either through salary sacrifice or salary deduction, or the use of their own vehicle with travel expenses reimbursed at a rate determined by the Trust. The contract for tender will be for the supply and management of a lease vehicle scheme in accordance with the new policy. This is likely to include, (but not be restricted to) liaison with Trust employees providing advice and guidance, obtaining vehicles from lease companies and thereafter managing the administration required for the leases, obtaining insurance and managing incidents relevant to this.
Further information relating to the Trust and the service it provides can be obtained by visiting the Trust’s website www.stft.nhs.uk.

Further details will be provided in the pre-qualification questionaire and for those shortlisted, the invitation to tender.
Interested parties should e-mail their expression of interest to andrea.cameron@stft.nhs.uk by no later than 4.7.2012. A pre-qualification questionaire will be sent to those who express interest.

II.1.6)Common procurement vocabulary (CPV)

50111000, 50111110, 50111100, 50112000, 66114000, 34100000, 34110000, 34111000, 34111100, 34111200, 34113000, 34113100, 34115200, 34115000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The advertised opportunity will be for an initial period of 36 months with the option to extend by up to a further 24 months. Further details will be provided in the pre-qualification questionnaire and for those shortlisted, the invitation to tender.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems necessary.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided to those who express interest in this opportunity and/or are invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings of bidders may be required to form a separate limited company and/or that one takes full responsibility and/or that each takes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire and for those shortlisted, the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CON/131/RE9
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
4.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority does not bind itself to accept the lowest or any tender and reserves the right to cancel this award procedure at any time.
The Contract Award Criteria will be provided in the invitation to tender document.
The Contracting Authority shall not be liable for any costs incurred by those expressing interest in, or tendering for this opportunity.
The successful tenderer will be required to give an undertaking that it will comply with all UK and EC legislation, standard and applicable guidance.
All dates detailed in this Contract Notice are approximate and are subject to change. Use of variants and lots are at the Contracting Authority’s absolute discretion and whether these options will be pursued will be detailed by the Contracting Authority in due course.
Interested parties should email their expression of interest to andrea.cameron@stft.nhs.uk by no later than 4.7.2012. A pre-qualification questionnaire will then be sent to those who express interest.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.5.2012

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