LED Street Lighting and Central Management System 2015

LED Street Lighting and Central Management System 2015

Brent Council has approximately 20 500 street lighting luminaries which it intends to replace with LED luminaries.

United Kingdom-Wembley: Street-lighting equipment

2015/S 147-270277

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Brent
Brent Civic Centre, Engineers Way
For the attention of: Mr Carl Morlese
HA9 0FJ Wembley
UNITED KINGDOM
Telephone: +44 2089373418
E-mail: corporate.procurement@brent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.brent.gov.uk

Further information can be obtained from: London Borough of Brent
Brent Civic Centre, Engineers Way
For the attention of: Mr Carl Morlese
HA9 0FJ Wembley
UNITED KINGDOM
Telephone: +44 2089373418
E-mail: corporate.procurement@brent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Brent
Brent Civic Centre, Engineers Way
For the attention of: Mr Carl Morlese
HA9 0FJ Wembley
UNITED KINGDOM
Telephone: +44 2089373418
E-mail: corporate.procurement@brent.gov.uk

Tenders or requests to participate must be sent to: London Borough of Brent
Brent Civic Centre, Engineers Way
For the attention of: Mr Carl Morlese
HA9 0FJ Wembley
UNITED KINGDOM
Telephone: +44 2089373418
E-mail: corporate.procurement@brent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LED Street Lighting and Central Management System 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Brent Council has approximately 20 500 street lighting luminaries which it intends to replace with LED luminaries. The service is currently managed under a PFI contract. The aim of the luminaire upgrade is to facilitate a significant reduction in energy consumption. Brent Council intends to purchase a Central Management System which is compatible with the street lighting luminaries and which will control and manage the street lighting network. The supply of LED’s and CMS will be over approximately 18 month to two years. All LED luminaire equipment is to be compatible with a Central Management System (CMS) and vice-versa.

II.1.6)Common procurement vocabulary (CPV)

34928500, 34993000, 31527200, 31527260, 31712341, 34928510, 45316110, 50232100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Brent Council has approximately 20 500 street lighting luminaries which it intends to replace with LED luminaries. The service is currently managed under a PFI contract. The aim of the luminaire upgrade is to facilitate a significant reduction in energy consumption. Brent Council intends to purchase LEDs and a Central Management System which is compatible with the street lighting luminaries and which will control and manage the street lighting network. The supply of LED’s and CMS will be over approximately 18 months to two (2) years. All LED luminaire equipment is to be compatible with a Central Management System (CMS) and vice-versa.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Supply of Light Emitting Diodes (LED)

1)Short description

Supply of Light Emitting Diodes (LED).

2)Common procurement vocabulary (CPV)

31712341

3)Quantity or scope

As per documents attached.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

As per documents attached.

Lot No: 2Lot title: Supply of LED Central Management System

1)Short description

Supply of LED Central Management System, additional information as per attached documents.

2)Common procurement vocabulary (CPV)

31527260

3)Quantity or scope

As per attached documents.

4)Indication about different date for duration of contract or starting/completion

in days: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: LED Street lighting and Central Management System combined

1)Short description

LED Street lighting and Central Management System combined Additional documents as per attached.

2)Common procurement vocabulary (CPV)

34993000

3)Quantity or scope

As per attached documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As per attached documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per documents attached.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per documents attached.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per documents attached.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per documents attached.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per documents attached.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per documents attached.
Minimum level(s) of standards possibly required: As per documents attached.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per documents attached.
Minimum level(s) of standards possibly required:
As per documents attached.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As per documents attached.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As per documents attached.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0298
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.8.2015 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 1.10.2015 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As per documents attached.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As per documents attached
UNITED KINGDOM

Body responsible for mediation procedures

As per documents attached
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As per documents attached.

VI.4.3)Service from which information about the lodging of appeals may be obtained

As per documents attached
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

29.7.2015

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