Leeds City Council Underwater Inspections 2015 – 2016

Leeds City Council Underwater Inspections 2015 – 2016

The work comprise Underwater Surveys (scour inspections) of the abutments/foundations and/or piers of bridges, Principal Inspections of bridges/culverts.

United Kingdom-Leeds: Diving services

2015/S 110-200071

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council, PPPU and Procurement Unit
4th Floor West, Civic Hall
Contact point(s): Contracts Section
LS1 1UR Leeds
UNITED KINGDOM
E-mail: contracts.section.unit@leeds.gov.uk

Internet address(es):

General address of the contracting authority: http://www.leeds.gov.uk

Address of the buyer profile: http://www.yortender.co.uk/procontract/supplier.nsf

Electronic access to information: http://www.yortender.co.uk/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: http://www.yorteender.co.uk/procontract/supplier.nsf

Further information can be obtained from: PPPU and Procurement Unit
4th Floor West, Civic Hall
LS1 1UR Leeds
UNITED KINGDOM
Internet address: http://www.yortender.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Calderdale Council
Town Hall, Crossley Street
HX1 1UJ Halifax
UNITED KINGDOM

Kirklees Council
Town Hall,Ramsden Street
HD1 2TA Huddersfield
UNITED KINGDOM

City of Wakefield District Council
Town Hall
WF1 2HQ Wakefield
UNITED KINGDOM

City of Bradford District Council
City Hall
BD1 1HY Bradford
UNITED KINGDOM

City of York Council
West Offices, Station Rise
Y01 6GA York
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Underwater Inspections 2015 – 2016 (extendable to 2019).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: West Yorkshire, UK.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The work comprise Underwater Surveys (scour inspections) of the abutments/foundations and/or piers of bridges, Principal Inspections of bridges/culverts, General Inspections of bridges/culverts and Special Inspections of bridges/culverts over various watercourses. The production of reports including photographs and all comprehensive site notes/sketches. The use of dictaphone recording systems is not permitted.
The Contract may also require the Contractor to carry out post flood damage surveys of underwater elements of bridges and occasional inspections on non-listed bridges as required for the whole duration of the contract and/or during the defects correction period.
The works will generally be carried out within the Metropolitan District of Leeds, but the Contractor may also be requested to carry out works in other districts including (but not exclusively) Bradford, Calderdale, Kirklees, Wakefield and York.
Tenderers will be required to demonstrate that they employ a minimum of 2 qualified divers and a Chartered Civil Engineer and have prepared Bridge Inspections to the requirements of the Highways Agency’s Design Manual for Road and Bridges, including use of the Bridge Condition Indicators scoring system as detailed in the Contract Document.

II.1.6)Common procurement vocabulary (CPV)

98363000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Underwater Inspections 2015/2016 (Extendable to 2019) — Please download pqq and tender documentation fromhttps://www.yortender.co.uk/procontract/supplier.nsf for further information. estimated value excluding VAT: 1 GBP to 1 200 000 GBP.

Estimated value excluding VAT:
Range: between 1 and 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any Supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgement which has the force of rea judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Derective 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laudering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ and Tender.
Minimum level(s) of standards possibly required: Please refer to PQQ andTender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to PQQ and Tender.
Minimum level(s) of standards possibly required:
Please refer to PQQ and Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WQG-U64LKU

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.7.2015 – 12:00

Place:

Procurement Unit, 2nd Floor, St. Georges House, 40 Great George Street, Leeds, UK LS1 3DL.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties can download the pqq and tender documentation and documents directly from http://www.yortender.co.uk/procontract/supplier.nsfby using the scheme ID YORE-9WQG-U64LKU. Requests for documentation should not be made by telephone or e-mail.

The documentation should be completed and returned by no later than the deadline specified in IV.3.4.
Late submissions will not be accepted.

Details of the relevant Local Authorities who may participate under this Framework Contract can be found athttp://local.direct.gov/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

The following UK contracting authorities have already committed on a non-contractually binding basis to this procurement:
— Leeds City Council, Civic Hall, Calverley Street, Leeds LS1 1UR;
— Kirklees Metropolitan District Council, Market Street, Huddersfield HD1 1 WG;
— Bradford Metropolitan District Council, City Hall, Channing Way, Bradford BD1 1HY;
— Wakefield Metropolitan District Council, Town Hall, Wood Street, Wakefield WF1 2HQ;
— Calderdale Metropolitan Borough Council, Town Hall, Crossley Street, Halifax HX1 1UJ;
— York City Council, West Offices, Station Rise, York Y01 6GA.
The concluded framework agreement will be open for use by the UK contracting authorities referred to above.
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of the services detailed in this notice, then those additional services may be awarded using the negotiated procedure without publication of a notice in accordance with regulation 14 (1) (d) (ii) of the Public Contracts Regulations 2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.6.2015

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