Leeds Spatial Planning Contract Renewal

Leeds Spatial Planning Contract Renewal

Highways England has a requirement for Consultants to advise Highways England on spatial planning issues, including development proposals affecting the Strategic Road Network (SRN), across six regional lots.

United Kingdom-Leeds: Technical planning services

2015/S 122-223570

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highways England
Lateral, City Square
For the attention of: Bradbury Annie
LS11 9AT Leeds
UNITED KINGDOM
Telephone: +44 1132835805
E-mail: anne.bradbury@highwaysengland.co.uk
Fax: +44 1132836625

Internet address(es):

General address of the contracting authority: http://www.highways.gov.uk/highways-england

Electronic access to information: https://highways.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://highways.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Secretary of State, Local Authorities and others as described in Section VI.3

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK — Leeds- Spatial Planning Contract Renewal — Term Arrangement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: East of England, Midlands, Yorkshire & North East, North West, South East & M25, South West.
NUTS code UKC,UKD,UKE,UK,UKK,UKJ,UKG,UKF,UKI,UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Highways England has a requirement for Consultants to advise Highways England on spatial planning issues, including development proposals affecting the Strategic Road Network (SRN), across six regional lots (each of which is described in Annex B). The regions are (1) East of England, (2) Midlands, (3) Yorkshire & North East (4) North West, (5) South East & M25 and (6) South West. Please note, Lot 2, for the Midlands region will provide an additional capability to deliver workload required by Highways England’s Strategy and Planning Directorate. Other Contracting Authorities in the above regions may make use of these services on other routes of transportation mediums. An outline of the requirements is the provision of consultancy services to give advice/support on spatial planning issues, including development proposals affecting the SRN, to the six regional offices within Highways England’s Network Delivery & Development (NDD) directorate. The NDD regional offices reflect the regional Lots listed above. The Strategy and Planning Directorate will require advice on spatial planning policy and procedures. Highways England may instruct services to be delivered for any Highways England region, when, but not limited to poor performance or conflicts of interest. The main aims of the contract are to: — To safeguard the interests of the travelling public by advising Highways England, of the likely impact of any development proposals (in the form of either individual planning applications or strategic local plans) on the SRN, whilst also ensuring that economic growth is supported. — To advise Highways England of the likely effects, in terms of traffic performance, safety and environmental impact, on the SRN caused by any development proposals, and on such mitigation as may be required to allow the effective delivery of those proposals. — To assist Highways England with the delivery of regional investment strategies for the SRN and also advise on the cost / benefits of any proposed improvements in order to obtain best value from Highways England’s budget. — To ensure that strategic highway development across Highways England perform a best fit with the local enterprise partnership strategic economic growth plans, or their successor documents. — To promote studies, innovation and use of tools that will increase Highways England’s knowledge, awareness and ability to plan effectively within the spatial planning environment. The Lots are designed to have a 4 year duration. Highways England reserves the right to extend the duration of the Lots. Any extensions to the Lots will be subject to satisfactory performance by the Consultant(s), and an on-going business need. Highways England reserves the right to reduce the duration of the Lots for poor performance. The successful applicant for each of the six Lots will be appointed to support a Highways England regional office in the relevant region. The estimated value of the work that may be called off a task orders under each Lot will vary from region to region. Over the 4 year period the likely maximum expenditure for each Lot is specified in Annex B, the combined total across the 6 Lots will be up to approximately 52 800 000 GBP. No commitment is given to any expenditure or to the value of any individual Task Order. The proposed Arrangement makes provision for collaborative type initiatives such as working with the Department for Transport, local planning authorities and other Contract Authorities, in the regions referred to above, to secure services within the scope of this Contract Notice. An applicant Company can tender for any of the 6 Lots. An applicant Company will not be awarded more than 2 of the Lots, subject to sufficient competition. If an applicant Company wishes to tender for more than one Lot they must indicate, in order of preference, which Lot they would wish to be awarded if they were potentially successful in more than one Lot.Highways England will validate, for each Lot, the three Tenderers with the highest combined quality and finance scores. Awarding the Lot based on the highest Validated combined score and Tenderers Lot preferences when required. Highways England reserves the right to validate more than three Tenderers per Lot and cannot guarantee to meet any applicant Company’s lot preference. This process is being conducted by Highways England as the Government owned Company responsible for the Strategic Road Network.

II.1.6)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 52 800 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: East of England

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 62 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2Lot title: Midlands

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 13 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3Lot title: Yorkshire & North East

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 11 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4Lot title: North West

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 6 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5Lot title: South East & M25

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200, 71310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 13 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 6Lot title: South West

1)Short description

See II.1.5.

2)Common procurement vocabulary (CPV)

71356400, 71410000, 71324000, 71319000, 71240000, 71322100, 71311200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 8 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly Lump sum payment, cost reimbursable and target cost.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

(i) For Unincorporated Joint Ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the contract.
(ii) For Single Legal Entities/Incorporated Joint Ventures submitting an acceptable offer, the consortium must provide a Corporate statement of intent to form itself into a single legal entity before any contract can be awarded.
The Contractor must state in its interest to this Notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the Contractor must also confirm the names of all the contracting entities with the Employer.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A Parent Company Guarantee will be required where the financial assessment of the applicant does not meet the required level for the contract. In the event of an applicant not meeting the minimum financial criteria, and where a parent company structure exists, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria. This may potentially result in escalation up to the ultimate parent or failure of financial assessment where the ultimate parent company does not meet the financial assessment criteria.
For a joint and severable liable joint venture each constituent of the joint venture shall meet at least 60 % of the financial standing stated for this contract, or where a parent company structure exists, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria.
Where an integrated joint venture is proposed, Parent Company Guarantees will be required.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://highways.bravosolution.co.ukand click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Contractors or Incorporated Joint Ventures (Single Legal Entities) submitting a tender should provide their Constructionline registration number. For Unincorporated Joint Ventures submitting a tender each member of the group should provide their individual Constructionline registration number.
Constructionline is the UK Government’s national pre-qualification register for construction contractors and consultants. If a Contractor is not registered with Constructionline we require two years audited accounts or another element as outlined within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Annex D — Section 6 means of proof required — The Tenderer’s TIQ Section 6 submission will be assessed against the following criteria. If any element fails against any criteria then the Tenderer will be rejected and excluded from further consideration.
Description of Contract/The nature of the work.
Does the Reference Contract match the technical content and complexity of the contract being advertised?
Role of Applicant
Details of responsibilities and how these were allocated.
Were the responsibilities and the management/technical organisational structure comparable to those required for the contract being advertised?
Liaison
Liaison with and manage expectations of stakeholders and 3rd parties, including the general public.
Was there continuing liaison and proactive involvement with, and successful management of stakeholders and 3rd parties?
Integrated Delivery
How have you operated as an integrated team?
Was there successful operation as part of an integrated team by promoting cultural compatibility, supporting mutual development and with the client, extended supply chain, other service providers?
(1) The supplier must supply a list comprising a statement of all the [relevant]1 principal goods sold and/or services provided in the previous 3 years.
(2) The supplier must also provide:
(a) Certificates in the tender documentation from those to whom goods and/or services on the list were provided; or
(b) if any such Certificate cannot be obtained, a Certificate in the same form from the entity that provided the goods and/or services; together with an explanation of the steps taken to obtain a Certificate from the customer and the reason why a Certificate from the customer is not available.
If any Certificate does not state that the goods and/or services have been provided satisfactorily in accordance with the terms of the contract in question, information to show that the reason why the contract was not performed satisfactorily will not recur in the performance of the contract to be awarded.
Where the supplier proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, the supplier must describe the function that each such other entity will perform under the contract, and provide the information required in relation to each entity.
Any supplier must meet the selection criterion in relation to reliability based on performance of past contracts — namely, Highways England is satisfied that
— the contracts on the list to be provided by the supplier have been satisfactorily performed in accordance with their terms.
Where the supplier proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, then the selection criterion for reliability must be met by each such entity, save as regards contracts or sub-contracts with a value of less than 5 % of the total contract value [and] any sub-contractors not yet appointed.
— In addition, the authority may re-assess reliability based on past performance at key stages in the procurement process (i.e. tender evaluation, contract award stage etc.). Suppliers may also be asked to update the evidence they provide in this section to reflect more recent performance on new or existing contracts (or to confirm that nothing has changed).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: N/A.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

N/A

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 11-014889 of 16.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 250 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Suppliers Instructions How to take part in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://highways.bravosolution.co.ukand click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful tenderer will be required to sign the Highways England Fair Payment Charter as a condition of acceptance of their tender.
As a supplier / organisation looking to bid for public sector contracts you should be aware tender documentation for contracts over 10,000 GBP will be published on a single website and made available to the public. You should also be aware that if your bid is successful, the resulting contract will be published. In some circumstances, limited redactions will be made to tender documentation and/or contracts before they are published in order to comply with existing law, to protect commercial interests, and for the protection of national security.
Highways England are committed to ensuring public sector procurement is used, where possible, to promote skills training and open up apprenticeship opportunities on public sector projects and programmes. To support this commitment Highways England Board has agreed a target to have one apprenticeship created for every 20 000 000 GBP spent through a contract. Highways England Board has identified that Providers delivering the Spatial Planning Contract Renewal — Term Arrangement are expected to contribute in delivering this target.

Supplier(s) may be asked to provide services for other Contracting Authorities. The Contracting Authorities include but are not limited to the following. The Department for Transport and its Executive Agencies. Design, Build & Finance Operators (DBFO’s) Local Authoritieshttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?map=1&mode=1.1 Transport Scotland Network and Welsh Assembly Government Network. This is applicable to all Lots.

The values quoted in Annex B are applicable to each individual lot for 4 years. For all lots the contract period can be extended by up to 1 year.
The contract offers no guarantee of a minimum amount of work either by value or number of task orders. Highways England expressly reserves the right (i) not to award any contract as a result of this tendering exercise commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will Highways England be liable for any costs incurred by candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Highways England will incoprorate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers.
Appeals must be lodged in accordance with the Public Contracts Regulations 2015 (SI 2006 no 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.6.2015

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