Legal Debt Recovery and Legal Insolvency Services London

Legal Debt Recovery and Legal Insolvency Services London

The contract is for the establishment of a framework agreement for the provision of Legal Debt Recovery and Legal Insolvency Services.

United Kingdom-London: Legal services

2016/S 092-165156

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Newham
Newham Dockside, 1000 Dockside Road
For the attention of: Adenike Akinde
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033730901
E-mail: eprocurement@onesource.co.uk

Internet address(es):

General address of the contracting authority: www.newham.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: London Borough of Newham
Internet address: https://www.capitalesourcing.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Newham
Internet address: https://www.capitalesourcing.com

Tenders or requests to participate must be sent to: London Borough of Newham
Internet address: https://www.capitalesourcing.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Economic and financial affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Havering
Town Hall, Main Road
RM1 3BB Romford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Legal Debt Recovery and Legal Insolvency Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI12,UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 540 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contract is for the establishment of a framework agreement for the provision of Legal Debt Recovery and Legal Insolvency Services to London Borough of Newham and London Borough of Havering.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Newham intends to award a 48 month Framework Agreement. The total estimated expenditure range excluding VAT for all lots is between 0 and 5 400 000 GBP. Note that these spend figures are purely an estimate and non-binding and London Borough of Newham is not obliged to place any orders with any supplier appointed to the Framework Agreement. London Borough of Newham reserves the right to place orders for the same services elsewhere during the lifetime of the agreement.
Estimated value excluding VAT: 540 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Terms and conditions will be included in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority will exclude a tenderer from participation where it has been established, by verifying in accordance with Public Contracts Regulations 2015, Regulations 59, 60 and 61, or are otherwise aware, that that tenderer has been convicted of any of the offences listed within the Public Contracts Regulations 2015 Regulation 57.
The Contracting Authority will exclude a tenderer where any of the situations below have applied within the past 3 years, or currently apply, but not before considering all the relevant circumstances, and may at its discretion allow a tenderer to proceed.
— The organisation has violated applicable obligations referred to in regulation 56 (2) of the Public Contracts Regulations 2015 in the fields of environmental, social and labour law established by EU law, national law, collective agreements or by the international environmental, social and labour law provisions listed in Annex X to the Public Contracts Directive as amended from time to time;
— The organisation is bankrupt or is the subject of insolvency or winding-up proceedings, where your assets are being administered by a liquidator or by the Court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State;
— The organisation is guilty of grave professional misconduct, which renders its integrity questionable;
— The organisation has entered into agreements with other economic operators aimed at distorting competition;
— The organisation has a conflict of interest within the meaning of regulation 24 of the Public Contracts Regulations 2015 that cannot be effectively remedied by other, less intrusive, measures;
— The prior involvement of the organisation in the preparation of the procurement procedure has resulted in a distortion of competition, as referred to in regulation 41, that cannot be remedied by other, less intrusive, measures;
— The organisation has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions;
— The organisation:
(i) Has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria; or has withheld such information or is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015; or
— The organisation has undertaken to unduly influence the decision-making process of the contracting authority, or obtain confidential information that may confer upon your organisation undue advantages in the procurement procedure; or the organisation has negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: A minimum yearly turnover of 200 000 GBP is required in the area covered by the contract.
Tenderers will in addition be required to upload onto CapitalEsourcing 1 of the following to demonstrate their economic/financial standing:
(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Tenderers will be required to confirm if they are part of a wider group (e.g. a subsidiary of a holding/parent company) and where this is true will be required to either provide Ultimate / parent company accounts if available or, provide a guarantee if necessary, or, obtain a guarantee elsewhere (e.g. from a bank).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers are required to provide details of up to 3 contracts, in any combination from either the public or private sector, that are relevant to the works required under the contract. Contracts should have been performed during the past 5 years. The named customer contact provided should be prepared to provide written evidence to the Contracting Authority to confirm the accuracy of the information provided.
Minimum level(s) of standards possibly required:
Tenderers are required to self-certify that they meet the following minimum requirements. Checks will only be carried out on the winning supplier at contract award stage.
— Insurance:
Tenderers are required to confirm whether they already have, or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated:
Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP;
Public Liability Insurance = 2 000 000 GBP;
Professional Indemnity Insurance = 5 000 000 GBP.
— Compliance with Equality Legislation. Tenderers are required to self-certify that they comply with equality legislation. The contracting Authority will assess any remedial action that has been taken to address any breaches of the legislation that have been noted. If required, the Contracting Authority may explore specific equality requirements in more detail at award stage.
— Environmental Management. The Contracting Authority will clearly state what is required in the specification, Tenderers will be required to self-certify that they comply with environmental legislation, and any sustainability-related criteria that have been stated in the specification as required to deliver the contract.
— Health and Safety. Tenderers are required to self-certify that they have a health and safety policy in place and confirm if the tenderers directors or executive officers have received enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years. Where a tender confirms the directors or executive officers to have received enforcement/ remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years, they will be required to provide details of any remedial action or changes to procedures they have made as a result. The tenderer will be excluded unless they can demonstrate to the Contracting Authority’s satisfaction that appropriate remedial action has been taken to prevent future occurrences breaches.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to solicitors registered with the Solicitor’s regulatory authority.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An e-Auction will be conducted following a quality led evaluation of all qualifying Tenders.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.5.2016

Place:

https://www.capitalesourcing.com/

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: December 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2016

 

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