Legal Services Framework 2016

Legal Services Framework 2016

Mosscare Housing Limited wish to appoint a suitably experienced panel of Solicitors firms upon whose services the Client can call upon for provision of legal services across a range of disciplines in a cost effective manner.

United Kingdom-Manchester: Legal services

2016/S 023-036886

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mosscare Housing Limited
101 Great Western Street, Moss Side
Contact point(s): Procurement@mosscare.org.uk
For the attention of: Philip Davies
M14 4AA Manchester
UNITED KINGDOM
Telephone: +44 1612325690
E-mail: Philip.Davies@mosscare.org.uk

Internet address(es):

General address of the contracting authority: http://www.mosscare.org.uk

Address of the buyer profile: http://www.mosscare.org.uk

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/J47BZ47VG5

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Mossbank Homes Limited
101 Great Western Street, Moss Side
M14 4AA Manchester
UNITED KINGDOM

Mosscare Developments Limited
101 Great Western Street, Moss Side
M14 4AA Manchester
UNITED KINGDOM

Mosscare Shared Services Limited
101 Great Western Street, Moss Side
M14 4AA Manchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Legal Services Framework 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 330 252 GBP
Frequency and value of the contracts to be awarded: Frequency and value of contracts awarded will be on an as needs basis and will vary by lot and as business needs dictate.

II.1.5)Short description of the contract or purchase(s)

Legal services. Mosscare Housing Limited wish to appoint a suitably experienced panel of Solicitors firms upon whose services the Client can call upon for provision of legal services across a range of disciplines in a cost effective manner. The framework agreement will be established for three years commencing with the contract award with the option for the Client to extend for an additional year. The services required have been divided into lots covering: Property and Development, Housing Management, Employment Law, Corporate Finance, Governance and Commercial and Procurement.
Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot.
For more information on this opportunity please visit the Delta portal: https//:Deltaesourcing.com

To respond to this opportunity please visit here: https://www.delta-esourcing.com/respond/J47BZ47VG5

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of expenditure on these legal services is approximately 110 084 GBP per annum across all lots. The provided estimates of framework expenditure is for information only, and no guarantees are given nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.
Estimated value excluding VAT:
Range: between 1 and 330 252 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Property and Development

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: Land acquisition for development purposes and acquisition of units off the shelf, Construction procurement and contract, transactional and conveyancing support and Disrepair law. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure for this lot over the life of the framework is GBP 22,521 based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
The client wishes to appoint a minimum of two (2) and a maximum of four (4) firms to provide services contained in Lot 1. The Client retains the right however to appoint fewer or more firms if it considers it reasonable and appropriate to do so. For each matter for which the Client requires legal assistance it intends to issue a mini competition from the Framework in the form of an email request to each firm to provide a capped fee. A scope of works will be provided by the client so that the firm can accurately cost for the work to be undertaken, The Client will clearly set a timescale for expected responses and quality assessment where required. The client reserves the right to directly award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition.
Estimated value excluding VAT:
Range: between 1 and 22 521 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Lot No: 2 Lot title: Lot 2 — Housing Management

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: Disrepair, Anti Social Behaviour and Possession, Access, Tenancy, Housing Management and general support, policies and procedures. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure over the life of the framework for this lot is 175 036 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
The Client intends to appoint two (2) firms to provide the services contained within Lot 2. The Client retains the right however to appoint fewer or more firms if it considers it reasonable and appropriate to do so. For each matter for which the Client requires legal assistance it intends to issue a mini competition from the Framework in the form of an email request to each firm to provide a capped fee. A scope of works will be provided by the client so that the firm can accurately cost for the work to be undertaken. The Client will clearly set a timescale for expected responses and quality assessment where required. The client reserves the right to directly award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition.
Estimated value excluding VAT:
Range: between 1 and 175 036 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Lot No: 3 Lot title: Lot 3 — Employment law

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: Legislation, Pensions, General Employment Matters, Existing Arrangements — Policy and Procedures. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure over the life of the framework for this lot is 13 171 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 1 and 13 171 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Lot No: 4 Lot title: Lot 4 — Corporate Finance

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: loan facility and loan restructuring, existing security, property charging and bond security, guarantees and indemnities including pension guarantee agreements and taxation issues. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure over the life of the framework for this lot is 60 000 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 1 and 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Lot No: 5 Lot title: Lot 5 — Governance

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: Articles of Association/Rules, Companies Act, Charities Act, Community and Benefit Society, General Matters and Intellectual Property. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure over the life of the framework for this lot is 51 705 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 1 and 51 705 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Lot No: 6 Lot title: Lot 6 — Commercial and Procurement

1)Short description

Services which the Panel member may be required to undertake will include but shall not be limited to: Procurement, General Contracts and Service Level Agreements, partnering Agreements and Commercial Disputes. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated expenditure over the life of the framework for this lot is 8 000 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 1 and 7 816 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to the tender document for details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to the tender document for details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the Invitation to Tender. The Invitation to Tender must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender document.
Minimum level(s) of standards possibly required: As detailed within the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Registration with the Solicitors Regulation Authority pursuant to the Legal Services Act 2007.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.3.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.3.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.3.2016 – 10:00

Place:

Mosscare Housing Limited, 101 Great Western Street, Manchester M14 4AA

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers acting an accordance with Mosscare Housing Limited Procurement and Financial Rules.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal described below.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Legal-services./J47BZ47VG5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/J47BZ47VG5

GO Reference: GO-201621-PRO-7693291.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Couts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: https://justice.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Mosscare Housing Ltd will incorporate a voluntary minimum ten calendar day standstill period at the point information on the award of the framework is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Mosscare Housing Ltd before the framework is entered into and to start proceedings where such action is necessary.
Such additional information should be requested from the person stated in the contact details in section I.1 of this document.
The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the Regulations referred to above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.2.2016

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