Legal Services Framework Wales

Legal Services Framework Wales

6 Lots. Lot 1 Corporate; Lot 2 Funding; Lot 3 Housing Management; Lot 4 HR and Employment.

United Kingdom-Abergele: Legal services

2015/S 187-339173

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cartrefi Conwy Cyfyngedig
Morfa Gele, North Wales Business Park, Cae Eithin
For the attention of: Phillip Williams
LL22 8LJ Abergele
UNITED KINGDOM
E-mail: pwilliams@tppl.co.uk

Internet address(es):

General address of the contracting authority: http://www.cartreficonwy.org/cartrefi/home.php

Electronic access to information: https://www.delta-esourcing.com/tenders/UK-Abergele:-Legal-services./3NS5T3GPJN

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/3NS5T3GPJN

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Legal Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Legal services. For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-Abergele:-Legal-services./3NS5T3GPJN

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3NS5T3GPJN

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com

This tender is being undertaken as a light touch procedure, in accordance with Regulations 74-77 of the UK statutory instrument Public Contracts Regulations 2015/102. The purpose is the creation of a framework for the provision of legal services. The approach used will be an adapted open procedure to include for a reduction of bids invited for interview based on cost and quality of written submissions.
Cartrefi Conwy is tendering to create a Legal Services Framework with lots covering the following categories:
— Lot 1 Corporate;
— Lot 2 Funding;
— Lot 3 Housing Management;
— Lot 4 HR and Employment;
— Lot 5 Property, Land and Development;
— Lot 6 Fixed annual service.
The estimated value of expenditure through the proposed Agreement during the 48 month period is between 600 000 GBP and 1 200 000 GBP excluding VAT. Current expenditure on legal services is approximately 200 000 GBP per annum, however this comes in peaks and troughs with limited predictability. Over the duration of this proposed framework Cartrefi Conwy is seeking to expand the organisation via variety of methods and this may contribute to further spikes in expenditure on legal services.
The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Corporate

1)Short description

Provision of legal services covering corporate requirements, for example mergers/acquisitions, constitutional changes, regulatory advice. Full information is provided within the tender documentation.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 200 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Funding

1)Short description

Provision of legal services covering funding requirements, for example advice regarding funding and investment, charging assets, and transfer agreements. Full information is provided within the tender documentation.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 60 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Housing Management

1)Short description

Provision of legal services covering housing management requirements, for example gas injunctions, anti-social behaviour and tenancy/housing management advice. Full information is provided within the tender documentation.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 140 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: HR and Employment

1)Short description

Provision of legal services covering HR and Employment requirements, for example tribunals, compromise agreements, TUPE and policy reviews. Full information is provided within the tender documentation.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 120 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 120 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Property, Land and Development

1)Short description

Provision of legal services covering property, land and development requirements, for example right to buy, acquisitions (land and property), lease guidance and general sales. Full information is provided within the tender documentation.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 100 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Fixed annual service

1)Short description

Provision of legal services on a fixed annual basis, a complete breakdown of the activities required from the annual service is provided within the tender documentation. However, as guidance the service includes (this is not an exhaustive list): Conveyancing and property transactions, anti-social behaviour issues, and the provision of ‘community’ advice.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated framework expenditure 220 000 GBP over the 4 year period via maximum of 3 suppliers. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.
Estimated value excluding VAT: 220 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the tender documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e);
(c) the common law offence of bribery;
(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(f), or section 113 of the Representation of the People Act 1983(g);
(e) where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):
(i) the common law offence of cheating the Revenue;
(ii) the common law offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(m), article 451 of the Companies (Northern Ireland) Order 1986(n) or section 993 of the Companies Act 2006(o);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(p) or section 72 of the Value Added Tax Act 1994(q);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(r);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(s) or section 19 of the Theft Act (Northern Ireland) 1969(t);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(u); or
(ix) the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;
(f) any offence listed:
(i) in section 41 of the Counter Terrorism Act 2008(a); or
(ii) in Schedule 2 to that Act where the court has determined that there is a terrorist connection;
(g) any offence under sections 44 to 46 of the Serious Crime Act 2007(b) which relates to an offence covered by subparagraph (f);
(h) money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002(c);
(i) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(d) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(e);
(j) an offence under section 4 of the Asylum and Immigration (Treatment of Claimants, etc. Act 2004(f);
(k) an offence under section 59A of the Sexual Offences Act 2003(g);
(l) an offence under section 71 of the Coroners and Justice Act 2009(h);
(m) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(i); or
(n) any other offence within the meaning of Article 57(1) of the Public Contracts Directive:
(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or
(ii) created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documentation.
Minimum level(s) of standards possibly required: As detailed within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documentation.
Minimum level(s) of standards possibly required:
As detailed within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: This tender is being undertaken as a light touch procedure, in accordance with Regulations 74-77 of the UK statutory instrument Public Contracts Regulations 2015/102. The purpose is the creation of a framework for the provision of legal services. The approach used will be an adapted open procedure to include for a reduction of bids invited for interview based on cost and quality of written submissions. Restricted procedure has been chosen in order to permit the non-standard timeline for receipt of tenders in accordance with the flexibilities permitted by the light-touch approach.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.10.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 44 months from framework commencement.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is being undertaken as a light touch procedure, in accordance with Regulations 74-77 of the UK statutory instrument Public Contracts Regulations 2015/102. The purpose is the creation of a framework for the provision of legal services. The approach used will be an adapted open procedure to include for a reduction of bids invited for interview based on cost and quality of written submissions. Restricted procedure has been chosen in order to permit the non-standard timeline for receipt of tenders in accordance with the flexibilities permitted by the light-touch approach.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Abergele:-Legal-services./3NS5T3GPJN

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3NS5T3GPJN

GO Reference: GO-2015923-PRO-7105101.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cartrefi Conwy will incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Cartrefi Conwy before the framework is entered into and to start proceedings where such action is necessary.
Such additional information should be requested from the person stated in the contact details in section I.1) of this document.
The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the Regulations referred to above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.9.2015

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