Legal Services Tender for Renfrewshire Council

Legal Services Tender for Renfrewshire Council

Legal Services comprises four teams dealing with (A) Litigation and Licensing,(B) Contracts and Conveyancing, (C) Projects (including Construction).

Legal Services – Court of Session


1 Authority Details


Authority Name and Address

Renfrewshire Council

Renfrewshire House, Cotton Street,




Suzanne Gibb

+44 1416187042

+44 1416187050


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Legal Services – Court of Session


Description of the goods or services required

The role of the Council’s Legal Services is to support the delivery of the Council’s objectives by providing efficient legal advice and assistance services. Legal Services comprises four teams dealing

with (A) Litigation and Licensing,(B) Contracts and Conveyancing, (C) Projects (including Construction), (D) Information Governance matters. Based at the Council’s Headquarters in Renfrewshire House, Paisley, the Legal Services provides a diverse range of services to the Council and it will be important for the Contractor to have demonstrable experience whilst, at the same time, offering best value.

The purpose of the contract will be provision of legal advice and support services and representation,

where required, which will, where necessary, complement or supplement the services provided by Legal Services. Throughout the contract, the Council shall be entitled, but under no obligation, to seek such services from the Contractor, if and when these are required. It is not anticipated that there will be a significant demand for such work from the commencement of the Contract. However, at this stage it is

impossible to determine the type or volume of work which may be involved. As a result, no guarantee can be given as to any work or the expected levels of work.

The framework arrangement shall be for a period of 2 years, with the option to extend for up to a further 12 months.

The advertisement takes the form of a contract notice in the Public Contracts Scotland (PCS) portal – and thereafter an application has to be submitted electronically through the Public Contracts Scotland Tender Module –

Assistance in the event of difficulty with the technical aspects of the process is available from the Council by contacting Suzanne Gibb, Corporate Procurement Unit, Chief Executive’s Services (0141 618 7042) or by calling Bravo Solutions Helpdesk on 0800 368 4850.

Completed applications have to be submitted through the portal no later than 12 noon on Monday 25th January 2016.

This requirement will be executed via an open tender procedure.


Notice Coding and Classification

281000 Advocacy
281200 General Legal Support
281300 Legal Opinion
281400 Specialist Legal Support

150 Glasgow & Strathclyde


Total quantity or scope of tender

3 Conditions for Participation


Minimum standards and qualification required

Completeness of Submission – Tender submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

The Council will analyse the Tenderers’ audited financial accounts to assist in its determination of the organisations financial status and risk. Tenderers’ must evidence a minimum annual turnover greater than £25,000.

Adequate Insurance Provision – Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:

– Employers Liability – to a minimum indemnity limit of GBP 5m each and every claim

– Public Liability to a minimum indemnity limit of GBP 2m for each and every claim.

– Statutory Third Party Motor Vehicle Insurance

Eligibility to Contract – Public Contracts (Scotland) Regulations 2012 (as amended) : Regulation 23;

The tender process and Contract is not subject to the full requirements of the Public Contracts (Scotland) Regulations 2012, as amended, (the Regulations). However the Council has decided to apply certain discrete parts of the Regulations to the Tender Process. In particular it has decided to use Regulation 23 as part of its Qualification Criteria applied to Tenderers as detailed in the Tender Documents. Any application of or reference to the Regulations unless clearly stated in the Tender Documents is not to be implied and should not be construed as applying any of the Regulations or bringing any of them into force. While the Council is not required to follow one of the procedures set out in the Regulations to complete a Tender Process, it is required by its procedural Standing Orders relating to contracts to follow a process defined within those standing orders and has elected to use the “Open Tendering” procedure identified therein to lead to the conclusion of a ‘Contract.’ This is available from the Council on request.

Therefore Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) 2012 Regulations apply.

Suitable Health & Safety policies & practices – Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health & Safety Policy.

Compliance with all relevant statutory obligations (e.g. Equal Opportunities etc)- Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy.

Suitable Quality policies & systems / practices – Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy.

Tenderers must evidence as part of their Tender Submission, their commitment to continuous improvement by way of examples of identifying and implementing improvement opportunities and the benefits derived.

Compliance with Call Off Contract- Tenderers must confirm compliance.

Compliance with Tender Specification/Scope of Works – Tenderers must confirm compliance with Tender Specification/Scope of Works

Capacity and Capability to deliver the requirement- Tenderers must evidence ability to service the Contract by reference to experieice or resources relevant to the current requirement through examples from within the organisation, consortium members or named sub-contractors.

Experience and Track Record – Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing two case studies of a similar contract delivered within the last 5 years. Track record shall be assessed by way of references provided. The completed response should be no more than 2 pages of A4 at Font 11 and any additional information provided which exceeds this will not be taken into account

Suitable environmental management policy – Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy.

Living Wage (not evaluated) – The Council encourages all Contractors to pay the ‘Living Wage’. Tenderers should advise if they adhere to the ‘Living Wage’.

This question will not be scored and will not impact on your response.

Restrictive Practices – Tenderers must confirm that they do not use, or ever intend to use, prohibited lists to exclude employees or potential employees on grounds of trade union membership or trade union activities.

Tenderers must confirm if their organisation has ever refused a person employment within the meaning of Section 137 of the Trade Union and Labour Relations (Consolidation) Act 1992.

Tenderers must also confirm if their organisation has breached the Data Protection Act 1998 or been served with an enforcement notice in relation to unlawfully processing personal data in connection with any blacklisting activities.

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
25-01-2016  Time  12:00

c) Estimated award date 01-02-2016


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

The purpose of this contract notice is to publicise the tender opportunity for the Legal Services Framework agreement.

Each Tender Submission meeting the Councils requirements in relation to the Bid Selection Procedure will be considered and scored in accordance with the “Contract Award Procedure”. The purpose of the Contract Award Procedure is to enable the Council to assess the relative advantages of each Tender Submission meeting the Bid Selection Criteria. The assessment of bids in accordance with the Contract Award Procedure shall be based on Most Economically Advantageous Tender (MEAT).

In order to ensure that the Council obtains best value for money for the service, Tenderers should be able to demonstrate high levels details of how they would propose to undertake the requirements detailed below and provide evidence to show that they are in a position to provide the necessary expertise for the term of the framework arrangement.

The evaluation criteria are:

Court of Session Legal Work

Technical – 30% of which the sub-criteria are:

Methodology -25%

Added Value Services- 5%

Commercial -70% of which the sub-criteria are:

Price – 65%

Retrospective Rebates – 5%

Please note in the event of a tie in the final scoring, the tender with the highest commercial score will be awarded the contract. Please note that no tender documentation is held within the Public Contracts Scotland website. To receive the tender documentation, interested parties must now register at the Public Contracts Scotland Tender Portal

Once a contractor has logged onto the above site they will then have access to the tender documentation.

If after logging onto the Public Contracts Scotland Tenders Portal on or after this date, and you cannot access the tender documentation please contact Suzanne Gibb on 0141 618 7042 for further information.

Please note that following the issue of the tender documentation, all questions and communications relating to this tender must be posted via the Public Contracts Scotland Tenders Portal Message Board. This ensures fairness and transparency to all interested parties.

Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

The Council reserves the right to award the framework arrangement to One Contractor, to award the framework on a shared basis to more than one Contractor, to award the framework in whole or in part or not to accept any offer.

Tenderers should note that no level of business can be guaranteed under this framework arrangement.

(SC Ref:425753)


Additional Documentation


Publication date of this notice


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