Legal Services Tender Northern Ireland

Legal Services Tender Northern Ireland

Provision of legal services to the Northern Ireland colleges of further and higher education and colleges Northern Ireland.

UK-Newry: legal services

2012/S 232-381972

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Regional College
Patrick Street
Contact point(s): Procurement at Southern Regional College
For the attention of: Mrs. Jenny Wilson
BT35 8DN Newry
UNITED KINGDOM
Telephone: +44 2830259769
E-mail: procurement@src.ac.uk

Internet address(es):

General address of the contracting authority: http://www.src.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Southern Regional College
Patrick Street
Contact point(s): Procurement Manager
For the attention of: Mrs. Jenny Wilson
BT30 8DN Newry
UNITED KINGDOM
Telephone: +44 2830259769
E-mail: procurement@src.ac.uk
Internet address: http://www.tenders.ac.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Belfast Metropolitan College
Titanic Quarter
Belfast
UNITED KINGDOM

Northern Regional College
Farm Lodge
Ballymena
UNITED KINGDOM

North West Regional College
Strand Road
BT48 7AL Londonderry
UNITED KINGDOM

South Eastern Regional College
Castle Street
BT27 4SU Lisburn
UNITED KINGDOM

South West College
Circular Road
BT71 6BQ Dungannon
UNITED KINGDOM

Colleges Northern Ireland
39 Stockmans Way
BT9 7ET Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of legal services to the Northern Ireland colleges of further and higher education and colleges Northern Ireland.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: UKN – Northern Ireland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This is the tender issued by Southern Regional College [the College] for the appointment of legal advisers.
This tender exercise is being managed by Southern Regional College on behalf of the participants who are the six Northern Ireland further and higher education colleges and colleges Northern Ireland which is the membership organization for the 6 colleges:
Belfast Metropolitan College (BMC).
Northern Regional College (NRC).
North West Regional College (NWRC).
South Eastern Regional College (SERC).
Southern Regional College (SRC).
South West College (SWC).
Upon conclusion of this tender exercise, the intention is to appoint a single legal advisor to provide legal services to the Participants.
Note however, that while the award process is being managed by the college, each of the participants will sign individual contracts with the appointed legal advisor. Likewise the day-to-day working relationships shall be between the appointed legal advisor and the individual participants. The role of the college is therefore as facilitator of the collaborative procurement.
This tender process now seeks to provide legal services to each participant for the three years (from the commencement date stated in the confirmation of award letter) with the option to extend for 2 further twelve month periods. The anticipated commencement date is 1.3.2013.
II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract relates to the provision of legal services to the 6 Northern Ireland further and higher education colleges and colleges Northern Ireland which is the membership organization for the 6 colleges. The duration of the contract will be 36 months with a unilateral option exercisable by the Participants to extend the contract for a further period of up to 12 months on 2 occasions.
The principal areas in which legal advice and support are required are outlined below. Please note that the information in this specification is not considered to be exhaustive; rather it is indicative of the type of legal advice/issues that may arise. Neither is it intended to give any indication or guarantee of potential business.
The main areas are:
Employment;
Public administrative law;
Company and commercial activities;
Property;
Public procurement;
Governance and constitutional issues; and
General legal advice.
Estimated value excluding VAT:
Range: between 480 000,00 and 800 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Participants may require a unilateral option exercisable by the participants to extend the contract for a maximum period of one year (12 months) on two occasions beyond the three year (36 month) term dependent on annual performance.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees and/or other guarantees of performance and/or financial standing may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All Applicants are expected to submit a response to the Tender in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All Applicants are required to submit a response to the tender in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants must be appropriately qualified and competent to provide legal advice and legally represent the participants in an effective manner in Northern Ireland.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T18-2012/13
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.12.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Place:

Southern Regional College, Patrick Street, Newry.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is a voluntary contract notice for a Part B Services Contract and is provided for information purposes.
Tender documentation is available at www.tenders.ac.uk. All interested parties must register on this web site to download the tender documents. Documents will not be available directly from Southern Regional College.

The Authority will not be liable for any costs incurred by Applicants in preparing their tender response for this requirement.
All discussion and correspondence will be deemed to be strictly subject to contract until the formal contract is entered into. The formal contract, with each participant, will not be binding until it has been signed and dated by the duly authorised representatives.
The dates given in Section IV.3 are a best estimate at the time of despatch.
All Applicants should note that the Authority will be closed for the Christmas Holiday period from 21.12.2012 until 7.1.2013 and will not be available to address queries, provide information, receive documents or perform any other administrative tasks during that period.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2012

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