Legal Services Tender Surrey

Legal Services Tender Surrey

The Police and Crime Commissioner for Surrey is seeking expressions of interest for the Provision of Legal Services to be provided by a single supplier to Surrey Police, Sussex Police.

United Kingdom-Guildford: Legal services

2015/S 243-441816

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Police and Crime Commissioner for Surrey
N/A
PO Box 412
For the attention of: Laura Hughes
GU3 1YJ Guildford
UNITED KINGDOM
E-mail: laura.hughes@surrey.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.surrey.police.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30091

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14292&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14292&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Office of the Police and Crime Commissioner for Sussex

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Legal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Surrey and Sussex.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Surrey is seeking expressions of interest for the Provision of Legal Services to be provided by a single supplier to Surrey Police, Sussex Police, the Office of the Police and Crime Commissioner for Surrey and the Office of the Police and Crime Commissioner for Sussex within the counties of Surrey and Sussex (East Sussex, West Sussex and Brighton and Hove).

II.1.6)Common procurement vocabulary (CPV)

79100000, 66513000, 66513100, 79110000, 79111000, 79112000, 79130000, 79140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework Term shall be for 2 years with the option to extend the Framework by 2 additional 12 month increment(s), making the maximum possible Framework Term 4 years. The option to extend the Framework shall be at the sole discretion of the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex. The Police and Crime Commissioner for Surrey is acting as lead force for a Framework Agreement for Surrey Police, Sussex Police, the Office of the Police and Crime Commissioner for Surrey and the Office of the Police and Crime Commissioner for Sussex who may wish to request the provision of services under this Framework at their discretion. The estimated total value of the Framework Agreement is 3 300 000 GBP which is based on approximate total annual spend aggregated over 4 years. The above named parties have expressed an interest in this Framework, however there is no commitment for them to utilise the Framework. Any of the above named parties can raise call off contracts/purchase orders at any time during the term of the Framework at their discretion.
Estimated value excluding VAT: 3 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 024 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent/Holding Company Guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Police and Crime Commissioner for Surrey reserves the right to require the completion of a Parent/Holding Company Guarantee by notification in the Acceptance Letter.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but each Participating Organisation will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be stated in the Invitation to Tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be stated in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JPS097

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Police and Crime Commissioner for Surrey is tendering this Framework through the EU Supply Tendering portal via a modified Open Tender Procedure under the Light Regime. The Invitation to Tender has been published alongside this Advert. Prospective tenderers are required to register their interest by going to www.eu-supply.com and visiting the supplier area. Tenderers should then respond to the Invitation to Tender (using the above portal) by no later than Friday 8.1.2016. Hard copy or emailed applications will not be accepted. Following this date the Police and Crime Commissioner for Surrey will evaluate the responses to identify the Tenderer who has submitted the most economically advantageous bid. The Police and Crime Commissioner for Surrey reserves the right not to award a Framework and is not liable for any costs incurred by any prospective tenderers. It is anticipated that the Framework will be awarded in February 2016. All enquiries should be made via the Tendering portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.12.2015

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