Legionalla Consultancy and Monitoring Framework

Legionalla Consultancy and Monitoring Framework

The provision of consultancy, management, monitoring and maintenance of water systems for the governance and control of the Legionella bacteria in hot and cold water systems.

United Kingdom-Sunderland: Hot water

2015/S 119-217909

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Housing Consortium Ltd
Webster’s Ropery
Contact point(s): Northern Housing Consortium
For the attention of: Louise Chase
SR4 6DJ Sunderland
UNITED KINGDOM
E-mail: louise.chase@consortiumprocurement.org.uk

Internet address(es):

General address of the contracting authority: www.northern-consortium.org.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Central purchasing body

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHC
Websters Ropery
Sunderland
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Legionella, Consultancy/Monitoring and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 150 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hot water. Water coolers. Primary water systems. Water-tender vehicles. Water softeners. Water installations. Water heaters and heating for buildings; plumbing equipment. Electric instantaneous or storage water heaters and immersion heaters. Instantaneous or storage non-electric water heaters. Drinking water. Non-drinking water. Water pumps. Cooling-water pumps. Hot-water boilers. Machinery and apparatus for filtering or purifying water. Water filtration apparatus. Water-purifying apparatus. Pressurised water cleaning apparatus. Drinking-water piping. Steam and water pipes. Water towers. Water tanks. Water chambers. Water containers. Water boilers. Works related to water-distribution pipelines. Water-treatment work. Drinking-water treatment plant construction work. Water plumbing work. Installation services of machinery and apparatus for filtering or purifying water. Drinking-water distribution. Operation of a water-purification plant. Water softening services. Consulting services for water-supply and waste consultancy. Consulting services for water-supply and wastewater other than for construction. The provision of consultancy, management, monitoring and maintenance of water systems for the governance and control of the Legionella bacteria in hot and cold water systems and of water borne pathogens all in accordance with HSG 274, Parts 1, 2 and 3 and the Approved Codes of Conduct of the Legionella Control Association. The opportunity will be suitable and available to small and medium enterprises (SME’s).

II.1.6)Common procurement vocabulary (CPV)

09321000, 31141000, 31161400, 34144212, 39137000, 39370000, 39715000, 39715100, 39721400, 41110000, 41120000, 42122130, 42122161,42161000, 42912300, 42912310, 42912330, 42924730, 44162500, 44163140, 44212233, 44611500, 44613210, 44613500, 44621210, 45232150,45232430, 45252126, 45332200, 51514110, 65111000, 65120000, 65123000, 71800000, 90713100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

On the date of publishing this Invitation to Tender, there are approximately 330 NHC Members (who employ Legionella consultants and maintenance organisations), all/ any of whom will be able to access this opportunity during its 4 year duration. Collectively, these call-off contracts could equate to up to 23 000 0000 GBP (transaction value) per annum.
The framework is open to all current and future members of the NHC and LHC. A list of all current members can be found on respective websites —http://www.northern-consortium.org.uk/OurMembers / www.lhc.gov.ukEstimated value excluding VAT:
Range: between 5 000 000 and 150 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1: Consultancy for Legionella and other waterborne pathogens.

1)Short description

—Provide independent review of our Members Water Safety policies and procedures.
—Provide Legionella and other waterborne controls programmes, reviews and monitoring of the control measures and microbiological testing.
—Provide training for both staff and technicians on their duties and responsibilities, manage, and edit Members water systems schematic drawings.

2)Common procurement vocabulary (CPV)

71800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is potential for Members to award contracts under this framework agreement for differing contract lengths, on average this could be 48 months with options to extend.

Lot No: 2Lot title: Lot 2: Consultancy for Legionella and other waterborne pathogens including cooling towers, evaporators, swimming pools and hydro spas.

1)Short description

—Provide independent review of Members Water Safety Policies and Procedures.
—Provide Legionella and other waterborne controls programmes, reviews and monitoring of the control measures and microbiological testing.
—Provide training for both staff and technicians on their duties and responsibilities, manage, and edit Members water systems schematic drawings.
—Swimming pool water monitoring and health and safety consultancy.

2)Common procurement vocabulary (CPV)

71800000

3)Quantity or scope

This will vary by individual member however will be within the scope of the specification provided.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is potential for Members to award contracts under this framework agreement for differing contract lengths, on average this could be 48 months with options to extend.

Lot No: 3Lot title: Lot 3: Water quality system maintenance for Legionella and other waterborne pathogens.

1)Short description

—Provide Legionella and other waterborne controls programmes, reviews and monitoring of the control measures and microbiological testing.
—Provide training for both staff and technicians on their duties and responsibilities.
—Complete or partial water system removal and renewal.
—Installation and maintenance to control equipment.
—Planned service for preventative maintenance tasks such as:
oCleaning and disinfection of the water system — taps, pipes, showerheads, water tanks, condensing towers etc., TMV installation and servicing, Disinfecting, Flushing and Analysing.

2)Common procurement vocabulary (CPV)

51514110

3)Quantity or scope

This will vary by individual member however will be within the scope of the specification provided.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

There is potential for Members to award contracts under this framework agreement for differing contract lengths, on average this could be 48 months with options to extend. This lot also covers maintenance.

Lot No: 4Lot title: Lot 4: Water quality system maintenance for Legionella and other waterborne pathogens, including cooling towers, evaporators, swimming pools and hydro

1)Short description

—Provide Legionella and other waterborne controls programmes, reviews and monitoring of the control measures, microbiological testing.
—Provide training for both staff and technicians on their duties and responsibilities.
—Complete or partial water system removal and renewal.
—Installation and maintenance to control equipment.
—Planned service for preventative maintenance tasks such as:
—Cleaning and disinfection of the water system — taps, pipes, showerheads, water tanks, condensing towers etc., TMV installation and servicing, Disinfecting, Flushing and Analysing.
—Monitor Swimming pool dosage and control equipment.

2)Common procurement vocabulary (CPV)

51514110

3)Quantity or scope

This will vary by individual member however will be within the scope of the specification provided.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is potential for Members to award contracts under this framework agreement for differing contract lengths, on average this could be 48 months with options to extend. This lot also covers maintenance.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details contained within the framework agreement and supply agreement documents provided — Standard 30 day payment, commission value to NHC (5 %) per call off and membership fee (£262.50 per annum).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

NHC reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
(1) All candidates will be required to produce a declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure toprovide such a declaration will result in the candidate being declared ineligible and they will not be selected toparticipate in this procurement process.
(3) All candidates will be required to produce a declaration demonstrating that they have not been convicted of acriminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a declaration demonstrating that they have not committed an act ofgrave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regardingregistration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may bedeclared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation,in the State where they are established, when the law of that State prohibits the provision of the services,described in this notice, by a person who is not so licensed or who is not a member of the relevantorganisation.
(8) All candidates will be required to produce a declaration demonstrating that they have fulfilled obligationsrelating to the payment of social security contributions under the law of any part of the United Kingdom or of therelevant State in which the candidate is established.
(9) All candidates will be required to produce a declaration demonstrating that they have fulfilled obligationsrelating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State inwhich the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of three contracts that are relevant to our requirements (please refer to the framework ITT)which should include name and contact details of referee, scope and description, date of the work(s), duration and contract value. Contracts should have been performed during the past three years.
Minimum level(s) of standards possibly required:
Applicants should be registered with the Legionella Control Association and have no disciplinary action having been taken against them or have any pending — details are requested in the PQQ / ITT process of evaluation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants must be approved by and members of the Legionella Control Association. Other organisations will be considered.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Evaluation of both PQQ and ITT submissions. Applicants must meet a minimum mark of 50 to successfully pass PQQ and must then meet a minimum total percentage score of 60 % to be awarded to the framework.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC054

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Supply Partners are required to become members of the NHC if successfully appointed to the framework.Details of membership are provided within the Invitation to Tender documents.
NHC reserves the right to change without notice the procedure for awarding the framework, to reject all or anybids for the framework, to terminate the process and not to award a framework at any time without any liabilityon its part. No framework will be created between NHC and any party until a framework agreement is executedbetween NHC and the winning bidders.
NHC do not guarantee the volume of contracts that will be awarded under the framework agreement.
Tenders and all supporting documentation for the contract must be in English and must be priced in sterling.
NHC is not liable for any costs (including any third party costs fees or expenses) incurred by those expressingan interest in, negotiating or tendering for this contract opportunity.
Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts.n.b there are specific mandatory and discretionary rejection criteria for applicants to provide services to / for Scottish members

All communications must be made through NHC’s eTendering portal at www.delta-esourcing.com NHC will not respond to any queries or requests to participate made via any other method.

The lead member organisation of the Lancashire hub has been named in this notice. The Hub are under no obligation to award through the framework (further details provided in the ITT documentation). All other members of the Consortium are able to access the framework. Further details are provided in the ITT documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=146986181

GO Reference: GO-2015619-PRO-6699090.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Northern Housing Consortium Ltd
Webster’s Ropery
SR4 6DJ Sunderland
UNITED KINGDOM
E-mail: mark.cant@consortiumprocurement.org.uk
Telephone: +44 1915661038
Internet address: www.northern-consortium.org.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Northern Housing Consortium Ltd
Webster’s Ropery
SR4 6DJ Sunderland
UNITED KINGDOM
Telephone: +44 1915661038

VI.5)Date of dispatch of this notice:

19.6.2015

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