Legionella Annual Inspection Dumfries

Legionella Annual Inspection Dumfries

DGHP are seeking to engage with a Contractor to carry out annual inspections of communal cold water storage tanks.

United Kingdom-Dumfries: Technical inspection and testing services

2018/S 101-231020

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dumfries and Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
United Kingdom
Contact person: Gary Paterson
Telephone: +44 1387242622
E-mail: gary.paterson@dghp.org.uk
Fax: +44 1387242509
NUTS code: UKM92
Internet address(es):Main address: www.dghp.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legionella Annual Inspection

II.1.2)Main CPV code

71630000

II.1.3)Type of contract

Services

II.1.4)Short description:

DGHP are seeking to engage with a Contractor to carry out annual inspections of communal cold water storage tanks, as identified by Risk Assessments carried out under a previous contract. A Tank Inspection Report should be generated to show the condition of the tank and advise any further works required. As part of the contract DGHP will also seek to carry out Legionella Risk Assessments within properties which have not been assessed during the previous contract. Please note a comprehensive breakdown of the water system e.g. the exact source and supply of all stored water is required.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50712000
71800000
45332200
45330000
90910000
90921000
45252126

II.2.3)Place of performance

NUTS code: UKM92
Main site or place of performance:

Throughout Dumfries and Galloway.

II.2.4)Description of the procurement:

DGHP are seeking to engage with a Contractor to carry out annual inspections of communal cold water storage tanks, as identified by Risk Assessments carried out under a previous contract. A Tank Inspection Report should be generated to show the condition of the tank and advise any further works required. As part of the contract DGHP will also seek to carry out Legionella Risk Assessments within properties which have not been assessed during the previous contract. Please note a comprehensive breakdown of the water system e.g. the exact source and supply of all stored water is required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Relevant experience / Weighting: 14
Quality criterion – Name: Delivery team / Weighting: 10
Quality criterion – Name: Customer care / Weighting: 8
Quality criterion – Name: Health and safety / Weighting: 4
Quality criterion – Name: Equality and diversity / Weighting: 4
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Based on the performance during the contract, the contract may be extended by a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

DGHP requires the Contractor to be a member of the Legionella Control Association registered under the following categories:

— Legionella Risk Assessment Surveys,

— Hot and Cold Water Monitoring and Inspection Services,

— Cleaning and Disinfection Services.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Accreditations required by Contractor.

DGHP requires the Contractor to be a member of the Legionella Control Association registered under the following categories:

— Legionella Risk Assessment Surveys,

— Hot and Cold Water Monitoring and Inspection Services,

— Cleaning and Disinfection Services.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/06/2018
Local time: 14:00
Place:

Grierson House, Crichton Estate, Bankend Road, Dumfries, DG1 4ZS.

Information about authorised persons and opening procedure:

The Company Secretary, a member of the Executive Management Team and/or Head of Corporate Business/In-house Solicitor will ensure that tender documentation submitted electronically is produced at the tender opening meeting.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

After completion of this contract, including any extension, the contract will be re-procured.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=539926.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:539926).

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=539926.

VI.4)Procedures for review

VI.4.1)Review body

Dumfries & Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
United Kingdom
Telephone: +44 1387242500
Fax: +44 1387242509Internet address: www.dghp.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/05/2018

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