Legionella Control for East Renfrewshire Council

Legionella Control for East Renfrewshire Council

East Renfrewshire Council requires a sole supplier for the legionella bacteria control, prevention and risk management.

United Kingdom-Giffnock: Water distribution and related services

2019/S 134-329622

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Contact person: May Harvey-Welsh
Telephone: +44 1415773669
E-mail: may.harvey-welsh@eastrenfrewshire.gov.uk
NUTS code: UKM83

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legionella Control

Reference number: CE 19 20 029

II.1.2)Main CPV code

65100000

II.1.3)Type of contract

Services

II.1.4)Short description:

East Renfrewshire Council requires a sole supplier for the legionella bacteria control, prevention and risk management service for approximately 128 non housing properties, 8 sheltered housing complexes, 1 homeless unit and 2 939 domestic dwellings (housing properties). All the non-housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance. A percentage of the housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance.

II.1.5)Estimated total value

Value excluding VAT: 290 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

East Renfrewshire.

II.2.4)Description of the procurement:

Legionella bacteria control, prevention and risk management service for approximately 128 non housing properties, 8 sheltered housing complexes, 1 homeless unit and 2 939 domestic dwellings (housing properties). All the non-housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance. A percentage of the housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance.

Risk Assessments – Section No 1

The work comprises carrying out a risk assessment to identify and assess sources of risk of legionella bacteria in the water systems of each property detailed in Appendix III in accordance with the Approved Code of Practice and Guidance (L8) and HSG 274 Parts 1, 2

Monitoring – Section No 2.

The work comprises providing a scheme to prevent or control risk, implementing, managing and monitoring precautions and keeping records of precautions for the control of legionella bacteria in the water systems of each property details in Appendix III in accordance with the approved code of practice and Guidance (L8) and HSG 274 Parts 1, 2.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Asset management systems / Weighting: 20
Quality criterion – Name: Risk assessment / Weighting: 15
Quality criterion – Name: Management plan / Weighting: 10
Quality criterion – Name: Competence in legionella control management at work / Weighting: 15
Quality criterion – Name: Process for access / Weighting: 10
Quality criterion – Name: Damages / Weighting: 5
Quality criterion – Name: Customer satisfaction / Weighting: 10
Quality criterion – Name: Bracodes / Weighting: 5
Quality criterion – Name: Health and safety / Weighting: 10
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

CCS/Score

A. The contractor shall ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, including the construction skills certification scheme and other schemes, such as Scottish Construction Operative Registration Executive.

B. Where the contractor enters into a sub-contract for the purpose of performing the contract, the contractor shall cause a term to be included in such sub-contract:

B1. Which requires the sub-contractor to ensure that on-site staff are accredited under a competence scheme appropriate for the skills necessary to perform the contract, such as the construction skills certification scheme and other schemes, including those which are in operation in Scotland such as Scottish Construction Operative Registration Executive, and

B2. In the same terms as that set out in this clause B (including for the avoidance of doubt this clause B.2) subject only to modification to refer to the correct designation of the equivalent party as the Contractor and sub-contractor as the case may be.

C. In this clause ‘on-site staff’ means all persons engaged by the contractor to undertake any works or part thereof on the site.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The successful bidder will be expected to maintain a creditsafe level of 30+ throughout the contract period. Please note that any bidders who have been successful onto a framework must maintain the creditsafe level stated above, failure to maintain this level will result in your company not being included in future mini competitions until your level has been rectified.

The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The tender is now available for download at www.publictendersscotland.publiccontractsscotland.gov.uk/

The Project No is 13923 the ITT No is 30677

The ITT submission deadline is 12.8.2019 at 12:00 noon.

Bidders should note that all questions relevant to this exercise should be posted using the message board facility for this project.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13923. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

East Renfrewshire Council’s Sustainable Procurement Policy seeks to maximise the environmental impacts of all procurements relating to construction works. To this end the bidder is asked to outline your approach to satisfying the community benefit points requirements.

This should be in the form of an outline method statement. This should be a brief summary of how you intend to deliver the 20 CBP requirements, outlining your approach and any previous experience of successful community benefit delivery. The 20 community benefits points indicated is for the initial 24 month contract period and suppliers will be asked for further community benefits point should the contract be extended.

ERC will consider all Community Benefits offered.

(SC Ref:589843)

VI.4)Procedures for review

VI.4.1)Review body

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415773092Internet address: http://www.eastrenfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2019