Legionella Management Services for University of Manchester

Legionella Management Services for University of Manchester

The University is looking to appoint a contractor to provide Legionella Management (Water Tank Inspection and Chlorination and Shower Head Cleaning) Services throughout the University Campus in accordance with legislative requirements, British Standards and manufacturer’s guidelines.

United Kingdom-Manchester: Repair and maintenance services of tanks

2014/S 143-257127

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Manchester
Oxford Road
Contact point(s): John Owens Building
For the attention of: Diane Whitfield
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612754035
E-mail: diane.whitfield@manchester.ac.uk
Fax: +44 1612752961

Internet address(es):

General address of the contracting authority: www.campus.manchester.ac.uk/procurement

Electronic access to information: www.in-tendhost.com/universityofmanchester

Electronic submission of tenders and requests to participate: www.in-tendhost.com/universityofmanchester

Further information can be obtained from: The University of Manchester
Oxford Road
Contact point(s): Denmark Road Building
For the attention of: Duncan Turner
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612752254
E-mail: Duncan.Turner@manchester.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

2014/910/Legionella Management Services /DT/DW.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKD31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is looking to appoint a contractor to provide Legionella Management (Water Tank Inspection and Chlorination and Shower Head Cleaning) Services throughout the University Campus in accordance with legislative requirements, British Standards and manufacturer’s guidelines.
There are approximately 130 larger tanks in the academic buildings within this tender, 235 smaller tanks in residences and in the region of 3239 shower heads.
The University expects all the servicing to be undertaken by one contractor, the Residential tank chlorination must take place within a twelve week period, mid June to Mid September. All shower head cleaning will take place during the 3 annual vacation periods, Easter, Summer and Christmas. All academic tank inspections and chlorinations will take place as arranged throughout the year, to avoid clashes with the residential programme.
The anticipated annual value of the works is GBP 40,000.
3 yr contract plus possible 1 + 1 yr extension.

II.1.6)Common procurement vocabulary (CPV)

5051410090733000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 year Contract with possible further two 1 year extentions. The anticipated value of the contract is GBP 120 000.
Estimated value excluding VAT: 120 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authoritys particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authoritys particular requirements are to be determined but the Authority may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required to register with www.in-tendhost.com/universityofmanchester to take part in the tender process. Once registered, contractors must down-load the relevant Pre Qualification Questionnaire, complete and then upload documents. Registration details along with the PQQs can also be accessed through the Procurement Office web site at www.campus.manchester.ac.uk/procurement or by contacting diane.whitfield@manchester.ac.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information as detailed in the PQQ.
Minimum level(s) of standards possibly required: Information as detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information as detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The Authority intends to invite sufficient candidates on the basis of the ranking of candidates at the PQQ evaluation stage at which the criteria referred to in Part 4 of the Public Contracts Regulations 2006, as amended (implementing articles 45-52 inclusive of Directive 2004/18/EC) will be assessed and marked.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014/910/Legionella Management Services/DT/DW

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 20.10.2014 – 12:00

Place:

Manchester.

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Employees and officers of The University of Manchester.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2017

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice:
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition,
(iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice, and
(iv) to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
IV.3.2) Previous publication(s) concerning the same contract
yes
Notice on a buyer profile
of 22.10.2007
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.7.2014

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