Legionella Prevention and Control Servicing and Maintenance Contract

Legionella Prevention and Control Servicing and Maintenance Contract

For residential properties, both factored and owned and commercial offices located in the South side of Glasgow.

United Kingdom-Glasgow: Environmental engineering consultancy services

2018/S 072-159778

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southside Housing Association Ltd
Southside House, 135 Fifty Pitches Road
Glasgow
G51 4EB
United Kingdom
Telephone: +44 1414221112
E-mail: kmcleod@southside-ha.co.uk
NUTS code: UKM82
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
United Kingdom
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
NUTS code: UKM82Internet address(es):Main address: www.ewing-somerville.com
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract

Reference number: ESP3797

II.1.2)Main CPV code

71313000

II.1.3)Type of contract

Services

II.1.4)Short description:

Southside Housing Association wish to appoint a suitably qualified Service provider to carry out control and prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45232430
90913100
71630000
79993100

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

South side of Glasgow.

II.2.4)Description of the procurement:

To ensure that Southside Housing Association is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication “The approved code of practice L8 Legionnaires disease – the control of bacteria in water systems”.

The contract will be let as a measured term contract and will include monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.

— Cleaning cold and hot water storage tanks where necessary,

— servicing TMVs when necessary,

— asset identification,

— provision of a web based recording and monitoring system,

— making alterations to hot water storage vessels to ensure compliance,

— making alterations to TMVs to ensure compliance,

— recording and reporting within a Webb based reporting and recording system,

— Train and support the Association’s administration staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a variable period of up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The association may take up an option to extend the current contract to further properties which they currently own or factor or may come to own or factor during the currency of the contract. Initially the successful supplier may be engaged to identify any further properties where prevention and control of Legionella may be required due to the existence of communal tanks.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

In response to ESPD 2C.1 suppliers should provide the required information if applicable to them.

In response to 2D.1 Suppliers should provide this information and if applicable to them.

In response to 2D.1.1 Suppliers should provide this information where it is known and in particular for any laboratory they intend to engage for water testing services.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Refer to information provided in response to “minimum level(s) of standards required”.

Minimum level(s) of standards possibly required:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question reference 4B.1.2: Bidders will require to have an average yearly turnover for the last 3 years of a minimum of 90 000 GBP. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.

Question reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup /started trading.

Question reference 4B.4:

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Question reference 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (compulsory) liability insurance – 5 000 000 GBP.

Public liability insurance – 10 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Refer to information provided in response to “minimum level(s) of standards required”.

Minimum level(s) of standards possibly required:

In response to Question 4C.1.2 bidders will be required to provide 3 examples of contracts which demonstrate the contractor’s ability to perform contracts of the scope and nature similar to the Works as described in part II.2.4. The example contracts must have been worked on in the last 3 years and demonstrate fully the relevant experience to deliver the works. This will require written narrative to describe the similarities between the example contracts and this procurement. The example projects should be within a housing environment. The example contracts must have been on-going for at least 3 months and the bidder must be able to provide evidence of this.

In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies /laboratories who they can rely upon to carry out the water testing requirements of the contract.

In response to 4C.10 Bidders will be required to state the proportion of the works they intend to sub-contract.

In response to 4D.1 (1.1 and 1.2) – Quality assurance schemes and environmental management standards – The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), and the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality management procedures and health and safety procedures can be provided and provide this information.

4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information.

If the bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Sections C and /or D will result in disqualification from this competition.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 18/09/2018

IV.2.7)Conditions for opening of tenders

Date: 21/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Within 5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the public contracts (Scotland) Regulations 2015.

Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=516732

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=539120

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:539120)

VI.4)Procedures for review

VI.4.1)Review body

Southside Housing Association Ltd
135 Fifty Pitches Road
Glasgow
G51 4EB
United KingdomInternet address:http://www.ewing-somerville.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/04/2018

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