Legionella Prevention, Control and Risk Management Services for Renfrewshire Council

Legionella Prevention, Control and Risk Management Services for Renfrewshire Council

The council wish to appoint a contractor to provide laboratory analysis and reporting for legionella and TVC on all samples collected/received, provide full Planned Preventative Maintenance to the plunge pools at 5 special needs schools.

CONTRACT NOTICE – NATIONAL
WORKS

1 Authority Details

1.1

Authority Name and Address


Renfrewshire Council

Renfrewshire House, Cotton Street,

Paisley

PA1 1JB

UK

Judith Hume

+44 14161

judith.hume@renfrewshire.gov.uk

+44 141
http://www.renfrewshire.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Legionella Prevention, Control and Risk Management Services for Renfrewshire Council

2.2

Description of the goods or services required

The council wish to appoint a contractor to provide laboratory analysis and reporting for legionella and TVC on all samples collected/received, provide full Planned Preventative Maintenance to the plunge pools at 5 special needs schools, carry out the cleaning and disinfection of water tanks and provide onsite training to staff when directed. The Contract is for 12 months. Terms – MTC using the SBCC MTC/Scot (2011 Edition).

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code RCC1501_3444(ITT7076) under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

2.3

Notice Coding and Classification

181910 Technical Equipment – Laboratory
181911 Technical Equipment – Measuring
181912 Technical Equipment – Testing
189999 other Environmental Services
229999 other Health and Safety
399999 other Works – Construction, Repair and Maintenance

150 Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The winning contractor will be required to undertake all the works as defined within the tender documentation.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum standards and qualification required

The following Bid Selection criteria will apply:

Business Probity

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All Tenderers will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Conviction of Criminal Offences

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All Tenderers will be required to produce a certificate or declaration demonstrating that the Tenderer, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

Any Tenderer found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

All Tenderers will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

Financial Stability

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Tenderers must evidence a good high street credit rating and an annual turnover of at least GBP 230,000

The Council will use Dun & Bradstreet (D&B) to assist in its determination of the Tenders financial status and risk rating and will require that all tenderers evidence the equivalent of D&B Failure Score of 20 or above to pass to the next stage of the evaluation. If submitting a report other than D&B, the report must be obtained from the credit reference agency after the date the tender was published.

It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should give a detailed explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status.

Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.

Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. However the collective annual turnover of all consortium members will be utilised in the overall assessment of annual turnover.

Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, a parent company or bank guarantee may be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company or bank guarantee will be in the form provided in the Tender Documentation.

Where the Tenderer intends to sub-contract more than 25% of any Contract value to a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council’s minimum financial criteria.

Completeness of Submission

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Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

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Adequate Insurance Provision

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The following insurance provision assessed by the Council as being adequate:

Employer’s Liability – minimum indemnity limit of GBP 5M;

Third Party Motor insurance – minimum indemnity limit of GBP 5M for vehicles used to serve the contract;

Third Party/Product Liability – minimum indemnity limit of GBP 5M;

Professional Indemnity – minimum indemnity limit of GBP 1m.

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Eligibility to Contract

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Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.

Suitable Health & Safety and Other Policies

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Tenderes must evidence robust H&S policies and processes in opration.

Candidates must provide a copy of their current organisation’s signed and dated H&S policy statement.

Tenderers must tell us whether their organisation has a SSIP Registered membership (if applicable) and evidence robust policies and processes. If they are SSIP accredited, tenderers must tell us which governing body provided this accreditation.

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Compliance with relevant statutory obligations (eg Equal Oportunities etc)

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Compliance with all relevant statutory obligations (e.g. Equalities Act) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their Equal Opportunities Policy and Equality Questionnaire.

Environmental Policy

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Tenderers must evidence robust environmental management policies and processes are in operation.

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Subcontractors

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Tenderers must state if it is their intention to sub contract any part(s) of the works and complete a Domestic Subcontractors Form.

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Compliance with Terms & Conditions

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Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.

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Compliance with Tender Specification

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Tenderers must confirm compliance with the Tender specification or qualifications proposed must be deemed acceptable by the Council.

Declaration/ Supplementary Appendices

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Tenderers must have submitted their signed Declaration, the pricing documents (the Bill of Quantities). Tenderers must also have completed & signed all appendices where required.

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Capacity to Contract

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Tenderers must evidence the following:

i. Tenderers must evidence that they have the manpower and skillbase within their current resources or supply chain to undertake the works. This can be in the form of an organisation chart showing number and disciplines of all personnel employed by the tenderer and their subcontracting strategy, if applicable.

ii. Tenderers must confirm that a single point of contact will be put in place for the duration of the contract and give contact details of the proposed person.

iii Provide the CV of the person who will be acting as the Contract point of contact.

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Experience & Track Record

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i.Tenderers must provide a detailed statement of relevant and appropriate experience in relation to fulfilling the requirements of the Contract by providing:

i. evidence of 3 contracts (no more than 3 will be considered) of a similar size ansd nature COMPLETED in the last 3 years and of a min value of £100k;

ii. 2 written references which reference projects completed within the previous 3 yrs. These references must be on company letter headed paper of the referee and must be dated.

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Suitable Quality Policies & Systems / Practices

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Tenderers must provide evidence of robust Quality Policies and Systems/Practices in operation. Tenderers will also be required to provide their up to date Quality Policy.

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Restrictive Practices

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Tenderers are required to confirm that their organisation is not using blacklists to exclude employees or potential employees on grounds of TU membership or TU acitvities;

Tenderers should also confirm that their organisation will not use blacklists to exclude employees or potential employees in the future on the grounds of TU membership or TU activities.

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Suitable Complaints Procedure & Escalation Points

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Tenderers must provide a detailed and robust complaint procedure and evidence contact details for the proposed manager together with escalation points within the organisation

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Qualification/Accreditation

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Tenderers must be Category 1 members of the Legionella Control Association (LCA), Members of Water Management Society and members of, or use independent NAMAS/UKAS accredited laboratories. Tenderers must attach a copy of the accreditation to their tender submission.

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Living Wage

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Renfrewshire Council encourages all suppliers to pay employees the Living Wage. Suppliers please note – This question will not be scored and will not impact your response. Tenderers to advise if they adhere to the living wage.

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Price – 80%

Quality – 20%

which is made up of the following:

Methodology and Approach 1. Tenderers must detail the following:

1. their methodology and approach by illustrating how their company would propose to deliver the works to the required high quality and within programme. Emphasis is to be given to work being carried out by the subcontractors, where applicable.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

RC1501|_3444(ITT7076)

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
11-02-2015  Time  12:00

c) Estimated award date 10-03-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The contract must commence on 1 April 2015.

To arrange a site visit to any of the buildings please contact Gary Harris, Engineer, Housing & Development Services, on tel 0141 618

6222.

Please note the Tender Documentation is not held in this website.

We will be conducting this tender via the Scottish Government National eSourcing tool. Therefore, please register your interest via the Public Contracts Scotland – Tenders portal: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

You will not be able to register interest or request documents via any other route.

Tenderers should note that following issue of the Tender Document, all questions relating to the tender should be directed through the above mentioned eTender system Message Area.

Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts. The only persons authorised to be present at the opening of tenders will be any person as authorised by the Director of Finance and Corporate Services.

(SC Ref:334249)

5.2

Additional Documentation

5.3

Publication date of this notice

23-01-2015

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