Legionella Water Systems Risk Assessment and Treatment Tender

Legionella Water Systems Risk Assessment and Treatment Tender

Lot 1: Legionella Water Systems Risk Assessment. Lot 2: Water Cistern and Systems Disinfection.

United Kingdom-Tonypandy: Water-treatment work

2017/S 235-488055

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United Kingdom
Telephone: +44 1443744550
E-mail: purchasing@rctcbc.gov.uk
NUTS code: UKL15
Internet address(es):Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legionella Water Systems Risk Assessment and Treatment

Reference number: RCT/CE/S304/17

II.1.2)Main CPV code

45232430

II.1.3)Type of contract

Services

II.1.4)Short description:

Lot 1: Legionella Water Systems Risk Assessment.

Lot 2: Water Cistern and Systems Disinfection.

II.1.5)Estimated total value

Value excluding VAT: 344 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Legionella Water Systems Risk Assessment

Lot No: 1

II.2.2)Additional CPV code(s)

71600000

II.2.3)Place of performance

NUTS code: UKL15
Main site or place of performance:

Rhondda Cynon Taf County Borough Council.

II.2.4)Description of the procurement:

Lot 1:

The Provision of Water Services Risk Assessments

— 3 and/or 6 monthly monitoring and task provision as per AA2 Pricing Schedule,

— The control of Legionella bacteria in Water Systems,

— Update the authorities data capture system Ramis or other new system that may be implemented,

— Cyclical servicing of Thermostatic Mixing Valves (TMV),

— Supply of site specific log books,

— Deliver on-site training of operatives in minor tasks, i.e. flushing little used outlets.

Contract period is initially 3 years with and option to extend up to 12 months. Contract start date 1 April 2018, end date 31 March 2021, plus an option to extend up to 12 months.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Technical / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Water Cistern and System Disinfection

Lot No: 2

II.2.2)Additional CPV code(s)

45232430

II.2.3)Place of performance

NUTS code: UKL15
Main site or place of performance:

Rhondda Cynon Taf County Borough Council.

II.2.4)Description of the procurement:

Where Risk Assessment/Monitoring Inspection dictates, carry out the Water Cistern and System Disinfection. Contract period is initially 3 years with and option to extend up to 12 months. Contract start date 1 April 2018, end date 31 March 2021, plus an option to extend up to 12 months.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Technical / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 44 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/04/2018

IV.2.7)Conditions for opening of tenders

Date: 19/01/2018
Local time: 12:00
Place:

Valleys Innovation Centre

Navigation Park

Abercynon

CF45 4SN

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Lot 1 Only

This tender procedure is seeking to replace (in part) a contract currently held by the existing service provider. The employers assume that TUPE will apply to the re-tendering of this framework.

The basic employee information, which has been provided by the existing service provider, will be available to tenderers upon receipt of a signed AA5 — Confidentiality Undertaken document. This is available for download from the etenderwales bravosolution system. This information was confirmed as correct at the time of inviting companies to tender. Tenderers are advised that this may change during the process.

The employers preliminary view is entirely without prejudice to the responsibility. Tenderers to form their own views on these matters and to take their own independent professional advice. Prospective tenderers will need to satisfy themselves as to whether TUPE applies to this contract, in particular in relation to employees presently working for the current service provider of the service. If TUPE is applicable, the current service provider & prospective tenderer will be responsible for ensuring compliance and the employers will not accept any responsibility whatsoever with regard to TUPE. Therefore, tenderers are strongly advised to seek legal advice regarding the TUPE prior to submitting their tender.

Note: To register your interest in this notice and obtain any additional information, please visit the Sell2Wales website at: http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=73314.

(WA Ref:73314).

VI.4)Procedures for review

VI.4.1)Review body

Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United Kingdom
Telephone: +44 1443744550
E-mail: purchasing@rctcbc.gov.ukInternet address:http://www.rctcbc.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any contract award will be conditional on the contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow the statutory standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful tenderer.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/12/2017

 

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